From bleflore at osrhe.edu Mon Mar 1 10:25:53 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Mon, 1 Mar 2004 10:25:53 -0600 Subject: [Cobo] FW: Technical Liaison Message-ID: <4499418E013CC64FB4B5689298285004403B5E@ms.osrhe.edu> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Monday, March 01, 2004 9:41 AM To: core-general at youroklahoma.com Subject: Technical Liaison Communication Liaison: It has come to our attention that a Technical Liaison for the CORE project would be helpful. However, we understand that in most agencies there really is not a technical person available. If your agency does not have a technical person that functions as a support person for internal systems, or PC's, disregard this message. After the recent Microsoft fixes, we received requests from technical people within agencies to develop a listing that CORE could use to send out system issue messages. In the event the CORE team would send any system announcements to the Communication Liaison, we would also send the message to the Technical Liaison your agency identifies. Our intent in having another contact for system issues, is to not only ensure the technical messages are received in a timely manner to be helpful, but also limit the frustration level for the users. We know many times when a user is having trouble with CORE, they call the internal technical person first. If your agency has a technical person, (other than the Communication Liaison), please provide the following information to Jeanie Robards at the below e-mail address by Wednesday, March 3, 2004. Agency # Technical Liaison Name E-mail phone # Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us From dsiragusa at osrhe.edu Wed Mar 3 15:21:35 2004 From: dsiragusa at osrhe.edu (Siragusa, Debbie) Date: Wed, 3 Mar 2004 15:21:35 -0600 Subject: [Cobo] Benefits Survey Message-ID: <4499418E013CC64FB4B56892982850044C43B5@ms.osrhe.edu> Attached are the Benefit Survey documents that will be distributed at tomorrow's COBO meeting. The Retirement Benefit Summary has been revised (just a few changes that were requested) and we have added a separate schedule that compares the retirement contribution for each institution for an employee with a salary of $40,000. The various assumptions and estimates are noted. A draft of the Health and Other Benefits survey results is also attached. I have left this one marked draft to give everyone a final opportunity to review and make changes. This has been distributed to the Presidents also in the draft form. Please review and let me know if any corrections need to be made for your institution, or if you have recommendations on formatting, assumptions, etc. Debbie <> <> <> <> <> <> <> -------------- next part -------------- A non-text attachment was scrubbed... Name: Retirement survy summary.doc Type: application/msword Size: 29696 bytes Desc: Retirement survy summary.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Retirement survey results.xls Type: application/vnd.ms-excel Size: 45568 bytes Desc: Retirement survey results.xls URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Retirement survy summary- incl $40K.doc Type: application/msword Size: 105472 bytes Desc: Retirement survy summary- incl $40K.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: Survey FTE Defined. xls.xls Type: application/vnd.ms-excel Size: 19456 bytes Desc: Survey FTE Defined. xls.xls URL: From dsiragusa at osrhe.edu Thu Mar 4 11:47:45 2004 From: dsiragusa at osrhe.edu (Siragusa, Debbie) Date: Thu, 4 Mar 2004 11:47:45 -0600 Subject: [Cobo] FW: Historical Telecommunication Charges Message-ID: <4499418E013CC64FB4B56892982850044C43B9@ms.osrhe.edu> This is the email mentioned at the COBO meeting this morning regarding the telecommunications audit being conducted for the Office of State Finance. -----Original Message----- From: Connie.Holt at osf.state.ok.us [mailto:Connie.Holt at osf.state.ok.us] Sent: Thursday, February 26, 2004 1:50 PM To: Siragusa, Debbie; Mosley, Terry Subject: Historical Telecommunication Charges MEMO Office of State Finance TO: Agency Director FROM: Joe Fleckinger, Director, Information Services Division DATE: February 26, 2004 SUBJECT: HISTORICAL TELECOMMUNICATION CHARGES The Office of State Finance has contracted with Stonehouse Technologies, Inc. (STI) to perform an audit of Historical Telecommunications invoices. STI has initially identified in excess of $500,000 in potential erroneous charges. STI is in the process of recovering refunds and credits for the State based upon these findings. STI will share in the savings actually received by the State. If STI does not generate any savings, no amounts will be due to STI. Some of the identified potential refunds and credits may belong to your department or agency. For STI to recover any such amounts on your behalf, your department or agency must concur with the agreement OSF put in place with STI. OSF will forward the savings available to your agency upon receipt of credits from vendor. Attached to the email is an agreement to be executed by your department or agency indicating your acceptance of the terms of the agreement between OSF and STI. The attached agreement outlines STI participation in the savings actually generated. Please return the signed agreement to OSF, attention Connie Holt, by March 12, 2004. If you have any questions, please contact Joe Fleckinger at 405-522-4026 or Garry George at 405-521-2804. JMF:crh cc: Agency I/T Directors (See attached file: Stonehouse Agency Audit Form.doc) Connie Holt, Secretary Office of State Finance / ISD Connie.Holt at osf.state.ok.us -------------- next part -------------- A non-text attachment was scrubbed... Name: Stonehouse Agency Audit Form.doc Type: application/msword Size: 75776 bytes Desc: Stonehouse Agency Audit Form.doc URL: From bleflore at osrhe.edu Thu Mar 4 15:31:00 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Thu, 4 Mar 2004 15:31:00 -0600 Subject: [Cobo] FW: Deposit Information Message-ID: <4499418E013CC64FB4B5689298285004403B6D@ms.osrhe.edu> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of Julie.Dvorak at osf.state.ok.us Sent: Thursday, March 04, 2004 1:20 PM To: CORE-General at youroklahoma.com Subject: Deposit Information An Important Notice regarding Deposit Entries, Deposit Transfer Entries and Deposit Report has been posted to the CORE Website at: http://www.youroklahoma.com/coreoklahoma/. Thank you for notifying the appropriate staff. Julie Dvorak OSF CORE 962-2420 From bleflore at osrhe.edu Tue Mar 9 13:20:02 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Tue, 9 Mar 2004 13:20:02 -0600 Subject: [Cobo] FW: REVISED Human Resources Message Message-ID: <4499418E013CC64FB4B5689298285004403B79@ms.osrhe.edu> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Tuesday, March 09, 2004 1:12 PM To: core-general at youroklahoma.com Subject: REVISED Human Resources Message Communication Liaison; This message is for your Director as well as the HR and Payroll end users, BUT DOES NOT APPLY TO ANYONE IN HIGHER ED. The HRMS Team is getting ready to test the new system and wanted to send a message to all the HR end users. The new HR Management System is integrated meaning it includes both the HR and payroll components. In converting the legacy system to the new system, data will be extracted from both the payroll records and the HR (StatePer) records. For example, address information, employee job codes, and employee salary information will be taken out of payroll. However, since position numbers are not in payroll, they must be taken from HR. Because of this, it is important that every effort be made to keep both the HR and payroll system up-to-date and synchronized from now until implementation. The discrepancy reports sent out by OPM each month are a good tool to use. We encourage all agencies to monitor these reports closely and correct any discrepancies as soon as possible, in coordination with OPM. Although individual agencies have been doing a good job with this, there were almost 900 total discrepancies on the report in February. While most are actions that occurred within the past 60 days, our goal is to eliminate discrepancies by the time the new system is implemented. Key items to keep updated and synchronized are: Position Number Job Code Pay Band Work Status Salary Address One area where a lot of problems have been encountered is in posting certificate appointments. At times certificates are not completed and returned in a timely manner and this creates problems in posting the appointment since there is currently an edit between OK-CAREERS and StatePer that does not allow posting until the certificate has been posted correctly. Another area of concern is if an employee has been terminated and HR has updated the Personnel System, Payroll must also terminate the employee in the payroll system on the "APMIME" Employee information screen. Set the Termination Flag, put in the reason and put in the Termination date. Any questions about the discrepancy report may be referred to your OPM Classification Division liaison. Please take the time now to ensure that your employee information is accurate on the new system by updating your records on both the HR and Payroll systems. A Warning: Inaccurate or incomplete information at cut-over to the new system could result in your agency's employees not being paid timely. Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us From dsiragusa at osrhe.edu Fri Mar 12 14:38:52 2004 From: dsiragusa at osrhe.edu (Siragusa, Debbie) Date: Fri, 12 Mar 2004 14:38:52 -0600 Subject: [Cobo] FW: VOICE and DATA COMM SERVICES Message-ID: <4499418E013CC64FB4B56892982850044C43F0@ms.osrhe.edu> Hello again: Some of you may have already received this email, but I wanted to forward it so that everyone has the opportunity to respond. OSF's, Information Services Division is preparing to issue an RFP for voice and data network services (detailed below). They are hoping to take advantage of the volume of the State as a whole to garner better rates for everyone for these telecommunication services. Joe Fleckinger and his staff have been very helpful in providing information when I have contacted them. If you do have questions about participating please just give them a call, or if you think it may affect everyone, just let me know and I can make the contact and get back with everyone. Debbie -----Original Message----- From: Connie.Holt at osf.state.ok.us [mailto:Connie.Holt at osf.state.ok.us] Sent: Friday, March 12, 2004 1:42 PM To: Siragusa, Debbie Subject: RE: VOICE and DATA COMM SERVICES Yes, here's the form that is being sent . . . (See attached file: Voice-Data RFP Questionnaire.xls) Connie Holt, Secretary Office of State Finance / ISD Connie.Holt at osf.state.ok.us (405) 522-4667 fax - (405) 522-3042 "Siragusa, Debbie" cc 03/12/2004 11:47 AM Subject RE: VOICE and DATA COMM SERVICES Hi Connie: Is it possible to get a copy of the survey through email? Debbie -----Original Message----- From: Connie.Holt at osf.state.ok.us [mailto:Connie.Holt at osf.state.ok.us] Sent: Thursday, March 11, 2004 5:28 PM Subject: VOICE and DATA COMM SERVICES This is an FYI copy only. The following memo from Joe Fleckinger (Director, Information Services Division, Office of State Finance) is being sent to all agency I/T Directors and to the person receiving the monthly telecommunication invoice from OSF, along with a survey form to fill out and return. Thanks! Connie MEMO Office of State Finance TO: Agency Director FROM: Joe Fleckinger, Director, Information Services Division DATE: March 8, 2004 SUBJECT: SURVEY OF VOICE AND DATA NETWORK SERVICES The Information Services Division (ISD) of the Office of State Finance (OSF) is preparing to issue a Request for Proposal (RFP) from vendors for Voice and Data Network Services, including long distance, local, credit cards, 800 service, data circuits and service, wide area and internet services, etc. The more information OSF is able to provide the potential vendors, the better the vendor responses. The purpose of this RFP is to obtain the best quality telecommunication service available at the best price. In order to facilitate the gathering of this information, we are asking that each Agency review their current inventory of these services and provide it no later than March 17, 2004, on the enclosed form to: Office of State Finance Information Systems Division Communications Operations Group Room B-7, State Capitol Building Oklahoma City, OK 73105 ATTENTION: JOE AIRINGTON We are prepared to assist Agencies that may have difficulties in completing the form or have questions in reference to the information requested. For assistance, contact the Communications Group at 405-521-4170 or email at Joe.Airington at osf.state.ok.us or me at 405-522-4026. JMF:crh cc: I/T Director Enclosure Connie Holt, Secretary Office of State Finance / ISD Connie.Holt at osf.state.ok.us (405) 522-4667 fax - (405) 522-3042 -------------- next part -------------- A non-text attachment was scrubbed... Name: Voice-Data RFP Questionnaire.xls Type: application/msexcel Size: 33792 bytes Desc: Voice-Data RFP Questionnaire.xls URL: From dsiragusa at osrhe.edu Tue Mar 16 09:06:20 2004 From: dsiragusa at osrhe.edu (Siragusa, Debbie) Date: Tue, 16 Mar 2004 09:06:20 -0600 Subject: [Cobo] FW: VOICE and DATA COMM SERVICES Message-ID: <4499418E013CC64FB4B56892982850044C43F8@ms.osrhe.edu> FYI - The due date for the survey of telecommunication services by OSF as been extended to March 26th. Also, I received a question from someone and I thought the following additional information might be helpful to everyone. The information that OSF is gathering is to assist in issuing a "Statewide" contract. As usual, we would not be obligated to use the SW contract, but it would be available to us. Completing the questionnaire will not commit us to participation. (I called OSF to verify). It will be a good opportunity to see if the State can use its buying power as a whole to get some better pricing for telecommunications services, and they are encouraging us to participate by completing the survey as we would add a significant volume for the potential contract. Hope this information helps. Please just let me know if you have any additional questions. Debbie -----Original Message----- From: Connie.Holt at osf.state.ok.us [mailto:Connie.Holt at osf.state.ok.us] Sent: Monday, March 15, 2004 10:05 AM The due date for the Voice and Data Comm Services information has been changed. The survey is due back by Friday, March 26th, to the OSF Communications Dept (Capitol, B7). I have also attached the survey form if needed to pass on to the correct personnel. Thanks! Connie (See attached file: Voice-Data RFP Questionnaire.xls) Connie Holt, Secretary Office of State Finance / ISD Connie.Holt at osf.state.ok.us (405) 522-4667 fax - (405) 522-3042 Connie Holt/OSF/US To 03/11/2004 05:27 cc Subject VOICE and DATA COMM SERVICES This is an FYI copy only. The following memo from Joe Fleckinger (Director, Information Services Division, Office of State Finance) is being sent to all agency I/T Directors and to the person receiving the monthly telecommunication invoice from OSF, along with a survey form to fill out and return. Thanks! Connie MEMO Office of State Finance TO: Agency Director FROM: Joe Fleckinger, Director, Information Services Division DATE: March 8, 2004 SUBJECT: SURVEY OF VOICE AND DATA NETWORK SERVICES The Information Services Division (ISD) of the Office of State Finance (OSF) is preparing to issue a Request for Proposal (RFP) from vendors for Voice and Data Network Services, including long distance, local, credit cards, 800 service, data circuits and service, wide area and internet services, etc. The more information OSF is able to provide the potential vendors, the better the vendor responses. The purpose of this RFP is to obtain the best quality telecommunication service available at the best price. In order to facilitate the gathering of this information, we are asking that each Agency review their current inventory of these services and provide it no later than March 17, 2004, on the enclosed form to: Office of State Finance Information Systems Division Communications Operations Group Room B-7, State Capitol Building Oklahoma City, OK 73105 ATTENTION: JOE AIRINGTON We are prepared to assist Agencies that may have difficulties in completing the form or have questions in reference to the information requested. For assistance, contact the Communications Group at 405-521-4170 or email at Joe.Airington at osf.state.ok.us or me at 405-522-4026. JMF:crh cc: I/T Director Enclosure Connie Holt, Secretary Office of State Finance / ISD Connie.Holt at osf.state.ok.us (405) 522-4667 fax - (405) 522-3042 -------------- next part -------------- A non-text attachment was scrubbed... Name: Voice-Data RFP Questionnaire.xls Type: application/msexcel Size: 33792 bytes Desc: Voice-Data RFP Questionnaire.xls URL: From smauck at osrhe.edu Mon Mar 22 13:23:48 2004 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 22 Mar 2004 13:23:48 -0600 Subject: [Cobo] National Guard Year-End Report-State Schools Only Message-ID: <4499418E013CC64FB4B5689298285004503DA8@ms.osrhe.edu> Request of data from STATE Public Colleges and Universities Only: Attached for your use is the reporting form for National Guard tuition waivers granted at your institution for the 2003-2004 academic year. We are again asking for the electronic submission of this form at the web site URL address of of http://survey.osrhe.edu/cgi-bin/guard_waivers.html. Please log on to the web address listed and enter your data directly into the electronic database by no later than April 15, 2004. The FY2005 appropriation for this program will be prorated to participating institutions based on the number of credit hours waived above the minimum institutional commitment. The allocation will be included in your institutional budgets for the 2004-2005 academic year scheduled for the May State Regents' meeting. If you have questions, please contact our office at 405-225-9201. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 0004Form.xls Type: application/vnd.ms-excel Size: 34304 bytes Desc: 0004Form.xls URL: From bleflore at osrhe.edu Tue Mar 23 15:32:33 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Tue, 23 Mar 2004 15:32:33 -0600 Subject: [Cobo] FW: Announcement for Higher Education Institutions Message-ID: <4499418E013CC64FB4B5689298285004403B9F@ms.osrhe.edu> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of Julie.Dvorak at osf.state.ok.us Sent: Tuesday, March 23, 2004 3:11 PM To: CORE-General at youroklahoma.com Subject: Announcement for Higher Education Institutions This notification is for all higher ed institutions that use the nightly vendor interface to maintain vendor information. Please do NOT use this process to 'add' foreign vendors or 'update' addresses for foreign vendors. This process is not designed to maintain vendors with foreign addresses. When using this interface, the default country is set to "USA". In some cases, a foreign vendor has been added manually and then an address update record is sent through electronically. In this case, the country is changed to "USA" (the default) and other fields may not be properly populated as required. All additions and updates to foreign vendors must be submitted to OSF for manual processing. Lisa McKeithan Office of State Finance Program Development - 405.521.3772 From bleflore at osrhe.edu Mon Mar 29 11:24:39 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Mon, 29 Mar 2004 11:24:39 -0600 Subject: [Cobo] FW: November Postings Message-ID: <4499418E013CC64FB4B5689298285004403BB0@ms.osrhe.edu> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Monday, March 29, 2004 11:10 AM To: core-general at youroklahoma.com Subject: November Postings Communication Liaison: URGENT MESSAGE FOR YOUR GENERAL LEDGER USERS: On March 27, 2004, the CORE Financial group completed the November 18 and 19 payment posting processes that had not completed. The warrants for the vouchers were issued in November, but the total amount of the warrants was still reflected in the Accounts Payable balance. The decrease to Accounts Payable and Cash have now been posted. The Financial Team will be sending a listing of the vouchers included in this process to the affected agencies in the next few days. Jennie Pratt, Accounting Supervisor Office of State Finance State of Oklahoma 405-962-2422 Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us From bleflore at osrhe.edu Tue Mar 30 10:10:13 2004 From: bleflore at osrhe.edu (LeFlore, Bobby) Date: Tue, 30 Mar 2004 10:10:13 -0600 Subject: [Cobo] FW: Miscellaneous Payroll Deductions Class Funding Message-ID: <4499418E013CC64FB4B5689298285004403BB3@ms.osrhe.edu> -----Original Message----- From: owner-core-general at youroklahoma.com [mailto:owner-core-general at youroklahoma.com]On Behalf Of jeanie.robards at osf.state.ok.us Sent: Tuesday, March 30, 2004 9:38 AM To: core-general at youroklahoma.com Subject: Miscellaneous Payroll Deductions Class Funding Communication Liaison; URGENT MESSAGE For your HR and Payroll users: Withholding Funds: Payrolls processed after January 1, 2004 posted payroll withholdings to Class-Funding 99400. It had previously been reported that the payroll withholding funds would not change between calendar years. At that time, PeopleSoft payroll was expected to be implemented January 1, 2004. With the delay of PeopleSoft payroll, it became necessary to change the withholding funds to 99400. Agencies that processed calendar year 2004 withholding claims from the 99300 class-funding will need to process expenditure corrections to correct the class-funding on those claims to 99400. Expenditure corrections are made using the voucher style ?Journal Voucher?. Please refer to training manuals P112 ? PO Vouchers or P113 ? Regular Vouchers for instructions for processing a ?Journal Voucher?. Jennie Pratt, Accounting Supervisor Office of State Finance State of Oklahoma 405-962-2422 Jeanie Robards CORE Project 3812 North Santa Fe, Suite 100 Oklahoma City, OK 73118 Phone: 405 962-2420 Fax: 405 524-9983 E-Mail: Jeanie.Robards at osf.state.ok.us