From smauck at osrhe.edu Mon Jan 6 10:14:51 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 6 Jan 2003 10:14:51 -0600 Subject: [Cobo] FW: Historical Budget Book - Request for Information Message-ID: <4499418E013CC64FB4B5689298285004195D66@ms.osrhe.edu> Business Officers: Please see the request for capital outlay information from the Office of State Finance below. Please provide budgeted expenditures for FY03 (current fiscal year) by fund and sub-activity (number and project name) for inclusion in the Annual Governor's Budget Book. The web-site that has been forwarded shows the data that was included in last years' book. They are needing the attached worksheet completed for the capital expenditures by January 13th, next Monday. Please return the completed form by email or fax to the attention of Sheri Mauck and I'll forward as a complete group to OSF. Please call if you have questions. -----Original Message----- From: Sherri.Fair at osf.state.ok.us [mailto:Sherri.Fair at osf.state.ok.us] Sent: Tuesday, December 31, 2002 3:41 PM To: Maletz, Maryanne; Mauck, Sheri Cc: Bill.Moore at osf.state.ok.us; Nancy.Tarr at osf.state.ok.us; Rollo.Redburn at osf.state.ok.us Subject: Historical Budget Book - Request for Information We are preparing the Annual Historical Budget Book and need the following information for each of the Colleges: 2) FY-03 Estimated Capital Outlay Expenditures by fund, activity and sub-activity number (rounded to $000's) The FY-2003 Historical Budget Book was the first to include a section for each college. Here is the website link for last year's book as reference - http://www.osf.state.ok.us/hbb-cab-7.pdf We would greatly appreciate receiving this information by Monday, January 13. If you have any questions, please let me know. Thanks. -------------- next part -------------- A non-text attachment was scrubbed... Name: Template.xls Type: application/vnd.ms-excel Size: 17920 bytes Desc: Template.xls URL: From smauck at osrhe.edu Mon Jan 6 15:14:24 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 06 Jan 2003 15:14:24 -0600 Subject: [Cobo] Thursday's Agenda Message-ID: <4499418E013CC64FB4B5689298285004195D6D@ms.osrhe.edu> We are planning to meet this Thursday, January 9th in the large conference room. Please see the tentative agenda attached. <> -------------- next part -------------- A non-text attachment was scrubbed... Name: AGE0103.doc Type: application/msword Size: 23552 bytes Desc: AGE0103.doc URL: From smauck at osrhe.edu Thu Jan 9 15:35:05 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 9 Jan 2003 15:35:05 -0600 Subject: [Cobo] FW: Next Master Lease Issuance Message-ID: <4499418E013CC64FB4B5689298285004195DBB@ms.osrhe.edu> > Attached is the Master Lease Program schedule for 2003. The first series will require State Regents' approval at the February 21st meeting. Please begin the process with your own boards if you plan to participate in this series. > > Also, attached is the spreadsheet used for collecting the information for the Regents' meeting that should be returned to me by January 28th. Thanks. > > > <> > > <> -------------- next part -------------- A non-text attachment was scrubbed... Name: detailsurvey.xls Type: application/vnd.ms-excel Size: 21504 bytes Desc: detailsurvey.xls URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Calendar2003schedule.doc Type: application/msword Size: 20480 bytes Desc: Calendar2003schedule.doc URL: From smauck at osrhe.edu Fri Jan 10 09:49:45 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 10 Jan 2003 09:49:45 -0600 Subject: [Cobo] Follow-up to COBO meeting on CORE System Implementation issue Message-ID: <4499418E013CC64FB4B5689298285004195DC9@ms.osrhe.edu> Business officers: In preparation for further discussion with government leaders as it relates to the CORE Implementation System, please send a listing of as many issues (positive and negative) associated with an exemption from the CORE System that would allow Higher Education to process its own vendor and payroll claims. We would like your input by Tuesday, January 14, 2003. A meeting is being scheduled for next week and the items you submit will be consolidated into a concept paper that can effectively communicate our collective position. We will also use this list as a tool for addressing or troubleshooting issues to help each other in the event that an exemption is granted and institutions take on the additional reporting requirements currently being provided by the State. You might begin discussions on your campus with the list that was provided by OSF and build on that list with your specific issues or questions. To provide the group a better understanding of the current systems being operated please answer the following questions as part of your response. 1. What is the name of the system currently being operated on your campus? Is this an integrated system? If so, please list the sub-systems that are integrated? 2. Does your institution currently use a P-card system? What is the reporting level that is currently being reported to OSF? (i.e. Are you reporting at the lowest object-code levels, or consolidating purchases into the highest object code?) 3. Is your agency linked to any other agency for administrative processing? If yes, please list. 4. Does your agency have a unique FEI number assigned by the IRS that could be utilized for payroll processing requirements? 5. What is the estimated cost over the last five years expended on implementing and maintaining the administrative system you utilize? 6. Do you currently do remote check/warrant printing from the State Treasurer's Office? 7. What percentage of your total checks/warrants issued on an annual basis is issued from your agency special account/700 and printed locally? 8. Please provide reasons or examples that an exemption would have in providing you efficiencies that aren't currently being utilized through the OSF system. A notice will be sent to you through the list serve when a meeting date is scheduled. Please feel free to attend the meeting in person or by telephone conference. As further information is compiled it will be shared with the full Council. From smauck at osrhe.edu Fri Jan 10 16:01:09 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 10 Jan 2003 16:01:09 -0600 Subject: [Cobo] National Guard Fee Waiver Program Message-ID: <4499418E013CC64FB4B5689298285004195DDB@ms.osrhe.edu> Please see the attached memo on issues regarding soldiers called to active duty. This memo was distributed to the Presidents at Wednesday's Council of Presidents' meeting. <> -------------- next part -------------- A non-text attachment was scrubbed... Name: memoPresidents1-03.DOC Type: application/msword Size: 23040 bytes Desc: memoPresidents1-03.DOC URL: From bruce.wiese at wosc.edu Tue Jan 14 11:03:49 2003 From: bruce.wiese at wosc.edu (Bruce Wiese) Date: Tue, 14 Jan 2003 09:03:49 -0800 Subject: [Cobo] (no subject) Message-ID: <5.0.2.1.0.20030114085824.00a10e30@mail.wosc.edu> Good Morning, I have a few easy questions regarding Comp Time versus paid overtime. 1) Do you allow comp time to accrue instead of paid overtime for support staff?? 2) How many hours can be accumulated? 3) How long can the employee save those hours before they have to be used? or will they be lost? Thank you Bruce Wiese Western Oklahoma State College From smauck at osrhe.edu Tue Jan 14 17:08:55 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 14 Jan 2003 17:08:55 -0600 Subject: [Cobo] Reminder Message-ID: <4499418E013CC64FB4B5689298285004195E0D@ms.osrhe.edu> Tomorrow afternoon at 1:30 pm. in the State Regents' large conference room the Best Practices Committee (and any that would like to attend) are meeting to discuss further the CORE Implementation project. Please send in your issues papers so that the group can continue to work on this project. Thanks for you input and thoughts. From upsxxam at okstate.edu Wed Jan 15 09:15:42 2003 From: upsxxam at okstate.edu (Elizabeth A Matoy) Date: Wed, 15 Jan 2003 09:15:42 -0600 Subject: [Cobo] (no subject) Message-ID: Bruce, I have answered your questions below. 1) Do you allow comp time to accrue instead of paid overtime for support staff?? Yes 2) How many hours can be accumulated? Under the Fair Labor Standards Act, an employee can accumulate a maximum of 240 hours. 3) How long can the employee save those hours before they have to be used? or will they be lost? The hours can be saved indefinitely. Any amounts over the 240 max must be paid immediately. The hours are a liability and must be paid at separation, if not before. The advantage of paying sooner rather than later is that the cost of the hours may be less (hoping we have wage increases at some point in the future). Since only non-exempt employees are subject to overtime and the possibility of comp time, we pay out comp time if an individual is reclassified from a non-exempt to an exempt position. If I can be of further assistance, please don't hesitate to contact me. Anne Matoy, SPHR Assistant Vice President Oklahoma State University Human Resources 405 744-7420 ----- Forwarded by Elizabeth A Matoy/prsnl/busfin/Okstate on 01/15/2003 09:03 AM ----- David Bosserman 01/14/2003 12:06 PM To: Anne Matoy cc: Subject: [Cobo] (no subject) Anne, Would you please have someone respond to Bruce? Thanks. David -------------------------------------------------------------------------------------------------------- David C. Bosserman Interim Vice President for Business and Finance, and Controller Room 206, Whitehurst Oklahoma State University Stillwater, OK 74078 405-744-5982 405-744-6423 FAX Those who are skilled in combat do not become angered; those who are skilled at winning do not become afraid; thus, the wise win before they fight, while the ignorant fight to win. Zhuge Liang ----- Forwarded by David Bosserman/busfin/Okstate on 01/14/2003 12:04 PM ----- Bruce Wiese Sent by: cobo-admin at lists.onenet.net 01/14/2003 11:03 AM To: COBO at onenet.net cc: (bcc: David Bosserman/busfin/Okstate) Subject: [Cobo] (no subject) Good Morning, I have a few easy questions regarding Comp Time versus paid overtime. 1) Do you allow comp time to accrue instead of paid overtime for support staff?? 2) How many hours can be accumulated? 3) How long can the employee save those hours before they have to be used? or will they be lost? Thank you Bruce Wiese Western Oklahoma State College _______________________________________________ Cobo mailing list Cobo at lists.onenet.net http://lists.onenet.net/mailman/listinfo/cobo -------------- next part -------------- An HTML attachment was scrubbed... URL: From bleflore at osrhe.edu Tue Jan 28 09:06:53 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Tue, 28 Jan 2003 09:06:53 -0600 Subject: [Cobo] Update on CORE Project Message-ID: <4499418E013CC64FB4B568929828500422E2AB@ms.osrhe.edu> Please refer to the attached document for the results of our efforts related to OSF CORE system. Please feel free to contact me if you have any questions. My telephone number is 405-225-9417. <> -------------- next part -------------- A non-text attachment was scrubbed... Name: COBO notification1-03.DOC Type: application/msword Size: 24576 bytes Desc: COBO notification1-03.DOC URL: From smauck at osrhe.edu Tue Jan 28 14:13:45 2003 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 28 Jan 2003 14:13:45 -0600 Subject: [Cobo] FW: Annual Asbestos Abatement Survey Message-ID: <4499418E013CC64FB4B5689298285004195ECD@ms.osrhe.edu> Please be reminded to send in your asbestos abatement report by tomorrow afternoon. Thanks. > -----Original Message----- > From: Mauck, Sheri > Sent: Monday, December 30, 2002 10:20 AM > To: Council of Business Officers > Subject: Annual Asbestos Abatement Survey > > Please see the attached files for the annual asbestos abatement survey. Please return completed forms by January 29th. Thanks. A hardcopy is being faxed to you as well. > > > <> > > <> -------------- next part -------------- A non-text attachment was scrubbed... Name: abstmemo.doc Type: application/msword Size: 19968 bytes Desc: abstmemo.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ASBESTOSdol.xlw Type: application/octet-stream Size: 93696 bytes Desc: ASBESTOSdol.xlw URL: From bleflore at osrhe.edu Wed Jan 29 14:50:10 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Wed, 29 Jan 2003 14:50:10 -0600 Subject: [Cobo] FW: OSF Higher Ed Communication liaisons Message-ID: <4499418E013CC64FB4B568929828500422E2B9@ms.osrhe.edu> Attached is a file with a list of the individuals OSF has as Communication liaison designees for your institution. If you want to add individuals or your institution is not on the list, please contact Jeanie Robards at OSF. -----Original Message----- From: Jeanie.Robards at core.state.ok.us [mailto:Jeanie.Robards at core.state.ok.us] Sent: Wednesday, January 29, 2003 2:26 PM To: LeFlore, Bobby Subject: File you requested Brenda spoke with me today about getting you the Education Communication Liaisons. Following is the file. I will send the info about the file layouts to the liaisons as well today. (See attached file: Higher Ed Liaisons.xls) Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at core.state.ok.us -------------- next part -------------- A non-text attachment was scrubbed... Name: Higher Ed Liaisons.xls Type: application/msexcel Size: 19968 bytes Desc: Higher Ed Liaisons.xls URL: From bleflore at osrhe.edu Thu Jan 30 11:50:14 2003 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Thu, 30 Jan 2003 11:50:14 -0600 Subject: [Cobo] CORE Project Message-ID: <4499418E013CC64FB4B568929828500422E2C0@ms.osrhe.edu> Yesterday I forwarded you a list of the Higher Ed communication liaisons with OSF for the CORE project. Several of you have already contacted OSF and updated the information. Next week the liaisons should be contacted by Julie Dvorak to get signed up on the new CORE list serve. Hopefully these actions will enhance the communication process. Additionally, OSF is forming a small workgroup to work on the payroll interface on the PeopleSoft side. Terri Henson has been asked by OSF to participate in this workgroup. Please let me know if you have other suggestions that would assist in getting up to date information on the project as it progresses. From afinvpc at okstate.edu Thu Jan 30 22:44:29 2003 From: afinvpc at okstate.edu (David Bosserman) Date: Thu, 30 Jan 2003 22:44:29 -0600 Subject: [Cobo] Update on CORE Project Message-ID: Bobby, Is this issue going to be discussed at the President's Council next week? If the OSF can pass through their programming and development charges to us, can we pass through our programming and development charges to them? Should there not be some offset? Finally, has ANYONE talked directly to the Director of State Finance? David -------------------------------------------------------------------------------------------------------- David C. Bosserman Interim Vice President for Business and Finance, and Controller Room 206, Whitehurst Oklahoma State University Stillwater, OK 74078 405-744-5982 405-744-6423 FAX Those who are skilled in combat do not become angered; those who are skilled at winning do not become afraid; thus, the wise win before they fight, while the ignorant fight to win. Zhuge Liang "LeFlore, Bobby" Sent by: cobo-admin at lists.onenet.net 01/28/2003 09:06 AM To: Council of Business Officers cc: "Steele, Ricky" , "Wiley, Dianna" , "Smith, Darlene" , "Bowers, Rachell" , "Julian, Janna" , "Linder, Mary Jo" , "Snodgrass, Kurt" , (bcc: David Bosserman/busfin/Okstate) Subject: [Cobo] Update on CORE Project Please refer to the attached document for the results of our efforts related to OSF CORE system. Please feel free to contact me if you have any questions. My telephone number is 405-225-9417. <> -------------- next part -------------- An HTML attachment was scrubbed... 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