From smauck at osrhe.edu Fri Oct 1 12:12:50 2010 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 01 Oct 2010 12:12:50 -0500 Subject: [Cobo] FW: Updated ARRA Reporting Guidance from OMB Message-ID: ARRA Grant reporting guidance. -----Original Message----- From: Lisa.McKeithan at osf.ok.gov [mailto:Lisa.McKeithan at osf.ok.gov] Sent: Thursday, September 30, 2010 4:55 PM To: Lisa.McKeithan at osf.ok.gov Cc: Sammy.Paulson at osf.ok.gov; Janice.wolfenbarger at osf.ok.gov Subject: Updated ARRA Reporting Guidance from OMB OMB has released updated guidance on 1512 reporting. Here is a brief overview of the main items as well as a link to the full memo. The two main updates (1) Award/Project Descriptions (2) Vendor payments > $25,000 in the reporting period are now to be aggregated for the reporting period (quarter) ... Lisa McK On Friday, September 24, 2010, OMB released updated 1512 reporting guidance: http://www.whitehouse.gov/sites/default/files/omb/memoranda/2010/m-10-34 .pdf . The updated OMB guidance affects how a prime recipient will report the "Quarterly activities/Project description" item in its October 2010 quarterly report (covering the July to September 2010 period) and subsequent ARRA reports. The prime will no longer be able to use only standard "boilerplate" language for this item. The requirement for increased transparency also affects the award description. While we are still asking you to enter common language that will clearly explain the purpose of the grant, we are also asking that you include any information that may be specific to your State. The last update we would like to bring to your attention is to the vendor fields. Previous guidance stated that the determination for whether a vendor should be reported in the "vendors under $25K" field on the prime report or separately on the vendor tab was based on individual payments to vendors. In other words if a vendor received 3 payments of $10K in the quarter the payments could be reported in the "vendors under $25K" field because no single payment was greater than $25K. However, the new guidance states that payments made within a single quarter should be added together to determine if the $25K threshold is reached. Based on this new guidance, in the scenario above in which 3 payments of $10K were made to the vendor within a single quarter, the vendor should now be reported on the vendor tab because the total payments to the vendor for the quarter are greater than $25K. This only applies to payments within a single quarter so if a vendor was paid a total of $20K in one quarter and $10K in another quarter, the vendor can still be reported in the aggregate in the "vendors under $25K" field since the $25K threshold was not reached within a single quarter. Because OMB's revised guidance came out at the end of the reporting period, we recognize that many of you may have finished your data collections for the October report. However, the new OMB guidance must be followed to the extent possible. Recognizing that you may not be able to collect all of the required information during the October reporting period, we encourage you to use the continuous corrections period to make this change if necessary. If the information is not updated by the end of the continuous corrections period, OMB requires that we report this as a material omission or significant error so please make the change if you are able. Lisa McKeithan Office of State Finance - ISD Enterprise Systems & Business Analyst 405.521.3772 From smauck at osrhe.edu Mon Oct 4 08:48:16 2010 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 04 Oct 2010 08:48:16 -0500 Subject: [Cobo] FW: Revised Guidance for ARRA Reporting Message-ID: ARRA Grant reporting guidance. -----Original Message----- From: Lisa.McKeithan at osf.ok.gov [mailto:Lisa.McKeithan at osf.ok.gov] Sent: Monday, October 04, 2010 7:15 AM To: Lisa.McKeithan at osf.ok.gov Cc: steve.funck at osf.ok.gov; Janice.wolfenbarger at osf.ok.gov Subject: Revised Guidance for ARRA Reporting Here is the update they sent late Friday. Basically, they are changing the earlier guidance to aggregate vendor payments during the quarter and gone back to the 'individual payments over $25,000' must be reported on the vendor tab. I am including the email they sent to us and then also the portion of the FAQ dealing with the vendor payments.....Lisa Attention: OMB is re-issuing the latest round of Recovery Act guidance (M-10-34) that was published on Friday, September 24th. OMB received significant feedback from ARRA recipients that a particular element of the guidance related to aggregation of sub-awards and payments would cause a major and unanticipated increase in administrative burden. The impact of this change to the guidance was not intended and thus OMB has determined the best course of action is revise guidance on this issue to return to the previous method of reporting. OMB has re-posted the guidance document M-10-34 to reflect this change (found at http://www.whitehouse.gov/sites/default/files/omb/memoranda/2010/m10-34.pdf ) as well as re-posting FAQs clarifying M-10-08 that outline the reporting responsibilities for recipients related to sub-awards and vendor payments (found at http://www.whitehouse.gov/omb/recovery_faqs/#10-08-1). FAQs... 1. What information are prime recipients and sub-recipients with delegated reporting responsibility required to report for vendor payments? A:? All vendor payments must be reported. Individual payments greater than $25,000 must be reported separately with the following data elements for each payment: Vendor identity either through DUNS number OR the Vendor Name and the zip + 4 digit code of the vendor's headquarters. Payment description and payment amount (required to be reported by prime recipients; optional for subrecipients) Recipients may report individual payments less than $25,000 either separately or aggregated. The aggregated record should not duplicate information reported in separate records. Example 1:? A recipient paid a vendor 26 payments of $1,000 each within the reporting period. Since no payment exceeded $25,000, the payments can be reported in the aggregate in the PRIME RECIPIENT TAB or separately in the VENDOR TAB, but not both. 2. Does the $25,000 threshold for vendor payments apply to payments or the award or invoice amount? A:? Aggregation is based on PAYMENTS under $25,000 and not on awards or amounts invoiced, if different than the payment amount. 3. How are aggregated payments reported over more than one quarter? A:? Include the total number and dollar amounts for payments to vendors under $25,000 for the current reporting quarter and all past reporting quarters in the PRIME RECIPIENT TAB. 4. How are separate payments to one vendor reported over more than one quarter? A:? For payments of $25,000 or more, include payments made to the vendor for the current and past quarters with the payment amount in the VENDOR TAB. Example 2:? A vendor received one payment of $25,000 in the previous quarter and another payment of $25,000 in the current quarter. The recipient would report two payments of $25,000 in the VENDOR TAB. 5. What if a vendor's payments were aggregated in a previous quarter and then the vendor received a payment of more than $25,000 during the current reporting quarter? A:? Continue reporting the amounts aggregated in the previous quarter with any additional aggregated payments of less than $25,000 in the current quarter and list of payments of $25,000 or more for the current quarter in the VENDOR TAB. Example 3:? Vendor A receives one payment of $5,000 in Q1, one payment of $5,000 in Q2, and one payment of $25,000 in Q2. For the Q2 reporting period, the recipient reports the $25,000 payment separately in the VENDOR TAB and includes the $10,000 as a cumulative aggregation in the PRIME RECIPIENT TAB. Lisa McKeithan Office of State Finance - ISD Enterprise Systems & Business Analyst 405.521.3772 From smauck at osrhe.edu Mon Oct 4 09:12:41 2010 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 04 Oct 2010 09:12:41 -0500 Subject: [Cobo] OK Women In Higher Education Conference Message-ID: Please see the attached brochure on an upcoming professional development opportunity. Please share with appropriate staff on your campuses. Thanks. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OKWHE brochure.pdf Type: application/octet-stream Size: 501616 bytes Desc: OKWHE brochure.pdf URL: From jboles at neo.edu Tue Oct 5 10:57:09 2010 From: jboles at neo.edu (Boles, Jessica) Date: Tue, 05 Oct 2010 10:57:09 -0500 Subject: [Cobo] Agenda Items for OSRHE Council of Business Officers Meeting Message-ID: <6615378B5BB46749BC8B3300B74718D401563B7360F8@STWEXE3.ad.okstate.edu> The Oklahoma State Regents for Higher Education Council of Business Officers is Scheduled to meeting on Thursday; however, the OSRHE do not have any pressing items for the agenda. We are currently considering cancelling Thursday's meeting. If you have agenda items that you would like to meet to discuss on Thursday, please email them to me by noon today. Thanks and have a great day. Jessica A. Boles, CPA, CFE Vice President for Fiscal Affairs Northeastern Oklahoma A&M College Phone: (918) 540-6217 Fax: (918) 540-6474 jboles at neo.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Oct 5 13:17:23 2010 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 05 Oct 2010 13:17:23 -0500 Subject: [Cobo] Thursday -- COBO Meeting CANCELLED Message-ID: Please remove the October 7, 2010, meeting of the Council of Business Officers' from your calendars. This meeting has been cancelled. Please spread the word to those on your campuses that usually attend. Thanks. -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Oct 11 11:45:26 2010 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 11 Oct 2010 11:45:26 -0500 Subject: [Cobo] FW: TCC Comptroller Position Opening Message-ID: Please see a job opportunity attached. If anyone is interested, they can apply on line or give me a call at (918) 595-7895. Thanks Pat Fischer Associate Vice President for Human Resources Tulsa Community College (918)595-7856 ----- Forwarded by Pat Fischer/HumRes/tcc on 10/11/2010 11:07 AM ----- Shawn Liggins/HumRes/tc c To Pat Fischer/HumRes/tcc at tcc 10/11/2010 10:21 cc AM Subject Comptroller's job description (See attached file: Comptroller - 10.doc) Jeff Nevins Vice President & CFO Tulsa Community College 918-595-7895 Fax:? 918-595-7948 Confidentiality Notice This communication may contain information that is proprietary, privileged or confidential. If you are not the named addressee, you are not authorized to read, print, retain, copy or disseminate this message or any part of it. -------------- next part -------------- A non-text attachment was scrubbed... Name: Comptroller - 10.doc Type: application/msword Size: 70144 bytes Desc: Comptroller - 10.doc URL: From bhardcastle at osrhe.edu Mon Oct 18 13:11:28 2010 From: bhardcastle at osrhe.edu (Hardcastle, Ben) Date: Mon, 18 Oct 2010 13:11:28 -0500 Subject: [Cobo] Fall Conference: What Parents and Student Need from your e-Communications....Sponsored by OCPRA & Communicators Council Message-ID: I thought this might be of interest. Please forward as needed. You are invited to attend the 2010 Fall Conference presented by the Oklahoma College Public Relations Association and the Oklahoma State Regents for Higher Education, Communicators Council. This year's conference will feature Noel-Levitz Associate Vice President, Web Strategy Services, Stephanie Geyer as she shares her expertise related to e-communications. The workshop will focus on what parents and students need from e-recruitment resources now and what you should be planning in the future. She will discuss best practices in web, e-mail, social media and search engine marketing. Following the information-packed workshop, attendees can discuss all they have learned over lunch during the conference luncheon and join in congratulating this year's Natalea Watkins Communicator of the Year Award recipient. Communicator of the Year nominations are due by October 30th. Award information and nomination forms are available at www.ocpra.org. Conference registration is only $30 and this includes the workshop and lunch. Schedule of Events 9:30 a.m. - Registration and Continental Breakfast 10:00 a.m. - Conference Workshop - "What parents and students need from your e-communications." 12:15 p.m. - OCPRA/Communicators Council Fall Luncheon and Award Presentation More information and conference registration are available online at www.ocpra.org. The deadline to register is November 10, 2010. Don't miss this opportunity for you and your team to learn from one of the industry experts in e-communications. Jamie Glover Amy Ford OSRHE Communicators Council Chair OCPRA President -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 56164 bytes Desc: image001.jpg URL: From smauck at osrhe.edu Tue Oct 19 15:48:37 2010 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 19 Oct 2010 15:48:37 -0500 Subject: [Cobo] (no subject) Message-ID: Please find the most current OCIA Balance Report attached. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Regents for Higher Ed Series Cash BalancesOct2010.xls Type: application/vnd.ms-excel Size: 3672576 bytes Desc: Regents for Higher Ed Series Cash BalancesOct2010.xls URL: From dpierce at osrhe.edu Tue Oct 19 15:51:40 2010 From: dpierce at osrhe.edu (Pierce, Debbie) Date: Tue, 19 Oct 2010 15:51:40 -0500 Subject: [Cobo] Academic Service Fees Message-ID: Attached please find the file containing forms for requesting changes to academic services fees for Fiscal Year 2012 and a preliminary schedule of relative dates. You may have already anticipated possible changes in these fees for next fiscal year and begun the approval process on your campus. If not, now is a good time to begin the process in order to have ample time for your institution to submit the requests to your board for approval and comply with the February 1, 2011 deadline for submission to the State Regents. I will be glad to accept your requests any time prior to the deadline. Please let me know if you have any questions. Sincerely, Debbie Pierce, Fiscal Analyst Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 dpierce at osrhe.edu Phone 405.225.9127 Fax 405.225.9230 Note: This communication and attachments, if any, are intended solely for the use of the addressee hereof. In addition, this information and attachments, if any, may contain information that is confidential, privileged and exempt from disclosure under applicable law. If you are not the intended recipient of this information, you are prohibited from reading, disclosing, reproducing, distributing, disseminating, or otherwise using this information. If you have received this message in error, please promptly notify the sender and immediately, delete this communication from your system. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY12 Timeline-Preliminary.xls Type: application/vnd.ms-excel Size: 23040 bytes Desc: FY12 Timeline-Preliminary.xls URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AcaServFeeFormsFY12.xls Type: application/vnd.ms-excel Size: 72704 bytes Desc: AcaServFeeFormsFY12.xls URL: From smauck at osrhe.edu Mon Oct 25 13:26:37 2010 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 25 Oct 2010 13:26:37 -0500 Subject: [Cobo] Council of Business Officers Meeting for November moved to 11/11/10 Message-ID: We will NOT meet on November 4, 2010, and will cover any items at the OACUBO meeting the following week on November 11, 2010. -------------- next part -------------- An HTML attachment was scrubbed... URL: