From sgold at osrhe.edu  Tue Mar  5 11:13:58 2002
From: sgold at osrhe.edu (Gold, Sheri)
Date: Tue, 05 Mar 2002 11:13:58 -0600
Subject: [Cobo] Meeting Cancellation
Message-ID: <E887319CDF12454885F3726FECA61D59B415C2@zeus.osrhe.edu>

Please note that Thursday's Business Officers' meeting has been cancelled.
We will plan to meet at the end of the month in the afternoon session of the
OACUBO meeting, March 28th.  Information on further budget reductions will
be forthcoming.  


From sgold at osrhe.edu  Wed Mar  6 14:51:06 2002
From: sgold at osrhe.edu (Gold, Sheri)
Date: Wed, 06 Mar 2002 14:51:06 -0600
Subject: [Cobo] budget reduction figures
Message-ID: <21804CC13128B542A76CAB7DFBBE8F9502B79C@ms.osrhe.edu>

Please see the attached schedule of dollar figures you should balance to for the request that was faxed yesterday.  These amount represent the additional budget reductions that OSF is requesting. If you have questions, please call us.

 <<0302budreductions.xls>> 

This schedule was faxed yesterday with the letter from Maryanne Maletz and is being distributed today to your Presidents.
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From sgold at osrhe.edu  Fri Mar  8 15:52:41 2002
From: sgold at osrhe.edu (Gold, Sheri)
Date: Fri, 08 Mar 2002 15:52:41 -0600
Subject: [Cobo] FW: Annual REP Conference
Message-ID: <21804CC13128B542A76CAB7DFBBE8F9502B7C2@ms.osrhe.edu>

Please note the following announcements:

1.  OSF has scheduled Budget Work Program training for the following dates March 22 and April 26th.  You may contact Linda Hughes to sign up.  She may be reached at 521-2814 at least one week in advance of the training date.  Any new personnel who will assist with the budget entry into the ICS system should attend.

2 . Attached is a pdf file with information regarding the upcoming REP dinner session with keynote speaker
> Patrick Callan, President of the National Center for Public Policy and Higher Education.  Please distribute to those interested.  
> If you would like hard copies, please call or email me in advance.
> 
> This event is scheduled for April 1.  Reception at 6:30 - Dinner at 7:00 at the Westin Hotel, Oklahoma City, OK.
> 
> >  <<MEASURE Dinner.pdf>> 
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From sgold at osrhe.edu  Mon Mar 11 16:24:45 2002
From: sgold at osrhe.edu (Gold, Sheri)
Date: Mon, 11 Mar 2002 16:24:45 -0600
Subject: [Cobo] FW: CORE Project -- Financial Matters Work Groups
Message-ID: <21804CC13128B542A76CAB7DFBBE8F9502B7D8@ms.osrhe.edu>

Please see the correspondence below that was distributed to various state agencies on the new software implementation that the State is in progress of developing to replace the current ICS System.  

Each institution is invited to have a representative contact OSF directly (Brenda Bolander's number is given at the end of the following memo) and be added to the "core work group."  The Regents' staff have invited Jerry Stilwell and Brenda Bolander to the OACUBO "Public Breakout" Session to give and overall update and status report but we feel it would be helpful for higher education to be represented in the development stages and hope that some of you will want to join the core work groups.  Please see Brenda's original email below.




The CORE project is now underway and work groups are being formed.  The
work groups will be organized by subject matter, and each group will meet
periodically as related subjects are begin reviewed.  The members of these
work groups will be referred to as subject matter specialists.  At this
time, the financial area will be divided into three subject work groups
for:
     1.  General ledger chart fields (financial reporting),
     2.  Accounts payable functions, and
     3.  Budget control functions.

Initially, these groups will meet for 3 to 4 hours at a time and will
impact critical decisions in setting up the related functions and processes
in the new system.  Therefore, it is imperative that the persons identified
as subject matter specialists have the following qualifications:
     1.  Have specific knowledge of agency policies and procedures in the
particular subject area,
     2.  Be in a position of authority to approve and implement changes in
agency policies and procedures, and      3.  Be able to commit to working
on the project, including periodic meetings, for the next 16 to 18 months.

Please respond to this email if you would like to participate as a subject
matter specialist.  In your response, please specify which particular work
group in which you want to be involved, and we will develop communication
lists for each group.  We will try to keep each group to 10 to 15 members
to facilitate good interaction.

Additionally, the first meeting for the general ledger chart fields group
will be this Wednesday morning, March 6, and we need to know who is
planning to participate in this work group ASAP so we can get additional
information to you before the meeting.

However, if you do not wish to participate in a work group,  I will assume
that you want to be kept otherwise informed of the progress of the project.
I will continue to send out information to you periodically, and you will
be able follow the project on its website:
http://www.youroklahoma.com/coreoklahoma/

Please let me know of any questions you may have.  My phone number at the
CORE office is 962-2402, but email is preferred.

Thanks, and I look forward to working with you on the CORE project.

Brenda Bolander





From sgold at osrhe.edu  Tue Mar 19 10:28:22 2002
From: sgold at osrhe.edu (Gold, Sheri)
Date: Tue, 19 Mar 2002 10:28:22 -0600
Subject: [Cobo] Bonded Indebtedness Request
Message-ID: <21804CC13128B542A76CAB7DFBBE8F9502B836@ms.osrhe.edu>

Please open the attached worksheet and find your institution's listing of Bonded Indebtedness.  This list has been compiled from the SRA-6 and the audited financial statements.  We are asking that you incorporate the information in the last two columns. (Columns G and H)  The information needed includes the year the debt is scheduled to be paid off and then the source of funding (be specific) being dedicated to pay down the debt service. (As an example, if you are dedicating $2.30 of your student activity fee and $1.50 of perhaps the student technology fee, please list each fee and the amount dedicated for each issue.)  

If you find that you have bond issues that have been left off the listing and/or some that should be deleted, please indicate that in your response as well.

This information is needed by March 27th.  If you have questions, please call us.  Thanks.

 <<FY01bonddebtdetail.xls>> 


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From sgold at osrhe.edu  Tue Mar 26 16:27:12 2002
From: sgold at osrhe.edu (Gold, Sheri)
Date: Tue, 26 Mar 2002 16:27:12 -0600
Subject: [Cobo] FW: Bonded Indebtedness Request
Message-ID: <4499418E013CC64FB4B568929828500401FA30@ms.osrhe.edu>

Please be reminded that your information is needed by March 27th.  There are approximately ten institutions that have not yet responded.

Also, we would like for those institutions who have debt financed through a third-party to also send a list of those projects and the same information as those reported on the attached sheet.  If you have questions regarding the third-party financing projects, please call.

We have the information on the 1998 OCIA Bond issue.

>  -----Original Message-----
> From: 	Gold, Sheri  
> Sent:	Tuesday, March 19, 2002 10:28 AM
> To:	COBO (E-mail)
> Subject:	Bonded Indebtedness Request
> 
> Please open the attached worksheet and find your institution's listing of Bonded Indebtedness.  This list has been compiled from the SRA-6 and the audited financial statements.  We are asking that you incorporate the information in the last two columns. (Columns G and H)  The information needed includes the year the debt is scheduled to be paid off and then the source of funding (be specific) being dedicated to pay down the debt service. (As an example, if you are dedicating $2.30 of your student activity fee and $1.50 of perhaps the student technology fee, please list each fee and the amount dedicated for each issue.)  
> 
> If you find that you have bond issues that have been left off the listing and/or some that should be deleted, please indicate that in your response as well.
> 
> This information is needed by March 27th.  If you have questions, please call us.  Thanks.
> 
> >  <<FY01bonddebtdetail.xls>> 
> 
> 
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From sgold at osrhe.edu  Fri Mar 29 14:46:57 2002
From: sgold at osrhe.edu (Gold, Sheri)
Date: Fri, 29 Mar 2002 14:46:57 -0600
Subject: [Cobo] FW: OCIA projects
Message-ID: <4499418E013CC64FB4B568929828500402BB8C@ms.osrhe.edu>

Please try to facilitate the updated general counsel letters for the OCIA 2000 Bond Projects by Monday, April 1. Please fax to 225-9230.  This is the attachment letter provided by the General Counsels on the BO-5 form stating whether or not the institutions have any litigation on outstanding debt.  Thanks, sorry for the short notice.

-----Original Message-----
From: Tim Martin [mailto:tmartin at oksba.org]
Sent: Thursday, March 28, 2002 11:38 AM
To: Gold, Sheri
Subject: OCIA projects


It is my understanding that there is support for the Bond Oversight
Commissions to consider the (SB 973/2X) OCIA bond issue at a special meeting
to be conducted next week.  In order for the issue to be considered, we need
updated opinions of counsel from the campuses, if at all possible, by
Monday, April 1, 2002.

Additionally, we still don't have information on one of the "higher ed"
projects - "OSU - establish interactive classrooms", House $110,000.

Please contact me if you have questions.

Tim Martin
Oklahoma State Bond Advisor's Office
(Staff to the Bond Oversight Commissions &
 Long-Range Capital Planning Commission)
5900 North Classen Court
Oklahoma City, OK  73118
Telephone:   405/602-3100
Fax:   405/848-3314
Web site:   http://www.ok-bonds.state.ok.us