From smauck at osrhe.edu Wed Apr 2 08:31:32 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 2 Apr 2003 08:31:32 -0600 Subject: [Cobo] FW: Question to COBO - Building Repairs - Capital Projects Requirements Message-ID: <4499418E013CC64FB4B56892982850042FD559@ms.osrhe.edu> Please see the request below relating to the bills now in the House on increasing the bid threshold. Burr is trying to organize specific examples to explain to legislative members the practically of moving the bid threshold to a greater amount. Thanks. Please respond directly to my email, smauck at osrhe.edu and I'll compile and send to Burr. The quicker the response the better, thanks. -----Original Message----- From: Millsap, Burr Sent: Wednesday, April 02, 2003 8:00 AM To: Mauck, Sheri Subject: Question to COBO - Building Repairs - Capital Projects Requirements Sheri, Would it be possible for you to send out an interrogatory to COBO for any examples of building repair projects that went above the current $25,000 threshold, and therefore had to have a bid period of 21 days, an architect's involvement, and performance bond? Also, did the statutory requirements cause any problems or delays with respect to the repairs? If possible, I'd like to have some actual examples of the difficulty these requirements present for us. --Burr Burr Millsap, CPA MBA Director, Purchasing and Printing Services University of Oklahoma / University of Oklahoma Health Sciences Center Voice: 405-325-4637 Fax: 405-329-8394 email: burr-millsap at ouhsc.edu From smauck at osrhe.edu Wed Apr 2 10:26:22 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 2 Apr 2003 10:26:22 -0600 Subject: [Cobo] Faculty Salary Report-due April 30th Message-ID: <4499418E013CC64FB4B568929828500402BC98@ms.osrhe.edu> As was discussed at the Business Officers' meeting last week, you will find the URL address embedded in this email for the on-line web-based survey for this year's submission of the Faculty Salary Report . The address below will take you to a general page that will link directly to the separate schedules in the survey. You may submit each schedule as it is completed. We have upgraded the software associated with this large survey and hope that eliminates many of the problems that were encountered from a technical standpoint last year . The due date is scheduled for April 30th. Please let me know if you have questions. I can be reached at 405-225-9201. Thanks. http://survey.osrhe.edu/cgi-bin/remuneration.html -------------- next part -------------- An HTML attachment was scrubbed... URL: From bleflore at osrhe.edu Thu Apr 3 13:47:44 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Thu, 3 Apr 2003 13:47:44 -0600 Subject: [Cobo] FW: General Session Training Enrollment Open Message-ID: <4499418E013CC64FB4B568929828500422E39E@ms.osrhe.edu> I am forwarding this e-mail to insure that you receive it. Bob LeFlore -----Original Message----- From: Julie.Dvorak at osf.state.ok.us [mailto:Julie.Dvorak at osf.state.ok.us] Sent: Thursday, April 03, 2003 10:25 AM To: CORE-General at youroklahoma.com Subject: General Session Training Enrollment Open CORE COMMUNICATIONS NOTICE 4-3-03 The CORE End-User Training schedule is now open for registrations for the first month! This is the actual enrollment process for the Core courses. Previous sign up efforts were used for number counts only. Seats will be provided for employees who were previously identified from each agency. REMINDERS ? Only End Users who will actually use the CORE solution to perform their daily job responsibilities should attend this first round of training. ? After the July go-live, training will be available for other additional employees on an as needed basis. ? Some agencies have elected to train their own employees at their own agency site. ? This enrollment process does not apply to the following agencies, (Transportation, Corrections, Department of Rehab Services, and Department of Human Services). ? Please be on time! ? Yes, most courses begin at 8:00 AM. Please reference the course schedule for specific times. ? Training demand is extremely high. The State has worked very hard to provide a seat for everyone. However, seating is limited, therefore it is offered on a first come, first served basis. If you do not attend the courses you have registered for, there is no guarantee there will be an opening in the subsequent classes. A spreadsheet listing course titles, codes, dates, and locations is located at http://www.youroklahoma.com/coreoklahoma/training.html. There was some confusion during the SME training surrounding half-day classes and two-hour classes. As a result, we have used additional course codes to identify those shorter sessions of a course. Please read the course codes carefully. A CORE Nomination Form to facilitate registration via Fax is also on the Training webpage. AGENCY RESPONSIBILITY: 1. Identify who should attend each specific course. 2. Please touch base with the individual to determine the best date. 3. Caution ? Seating is limited. Once a course is full, there will only be a small waiting list. Your nominee may have to select an alternate date. 4. You can register your folks electronically. Please coordinate with the person in your agency whom has been identified as the Nominating Official for management training provided by OPM. You probably worked with the Nominating Official during the SME registrations. Complete the CORE Nomination Form and return it to the Nominating Official. 5. Nominating Officials can complete the form and fax it to us directly. The Office of Personnel Management, Training Division will send confirmation notices to the Nominating Official. Questions about registrations? Call Larry Fisher at 405-522-0762, or Grayson Bedwell at 405-521-6334. --------------------------------------- Julie Dvorak OSF CORE 962-2420 From NortonAnti485696 at earthlink.net Fri Apr 4 01:37:02 2003 From: NortonAnti485696 at earthlink.net (Charles) Date: Fri, 04 Apr 03 07:37:02 GMT Subject: [Cobo] Warning, your computer may be 1nfected! howxyspsjmt Message-ID: <7a32-bh-dwv7-w-6v$31rn8-k8540@t3j25o> An HTML attachment was scrubbed... URL: From bleflore at osrhe.edu Tue Apr 8 11:06:40 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Tue, 8 Apr 2003 11:06:40 -0500 Subject: [Cobo] FW: 2nd Round of Enrollment Open Message-ID: <4499418E013CC64FB4B568929828500422E3AC@ms.osrhe.edu> Remaining Core Course schedule dates and locations. -----Original Message----- From: Julie.Dvorak at osf.state.ok.us [mailto:Julie.Dvorak at osf.state.ok.us] Sent: Tuesday, April 08, 2003 10:34 AM To: CORE-General at youroklahoma.com Subject: 2nd Round of Enrollment Open The entire schedule for enrollment in CORE Oklahoma general session training is posted on the CORE website at: http://www.youroklahoma.com/coreoklahoma/training.html. Click on Course Schedule. Please refer to your agency's nominating official to enroll staff in OPM's HRDS system. Or fill out the Nomination Form and return to OPM following the directions on the form. Thank you for your continued commitment to this project. Julie Dvorak OSF CORE 962-2420 From bleflore at osrhe.edu Fri Apr 18 08:58:59 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Fri, 18 Apr 2003 08:58:59 -0500 Subject: [Cobo] FW: Higher Ed CORE Classes Message-ID: <4499418E013CC64FB4B568929828500404F016@ms.osrhe.edu> The following e-mail identifies three CORE classes the CORE staff believe Higher Ed. institutions will need in order to do inquiries, deposits, etc. in the new Peoplesoft system. If you have not enrolled any of your staff in these classes and would like to have staff attend, please let me know how many for each course you would like to send and I will compile a count for Higher Ed. and forward the numbers to OSF. OSF will then determine how many additional class sessions they will need to add to their training schedule and establish dates for the Higher Ed. classes. Please send me the numbers for your institution no later than the close of business Tuesday, April 22nd. Thanks for your assistance. Bob LeFlore -----Original Message----- From: Jeanie.Robards at core.state.ok.us [mailto:Jeanie.Robards at core.state.ok.us] Sent: Thursday, April 17, 2003 4:47 PM To: LeFlore, Bobby Cc: Brenda.Bolander at osf.state.ok.us Subject: Higher Ed CORE Classes Brenda and I have been discussing what your folks needs will be and have come up with the following: P113 - Regular Vouchers - 4 hours P121 - Deposit Entry - 4 hours P123 - Journal, Ledger, and Budget Inquiry, Query and Reports 1 day The Training Team will have to add additional classes to accommodate Higher Ed. Following is the website for the Course Catalog descriptions. Hope this helps you determine how many will need to attend each class. Thanks for your help on this one. http://www.youroklahoma.com/coreoklahoma/training.html Let me know. Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at core.state.ok.us From bleflore at osrhe.edu Fri Apr 18 12:44:43 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Fri, 18 Apr 2003 12:44:43 -0500 Subject: [Cobo] FW: Training Manual Library Website Message-ID: <4499418E013CC64FB4B568929828500422E3E0@ms.osrhe.edu> If you try to access the CORE training courses & manuals you will need the user name and password in the following email notice. Bob -----Original Message----- From: Julie.Dvorak at osf.state.ok.us [mailto:Julie.Dvorak at osf.state.ok.us] Sent: Wednesday, April 02, 2003 2:57 PM To: CORE-General at youroklahoma.com Subject: Training Manual Library Website Due to proprietary concerns from our vendors, we had to place the training manuals in a more secure environment. The website http://www.youroklahoma.com/coreoklahoma/manuals.html now has a link to the Training Manual Library. When you click on the Training Manual Library link you will be asked to supply a user name and password. The user name and passwords are case sensitive (use lower case) and are as follows: user name: manuals password: onlinedoc Please share this information with your staff. Contact me if you or your staff have any problems accessing this or any CORE website. Julie Dvorak OSF CORE 962-2420 From bleflore at osrhe.edu Mon Apr 21 10:08:52 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Mon, 21 Apr 2003 10:08:52 -0500 Subject: [Cobo] FW: Core Interface update Message-ID: <4499418E013CC64FB4B568929828500422E3E5@ms.osrhe.edu> Please submit the requested information to Lisa Mckeithan per the attached memo. Thanks. -----Original Message----- From: Julie.Dvorak at osf.state.ok.us [mailto:Julie.Dvorak at osf.state.ok.us] Sent: Monday, April 21, 2003 8:55 AM To: LeFlore, Bobby Subject: Thanks to all of you who have provided feedback on the layouts that have been provided. We have been working through the conversion of data and are to the point where we are beginning to produce the interface files that agencies are needing in order to continue with their interface testing. A full schedule for interfaces will be available on Friday, April 25th. In order to provide feedback and timely information to agencies, we are requesting that each agency submit the following information to: lisa.mckeithan at osf.state.ok.us agency number system (HR, PY, AP, PO, GL) contact name contact phone number contact fax number contact e-mail address **** UPDATES **** Vendor File We have modified the vendor file layout based on comments we received from agencies. In general, for a vendor id/location, we have inserted the ordering address and the remit to address in the layout. We have also added the date the vendor was last updated. Please review the layout. A vendor file will be available on Monday, April 21st. The dataset will be on the OSF mainframe with the name: core.vendor.file Commodity File The commodity file will be available on Friday, April 18th. The dataset will be on the OSF mainframe with the name: core.commodity.file Miscellaneous Claims We have made some modifications to the layout. This layout will fix some errors on start/end positions that agencies have pointed out. It also provides some guidance on inter/intra agency payments and vendor/fei processing. We are currently testing our program with some test files that some agencies have provided. We will soon be ready to begin receiving test files from more agencies. Thanks for your help. Lisa McKeithan Office of State Finance Program Development - 405.521.3772 lisa.mckeithan at osf.state.ok.us (See attached file: OCP_0152_PO - Vendor File - FL.doc) (See attached file: Clms_PeopleSoft 030410.doc) -------------- next part -------------- A non-text attachment was scrubbed... Name: OCP_0152_PO - Vendor File - FL.doc Type: application/msword Size: 188928 bytes Desc: OCP_0152_PO - Vendor File - FL.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Clms_PeopleSoft 030410.doc Type: application/msword Size: 239104 bytes Desc: Clms_PeopleSoft 030410.doc URL: From bleflore at osrhe.edu Tue Apr 22 11:20:56 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Tue, 22 Apr 2003 11:20:56 -0500 Subject: [Cobo] Higher Ed Core Courses Message-ID: <4499418E013CC64FB4B568929828500422E3EA@ms.osrhe.edu> Last Friday I forwarded an e-mail that identified three CORE classes OSF staff felt would be needed for the Higher Education institutions to access the new Peoplesoft system for inquiries, reports, and deposits. Those courses were P113-Regular Vouchers, P121 Deposit Entry, and P123 Journal, Ledger, and Budget inquiry, Query and Reports. OSF plans to set up additional sessions for these classes specifically for Higher Education institutions. The number of additional class sessions to be offered will be determined by the total number of individuals identified by the institutions they want to attend the classes. Please send those numbers to me by the end of business tomorrow. I will accumulated them and forward the total to OSF. OSF has requested that your staff not contact OPM attempting to enroll in the classes in the current schedule because they are apparently all full. Please disseminate OSF's request to your staff. To date I have only received responses from Northern Oklahoma College, Seminole State College, and Redlands Community College. If you have submitted forms to enroll in classes but have not received a confirmation notice, please let me know how many staff you have attempted to enroll by course also. Thanks for your assistance. Bob LeFlore From bleflore at osrhe.edu Tue Apr 22 16:18:39 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Tue, 22 Apr 2003 16:18:39 -0500 Subject: [Cobo] Higher Ed Core Courses Message-ID: <4499418E013CC64FB4B568929828500422E3F1@ms.osrhe.edu> Apparently the last two sentences of my prior e-mail was not transmitted. Therefore, if you have submitted forms to OPM to enroll in classes but have not received confirmation notices yet, please let me know how many staff you have attempted to enroll for each CORE course. Thanks. Bob LeFlore From smauck at osrhe.edu Fri Apr 25 09:16:48 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 25 Apr 2003 09:16:48 -0500 Subject: [Cobo] Section 13 Offset Funding Message-ID: <4499418E013CC64FB4B56892982850042FD654@ms.osrhe.edu> Please let us know the dollar amount of Section 13 Offset funding your institution has pledged for bond debt service. You may respond with the total annualized figure by email. Thanks. Please let me know if you have questions. -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Apr 30 10:13:35 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 30 Apr 2003 10:13:35 -0500 Subject: [Cobo] May 8th COBO--10:00 a.m. Message-ID: <4499418E013CC64FB4B568929828500402BCB7@ms.osrhe.edu> We are planning to use most of the time scheduled for the COBO meeting on May 8th as a tuition workshop. We will be finalizing the submission formats on the FY04 Tuition Rates and walking through the new elements authorized under the new legislation. The public tuition hearing is scheduled for May 30th and we will review the documents that will be posted with you next Thursday. We strongly recommend that each of you have representatives attend in person. If absolutely necessary we will arrange to have any of you video conference if required. Please let me know if you require a video connection. The tentative agenda is as follows: 1. Legislative Update, Outlook for FY04 2. Redbook Revisions, approval of updates 3. Tuition Workshop 4. Other Business -------------- next part -------------- An HTML attachment was scrubbed... URL: