From smauck at osrhe.edu Tue Jun 1 10:24:08 2004 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 1 Jun 2004 10:24:08 -0500 Subject: [Cobo] reminder -no CBO meetings until September Message-ID: <42B50B41B897BB4B812EAA307767FBF60280CF@SHRIKE> Please be reminded that the Council of Business Officers will NOT meet again until September. Have a great summer! -------------- next part -------------- An HTML attachment was scrubbed... URL: From sheri at osrhe.edu Thu Jun 3 15:52:20 2004 From: sheri at osrhe.edu (Mauck, Sheri) Date: Thu, 3 Jun 2004 15:52:20 -0500 Subject: [Cobo] FW: NACUBO Webcast - June 16 - Keeping Retirement Savings Plans Healthy Message-ID: <42B50B41B897BB4B812EAA307767FBF6028116@SHRIKE> We are hosting the following webcast conference here in our large conference room on June 16th, 12:30 pm Central Time. If any of you would like to join us you are welcome to attend. presented by: in association with: June 16 - 1:30 pm EDT A NACUBO Tax Series Webcast (Program is approximately 100 minutes) When was the last time your institution reviewed its retirement plan operations? Join IRS pension plan experts for a briefing on the kinds of problems being identified during exams of 403(b) and 457 plans. Presenters will explain how the Service can help protect your plan's tax benefits should you discover an error in plan operation. Learn about the IRS Employee Plans Compliance Resolution System (EPCRS) and identify steps you can take to keep your institution's retirement savings plans in compliance with tax rules. WHAT YOU WILL LEARN: * What problems IRS agents are encountering during exams of plans at colleges and universities * Tips for ensuring your institution's pension plans are in compliance with federal tax rules * How participation in the voluntary correction program will enable your institution to get and keep your 403(b) and 457 plans in order WHO SHOULD ATTEND: * Chief Financial Officers * Controllers * Tax Managers * Human Resource Managers * Benefits Administrators MEET THE PRESENTERS: * Andrew Cushing, Mid Atlantic 403(b)/457 Coordinator - Andrew Cushing is a 30 year IRS employee with many years' experience as a Revenue Agent examining a broad range of employee compensation plans. Andy is based in Richmond, Virginia. He currently includes among his duties the role of Coordinator of IRS activities in the 403(b)/457 arena for the Mid-Atlantic area. He has extensive experience examining a variety of 403(b) and 457 plans and speaks on these topics to professional and employer groups. Andy holds a Political Science degree from the University of Maryland and a law degree from the University of Baltimore. He is a member of the Maryland Bar. * Gary E. Mitchell, Manager, Voluntary Compliance Group 7552, Great Lakes Area, Chicago, Illinois - Gary brings a wealth of Employee Plans (EP) technical and managerial experience to the Employee Plans, Rulings and Agreements, Voluntary Compliance Program (VCP). He has extensive public sector experience with qualified retirement plans, reviewing the Form 5300-series determination applications and examining the Form 5500-series information returns. He remotely manages the Chicago VC group of VC Specialists from the Evansville POD, and is extensively involved with EP Customer Education and Outreach, serving on the Great Lakes Area IRS/ASPA Steering Committee, and acting as Co-Chair on the Great Lakes Area EP Customer Satisfaction Survey Project Team and TE/GE Council. * Emily Taggart, Senior Internal Revenue Agent, VC Specialist, Voluntary Compliance Group 7552, Great Lakes Area, Chicago, Illinois - Emily is a Voluntary Compliance Specialist in the Great Lakes Area, Voluntary Compliance (VC) Group 7552, headquartered in Chicago. The VC Group administers requests for compliance statements under Revenue Procedure 2003-44. Emily brings a wealth of Employee Plans (EP) technical and procedural experience to the EP, Rulings and Agreements, Voluntary Compliance Program (VCP). She has been employed with the Internal Revenue Service since 1988 and during the interim has worked with the Employee Plans (EP) branch. Her background with EP has included an extensive period of specializing in the Sections 403(b) and 457 plans, making numerous customer education and outreach presentations in these areas. She has presented employee benefit topics at the Chicago Bar Association, Employee Benefits Committee meetings and the Chicago Chapter of the International Society of Certified Employee Benefit Specialists (ISCEBS). LOGISTICS: Field of Study: Taxation Course Level: Advanced Prerequisites: None Format: Live Webcast Length: 100 minutes TECHNICAL REQUIREMENTS: * Windows 9x/NT/2000/XP (Mac and Linux are not supported) * IE 5.0 or Higher (Netscape is not Supported) * Windows Media Player 6.01 or Higher (May have some issues with versions below 7.0) * To successfully view this program you must first launch the "system diagnostic" below in order to ensure that you have an optimal experience. SYSTEM DIAGNOSTIC This will check your machine and connectivity to ensure all systems are ready to go. We recommend that you complete this step as soon as possible, in case you require technical assistance, but no later than 24 hours before the event. Note: Be sure that all parts of the diagnostic run. It may take a couple of minutes depending on your connection. For more information visit our online Troubleshooting Guide. TO REGISTER * After you finish the diagnostic, click HERE or on the Register Now button to go to the NACUBO website. * Once your payment has been verified, you will receive an email containing enrollment and login information. * Refund Policy: Program refunds will be issued for cancellation only if notification is received in writing or via email within at least 5 business days prior to the program. Due to financial obligations incurred by NACUBO, no refunds will be issued for cancellations after that time. Technical problems are dealt with on a case-by-case basis. For more information regarding adminstrative policies such as complaint resolution please contact NACUBO Customer Support at 1.800.462.4916 Click here to unsubscribe. 2501 M Street, NW, Suite 400, Washington, DC, 20037 -------------- next part -------------- An HTML attachment was scrubbed... URL: From bleflore at osrhe.edu Thu Jun 3 16:37:16 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Thu, 3 Jun 2004 16:37:16 -0500 Subject: [Cobo] FW: GL Quick Tips Message-ID: <42B50B41B897BB4B812EAA307767FBF60384E2@SHRIKE> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Thursday, June 03, 2004 4:26 PM To: core-general at youroklahoma.com Subject: GL Quick Tips Communication Liaison; The following General Ledger Quick Tips will be helpful to both GL and AP end users. 1) Deposit Form to Office of State Treasurer's -Ensure in the Department field there is a leading "0" Hint: If using excel to enter the information, make sure the cell format is set for text -Ensure in the Business Unit field, (if your agency number is less than 100), there is a leading 0. For example Business Unit 04900. Hint: If using excel to enter the information, make sure the Business Unit cell is set for text. 2) Wild Cards (%) and Underscore (_) to use in the Inquiry Panels: Examples for chartfield Account: % 20= All Account values ending with "20" 2% = All Account values beginning with "2" (all Liability accounts) __20% =All Account values with "20" as the 3rd and 4th digits 3) Journal entries Status Hint: Run Review Journal Data inquiry to find and clear Journal Entries that have not posted. D = Deleted - anchor jrnl unposted E = Journal Has Errors I = Posting Incomplete-Repost ASAP M = Valid SJE Model -- Do Not Post N = No Status - Needs to be Edited P = Posted to Ledger(s) T = Journal entry Incomplete U = Unposted V = Valid Journal - Edits Complete Z = Upgrade Journal - Can't Unpost Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us From bleflore at osrhe.edu Tue Jun 8 08:38:53 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Tue, 8 Jun 2004 08:38:53 -0500 Subject: [Cobo] FW: Revised Print Voucher Report Message-ID: <42B50B41B897BB4B812EAA307767FBF60384F2@SHRIKE> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Monday, June 07, 2004 7:44 AM To: core-general at youroklahoma.com Subject: Revised Print Voucher Report Communication Liaison; This message is for the General Ledger and Accounts Payable users. Effective Monday, June 7, 2004 the following modifications have been made to the Print Vouchers Report (OCP_0229_AP): 1) In the 'Claim Of' section of the header, the remit to vendor name and address will be displayed instead of the invoice vendor name and address 2) The agency name will be displayed in the 'Agency Board, Comm., Dept' section of the header. Previously this section was blank. Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us From sheri at osrhe.edu Wed Jun 9 09:07:14 2004 From: sheri at osrhe.edu (Mauck, Sheri) Date: Wed, 9 Jun 2004 09:07:14 -0500 Subject: [Cobo] Budget Deadline/National Day of Mourning Observance Message-ID: <42B50B41B897BB4B812EAA307767FBF602815E@SHRIKE> As most of you are aware, Governor Brad Henry has announced the closing of state offices on Friday, June 11, to observe a National Day of Mourning in memory of former President Ronald Reagan. The Oklahoma State Regents for Higher Education will observe this holiday and our offices will be closed. Friday, was you are aware, this is also the day that the budgets, tuition and campus master plan materials are due. We are extending the deadline for the delivery of the hardcopy materials to no later than noon on Monday, June 14th. You may email your budgets to Mike Chambless if you have them ready at any time prior to Monday so that our work can begin. Please let me know if you have any questions. The mail will not run on Friday, either, so please plan to take appropriate action to get your budgets to us on Monday, June 14th. Thanks! -------------- next part -------------- An HTML attachment was scrubbed... URL: From sheri at osrhe.edu Mon Jun 14 08:36:36 2004 From: sheri at osrhe.edu (Mauck, Sheri) Date: Mon, 14 Jun 2004 08:36:36 -0500 Subject: [Cobo] FW: University Risk Management Seminar Series Message-ID: <42B50B41B897BB4B812EAA307767FBF6028191@SHRIKE> Please see the information attached relating to a conference/seminar opportunity in Dallas, TX on June 22. BearingPoint is the group that conducted the research/indirest cost rate proposal workshop in our offices last fall. They are offering another related topic seminar in Dallas and asked that we share this opportunity with you. -----Original Message----- From: Graff, Keith [mailto:keith.graff at bearingpoint.com] Sent: Friday, June 11, 2004 9:53 AM To: Mauck, Sheri Subject: FW: University Risk Management Seminar Series Importance: High Sheri, As we discussed, I have attached the agenda and link to the seminar we are holding on Tuesday, June 22, 2004 regarding university risk management issues, with effort reporting being the primary focus. I would greatly appreciate your forwarding this information to the business officers, as anyone is free to attend. If you, or anyone, have any questions or concerns, please do not hesitate to contact me at keith.graff at bearingpoint.com or at 1.312.952.5753. Thank you and I look forward to seeing some of your individuals down in Dallas. Best regards, Keith Attached is the direct link to the registration site. https://programs.regweb.com/BearingPoint/MinimizingRiskSeminar_16358/index.cfm Minimizing Compliance Risk in Effort Reporting Join BearingPoint for a one-day workshop on effective effort reporting in grants management for research universities and academic medical centers. This forum is part of BearingPoint's new University Risk Management Seminar Series. Today's highly regulated and economically volatile environment requires that university administrators address fiscal pressures, conform to complex regulatory standards, and balance internal and external directives. Effort reporting is consistently identified as the single biggest risk area within grants management at research institutions across the nation. This forum will address the critical issues in effort reporting compliance for research universities and AMCs. It will provide practical guidance on how to sort through all facets of effort reporting regulations, policies, procedures, information systems, and standards of compliance to achieve an effective and manageable program approach. Speakers* will include: * Bob Kenny, Senior Partner Hogan & Hartson LLP * Gary Talesnik, Former Director Office of Grants Management U.S. Department of Health and Human Services * Louis Guin, Ph.D., Manager BearingPoint Grants Management Practice * Speakers are subject to change. _____ Tuesday, June 22, 2004 8:30 AM - 5:00 PM Renaissance Dallas Hotel Dallas, Texas _____ _____ REGISTER TODAY! Space is limited! Be sure to register by June 8th! To register or request more information, click https://programs.regweb.com/BearingPoint/MinimizingRiskSeminar_16358/index.cfm _____ There is a cost of $100 to attend this event. The Renaissance Dallas is 5 miles (approximately 10-15 minutes in rush hour) from Love Field Airport. Continental breakfast, lunch and transportation to and from Love Field Airport will be provided. Continuing Professional Education credits will be earned. If you do not wish to receive further emails, please email melissa.mccaslin at bearingpoint.com and type the words "opt out" in the subject field. ? 2004 BearingPoint Inc. Keith A. Graff | Manager | BearingPoint | Chicago, IL Phone +1.773.867.6378 | Mobile +1.312.952.5753 | Fax +1.312.896.9061 | e-mail keith.graff at bearingpoint.com www.bearingpoint.com *************************************************************************************************** The information in this email is confidential and may be legally privileged. Access to this email by anyone other than the intended addressee is unauthorized. If you are not the intended recipient of this message, any review, disclosure, copying, distribution, retention, or any action taken or omitted to be taken in reliance on it is prohibited and may be unlawful. If you are not the intended recipient, please reply to or forward a copy of this message to the sender and delete the message, any attachments, and any copies thereof from your system. *************************************************************************************************** *************************************************************************************************** The information in this email is confidential and may be legally privileged. Access to this email by anyone other than the intended addressee is unauthorized. If you are not the intended recipient of this message, any review, disclosure, copying, distribution, retention, or any action taken or omitted to be taken in reliance on it is prohibited and may be unlawful. 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Name: TXworkshop_Agenda 6.07.doc Type: application/msword Size: 28672 bytes Desc: TXworkshop_Agenda 6.07.doc URL: From bleflore at osrhe.edu Mon Jun 14 09:28:14 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Mon, 14 Jun 2004 09:28:14 -0500 Subject: [Cobo] FW: General Ledger Announcement Message-ID: <42B50B41B897BB4B812EAA307767FBF6038505@SHRIKE> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Monday, June 14, 2004 9:09 AM To: core-general at youroklahoma.com Subject: General Ledger Announcement Communication Liaison; This message is for both General Ledger and Accounts Payable Users All chargebacks posted by the State Treasurer (OST) as deposits in PeopleSoft between November 1, 2003, through June 13, 2004, are now reversed and recorded as a reduction to revenue. Summary journal entries are posted for OST entries from November 1, 2003, through May 31, 2004. One journal entry is posted for the reversal and one for recording the reduction to revenue. Chargeback corrections after May 31, 2004, are posted for each day?s business. Corrections will continue to be posted daily through June 30. Journal dates for the correcting entries are June 9, 2004, through June 13, 2004. These are considered Corrections to the deposit entries created by OST. All chargeback reversals and recording Journal ID?s will begin with ?CR?. You may view detail or summary OST chargebacks journals for your business unit by running the following queries: OCP_CHARGEBACK_DETAIL OCP_CHARGEBACK_SUMMARY Queries prompt for Business Unit and To/From dates. The dates reflect the Journal ID date for the deposit (DP) entry created by OST. Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us From sheri at osrhe.edu Thu Jun 17 08:33:56 2004 From: sheri at osrhe.edu (Mauck, Sheri) Date: Thu, 17 Jun 2004 08:33:56 -0500 Subject: [Cobo] FW: revised instructions on hiring freeze Message-ID: <42B50B41B897BB4B812EAA307767FBF60281DC@SHRIKE> Business Officers, Please see the correspondence below that went to your Presidents from the Chancellor on the monthly reporting requirements for the hiring freeze. Please let us know if you have questions. > -----Original Message----- > From: Risser, Paul > Sent: Wednesday, June 16, 2004 5:32 PM > To: Presidents > Cc: Maletz, Maryanne; Stuart, Debra > Subject: FW: revised instructions on hiring freeze > > > > Hi All, > > This pertains to those institutions affected by the hiring freeze, but is copied for information to all Presidents. > > Attached below are revised instructions and a revised form for reporting on a monthly basis exceptions you have approved to the hiring freeze. Rather than sending the form to me, please send it to Vice Chancellor Maryanne Maletz at the email address noted on the instructions. > > Thank you for your cooperation with the project. Please continue to submit a form each month in a timely manner, even if you have no exceptions to report. We need to continue to demonstrate our commitment. > > A copy of this information will be sent to your business officer today. > > Thanks, > Paul > > > <> > > <<2004 Log Template-Higher Edrevised6-04.xls>> > > > -------------- next part -------------- A non-text attachment was scrubbed... Name: Instructions revised 6-04.doc Type: application/msword Size: 26624 bytes Desc: Instructions revised 6-04.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2004 Log Template-Higher Edrevised6-04.xls Type: application/vnd.ms-excel Size: 19456 bytes Desc: 2004 Log Template-Higher Edrevised6-04.xls URL: From bleflore at osrhe.edu Thu Jun 17 09:11:13 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Thu, 17 Jun 2004 09:11:13 -0500 Subject: [Cobo] FW: OSF DCAR Fiscal Year End Procedures Message-ID: <42B50B41B897BB4B812EAA307767FBF6038513@SHRIKE> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of Julie.Dvorak at osf.state.ok.us Sent: Thursday, June 17, 2004 8:40 AM To: CORE-General at youroklahoma.com Subject: OSF DCAR Fiscal Year End Procedures This is also posted on the CORE website at: http://www.youroklahoma.com/coreoklahoma/news_fin.html OFFICE OF STATE FINANCE - DCAR FISCAL YEAR END PROCEDURES FY 2004 Expenditures Voucher batches received by 1:00 pm on Tuesday, June 29 will be processed before the close of business on June 29. To accommodate this schedule, budget checking and matching will be run periodically during the morning of June 29 until noon. Vouchers not budget checked by Tuesday, June 29 will need to have the budget date changed before processing in the new fiscal year. Any FY 2004 vouchers received by OSF after that time will be rejected back to the agency for processing as FY 2005 business. Should any vouchers be worked after the cutoff, including any that have not ?Posted? due to problems, agencies will be required to change the Budget Date (in Distribution Lines block) and Acctg Date (in Invoice block) to a 2005 date (7/1/2004 or actual date processed). New vouchers may be created beginning on Thursday, July 1, although the system will be unavailable on Friday July 2 while we perform load testing and balancing. Since July 5 will be recognized as a State Holiday, business will resume on Tuesday, July 6. ?Manual? agencies whose claims are entered into the system by OSF to create vouchers, must have their claims to OSF by 5:00 pm, Monday, June 28, 2004. This is to allow OSF sufficient time to create the vouchers for processing on June 29. Expenditure entries for 340 funds will be processed through 5:00 pm, Tuesday, June 29. The last date for pre-Core expenditure corrections is Tuesday, June 22. Payroll Paperwork for processing payrolls must be received at OSF by Noon, June 29. Journal Entries Cash transfers will be processed through 5:00 pm, Tuesday, June 29, and will resume on Thursday, July 1. Budget entries will be processed in the CORE system thru 5:00 pm, Tuesday, June 29, and will resume on Thursday, July 1. Deposits Deposits will be accepted through June 30 using normal schedules. June ASA and Clearing Reports Send all 2004 ASA and Clearing reports to OSF no later than July 9 for inclusion in FY 2004 business. From bleflore at osrhe.edu Thu Jun 17 09:15:23 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Thu, 17 Jun 2004 09:15:23 -0500 Subject: [Cobo] FW: Fiscal Year End Preparation - Budget Checking & Matching Exceptions Message-ID: <42B50B41B897BB4B812EAA307767FBF6038514@SHRIKE> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Thursday, June 17, 2004 7:50 AM To: core-general at youroklahoma.com Subject: Fiscal Year End Preparation - Budget Checking & Matching Exceptions Communication Liaison; This message is for both your Accounts Payable and Procurement Users As a part of preparing for the Fiscal Year End, there are a couple of steps that need to occur, and the Financials Team needs the agencies to start addressing these issues now so that when we get to June 30th everything will run smoothly. Budget Checking - All Budget Checking Errors will need to be cleaned up within Requisitions, Purchase Orders, Vouchers, and Deposit Entries. This may involve correcting the funding distribution within the document or deleting/cancelling/closing the document that contains the budget checking exceptions. Note: In regards to Requisitions and Purchase Orders, please follow the steps regarding cancelling the lines rather than the entire document. Matching - All Matching Exceptions will need to be resolved so that the Vouchers can be processed through Posting, Journal Generation, and GL Posting. The training manuals and quick tips provide information about how to correct errors or exceptions and how to resolve. Following is the CORE website link to the Matching Errors file called AP Error and Matching Rule Descriptions. http://www.youroklahoma.com/coreoklahoma/areas_ap.html Since there is such a large quantity of exceptions in many of the agencies, the exception need to be resolved as soon as possible before the year-end procedures begin. The Financial Team will provide additional steps that may involve agencies for Fiscal Year End. Both the GL & AP Teams are currently working on checklists to address all Fiscal Year End issues. Brenda Bolander, Financial Lead Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us From bleflore at osrhe.edu Thu Jun 17 10:10:51 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Thu, 17 Jun 2004 10:10:51 -0500 Subject: [Cobo] FW: Change to Fiscal Year End Procedures, System Available on 7/2 Message-ID: <42B50B41B897BB4B812EAA307767FBF6038516@SHRIKE> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of Julie.Dvorak at osf.state.ok.us Sent: Thursday, June 17, 2004 9:45 AM To: CORE-General at youroklahoma.com Subject: Change to Fiscal Year End Procedures, System Available on 7/2 It was previously reported in the Fiscal Year End Procedures email, under the "Expenditures" procedures, "New vouchers may be created beginning on Thursday, July 1, although the system will be unavailable on Friday July 2 while we perform load testing and balancing. Since July 5 will be recognized as a State Holiday, business will resume on Tuesday, July 6." It has been determined that the system WILL be available on Friday, July 2. Julie Dvorak OSF CORE From bleflore at osrhe.edu Thu Jun 17 11:46:15 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Thu, 17 Jun 2004 11:46:15 -0500 Subject: [Cobo] FW: Message-ID: <42B50B41B897BB4B812EAA307767FBF6038518@SHRIKE> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Thursday, June 17, 2004 11:10 AM To: core-general at youroklahoma.com Subject: Communication Liaison: This is an urgent message for both your Accounts Payable and Procurement users Following are the reports needed to identify the errors for both the clean up of the Purchasing Errors and Accounts Payable Voucher Errors. Purchasing Budget Error Report Directions: The path to run the query is as follows: Reporting Tools - Query - Query Viewer The query names are: OCP_REQ_BUDGET_ERRORS OCP_PO_BUDGET_ERRORS You will be prompted to put in the Business Unit. Accounts Payable Voucher Budget and Matching Error Report Directions: The path to run the queries are as follows: Accounts Payable - Reports - Vouchers The query names are: Budget Checking Error Report Match Errors Report As a part of preparing for the Fiscal Year End, there are a couple of steps that need to occur, and the Financials Team needs the agencies to start addressing these issues now so that when we get to June 30th everything will run smoothly. Budget Checking - All Budget Checking Errors will need to be cleaned up within Requisitions, Purchase Orders, Vouchers, and Deposit Entries. This may involve correcting the funding distribution within the document or deleting/cancelling/closing the document that contains the budget checking exceptions. Note: In regards to Requisitions and Purchase Orders, please follow the steps regarding cancelling the lines rather than the entire document. Matching - All Matching Exceptions will need to be resolved so that the Vouchers can be processed through Posting, Journal Generation, and GL Posting. The training manuals and quick tips provide information about how to correct errors or exceptions and how to resolve. Following is the CORE website link to the Matching Errors file called AP Error and Matching Rule Descriptions. http://www.youroklahoma.com/coreoklahoma/areas_ap.html Since there is such a large quantity of exceptions in many of the agencies, the exception need to be resolved as soon as possible before the year-end procedures begin. The Financial Team will provide additional steps that may involve agencies for Fiscal Year End. Both the GL & AP Teams are currently working on checklists to address all Fiscal Year End issues. Brenda Bolander, Financial Lead Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us From smauck at osrhe.edu Mon Jun 28 09:56:59 2004 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 28 Jun 2004 09:56:59 -0500 Subject: [Cobo] Capital Sub-activity Reports/FY05 Budget entry Message-ID: <42B50B41B897BB4B812EAA307767FBF60AB51C@SHRIKE> Please pass along the following information on the ICS report on Capital Sub-activity Balances to the appropriate staff members. OSF is currently populating the old ICS Budgeting system with the current expenditure information from the People Soft system. They are working diligently in these last days of the fiscal year to do this procedure on a daily basis so that we may run an accurately updated Sub-activity Report. I'll run a new report this afternoon and send to you through the regular mail system so that staff may reconcile the capital expenditures down to the sub-activity level and use this report to plan for the FY05 Budgeting process. Also, on another note, please have your FY05 operating budgets entered into the ICS no later than noon tomorrow, June 29th so that I can have them submitted as soon after the Regents' approve budgets on June 30th to OSF for approval. We will continue to consolidate your E&G Part I budgets into the activity 11. If you have questions, please call. Thanks. -------------- next part -------------- An HTML attachment was scrubbed... URL: