From smauck at osrhe.edu Fri Jun 5 15:10:02 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 5 Jun 2015 20:10:02 +0000 Subject: [Cobo] FW: Higher Education ACA Conversion Payroll Processing - 500 Misc File Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAC9F9C@Drake.osrhe.edu> Please see the ACA Payroll File Layout provided by OMES as an attachment below. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Friday, June 05, 2015 2:17 PM To: Ayana Wilkins Subject: Higher Education Payroll Processing - 500 Misc File Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 05 Jun 2015 1415 HRS Higher Education Payroll Processing Beginning with payrolls effective January, 2016, Higher Education institutions will be required to use the 500 Misc file as described in the attachment. The 500 Misc file layout contains detailed information for employee payroll records that will be sent to the State Treasury for payroll processing. If you have any questions regarding the file layout, please contact Diedra O'Neil at diedra.oneil at treasurer.ok.gov or (405) 522-4256. * MISC500 - HE Payroll Input File (HiEd) v06 2015-05-01.docx ________________________________ This email was sent to ayana.wilkins at omes.ok.gov using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Fri Jun 5 16:33:56 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 5 Jun 2015 21:33:56 +0000 Subject: [Cobo] FW: PFT Processing Account Information In-Reply-To: <17479605.217@info.omes.ok.gov> References: <17479605.217@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DACA501@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Friday, June 05, 2015 3:47 PM To: Mauck, Sheri Subject: PFT Processing Account Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 05 Jun 2015 1550 HRS PFT Processing Account Information Beginning with payrolls effective January 2016, the PFT will require detailed information to record the expenditures in the State's Financial system. In addition, new account codes have been set up for use by Higher Education in the PFT and for payments of withholdings. The following documents have been created to assist institutions with these changes: PFT effective CY16 for HE Process and Reports 20150520.xlsx: * This document details the PFT file layout. New HE PFT account codes.xlsx: This document contains two tabs. * The tab 'Final New PFT Acct Codes' includes accounts to be used for the PFT and for payments. Please note the differences: PFT withholding/liability accounts begin with "485" while payment accounts begin with "585". Salary and employer expense accounts remain as currently published; common accounts used are included for reference. * The tab 'Common Account Codes Used' includes the common accounts descriptions. If you have any questions regarding the PFT layout or account codes, please contact Lucille Hicks at lucille.hicks at omes.ok.gov or (405) 522-1731. 485xxx accounts for SW Acctg Manual Appendix3.xlsx: * This document includes the 485xxx accounts that will be published in the Statewide Accounting Manual. 585xxx accounts for SW Acctg Manual Appendix4.xlsx: * This document includes the 585xxx accounts that will be published in the Statewide Accounting Manual. If you have any questions, please contact Lisa Raihl at lisa.raihl at omes.ok.gov or (405) 521-3258. * PFT effective CY16 for HE Process and Reports 20150520.xlsx * 585xxx accounts for SW Acctg Manual Appendix 4.xlsx * New HE PFT account codes.xlsx * 485xxx accounts for SW Acctg Manual Appendix 3.xlsx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Jun 8 10:39:34 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 8 Jun 2015 15:39:34 +0000 Subject: [Cobo] FW: PFT Processing Account Information In-Reply-To: <137D9C6B6D577F458B83EBCD8037425490EC154D@EML-EXA01.agency.OK.local> References: <137D9C6B6D577F458B83EBCD8037425490EC154D@EML-EXA01.agency.OK.local> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DACC738@Drake.osrhe.edu> From: Ayana Wilkins [mailto:Ayana.Wilkins at omes.ok.gov] Sent: Monday, June 08, 2015 7:42 AM To: Mauck, Sheri Cc: Lynne Bajema Subject: FW: PFT Processing Account Information Good morning Sherri, Below you will find communication sent to the HE Payroll Processing & Reporting distribution group. You can distribute to your list serve. Let me know if you have any questions. Thanks, Ayana Wilkins | Financial Project Lead p. 405-521-4625 | c. 405-595-6425 Information Services Division | OMES omes.ok.gov [cid:image003.png at 01D03F0C.F374F430] Sign up to receive email or wireless updates from OMES. The contents of this electronic message, including attachments, are transmitted by the Information Services Division, a division of the Office of Management and Enterprise Services, an Oklahoma government agency, according to the Uniform Electronic Transactions Act, 12A O.S. 15-101 et seq. This message is intended for use by the named addressee only and may contain information that is confidential or private according to state or federal laws. If you have received this electronic message in error, please notify the sender by a reply to sender only message, delete it completely from your computer and maintain confidentiality of the message. Any unauthorized disclosure, distribution, or use of the contents of this message is prohibited and subjects the user to penalty of law. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Friday, June 05, 2015 3:47 PM To: Ayana Wilkins Subject: PFT Processing Account Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 05 Jun 2015 1550 HRS PFT Processing Account Information Beginning with payrolls effective January 2016, the PFT will require detailed information to record the expenditures in the State's Financial system. In addition, new account codes have been set up for use by Higher Education in the PFT and for payments of withholdings. The following documents have been created to assist institutions with these changes: PFT effective CY16 for HE Process and Reports 20150520.xlsx: * This document details the PFT file layout. New HE PFT account codes.xlsx: This document contains two tabs. * The tab 'Final New PFT Acct Codes' includes accounts to be used for the PFT and for payments. Please note the differences: PFT withholding/liability accounts begin with "485" while payment accounts begin with "585". Salary and employer expense accounts remain as currently published; common accounts used are included for reference. * The tab 'Common Account Codes Used' includes the common accounts descriptions. If you have any questions regarding the PFT layout or account codes, please contact Lucille Hicks at lucille.hicks at omes.ok.gov or (405) 522-1731. 485xxx accounts for SW Acctg Manual Appendix3.xlsx: * This document includes the 485xxx accounts that will be published in the Statewide Accounting Manual. 585xxx accounts for SW Acctg Manual Appendix4.xlsx: * This document includes the 585xxx accounts that will be published in the Statewide Accounting Manual. If you have any questions, please contact Lisa Raihl at lisa.raihl at omes.ok.gov or (405) 521-3258. * PFT effective CY16 for HE Process and Reports 20150520.xlsx * 585xxx accounts for SW Acctg Manual Appendix 4.xlsx * New HE PFT account codes.xlsx * 485xxx accounts for SW Acctg Manual Appendix 3.xlsx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to ayana.wilkins at omes.ok.gov using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 15793 bytes Desc: image001.png URL: From smauck at osrhe.edu Mon Jun 8 11:14:55 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 8 Jun 2015 16:14:55 +0000 Subject: [Cobo] Campus Master Plan -- Send SUMMARY REPORT too Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DACC97C@Drake.osrhe.edu> For this year, please print and scan the Capital Summary Report for your agency and send to me along with your submission form. I'm not able to print each institution's report as of yet, so please send me your institutions summary report, once you've complete your entry. Thanks. Please send to smauck at osrhe.edu Tools Reports Scenario: Budget Version: C-Agency Year: FY17 Move All of your decision packages to the left hand side. Select Report: Decision Package List -- SUMMARY Send both the summary report from the Hyperion system and the attached submission form. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: CMPFY2016ReturnFORM.PDF Type: application/pdf Size: 15752 bytes Desc: CMPFY2016ReturnFORM.PDF URL: From smauck at osrhe.edu Mon Jun 8 13:53:50 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 8 Jun 2015 18:53:50 +0000 Subject: [Cobo] FW: Survey: Higher Education Employee Payroll Banking Data Storage In-Reply-To: <17480906.219@info.omes.ok.gov> References: <17480906.219@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DACCE5A@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, June 08, 2015 1:52 PM To: Mauck, Sheri Subject: Survey: Higher Education Employee Payroll Banking Data Storage Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 08 Jun 2015 1400 HRS Higher Education Employee Payroll Banking Data Storage OMES and OST are continuously working to prepare all of the applicable systems to directly receive and process payroll files for higher education institutions. It will be helpful in the preparation to know which institutions plan to use the Office of the State Treasurer's system for storage of employee banking data as opposed to housing this information in an internal system to the higher education institution. To take the survey, click here. Please complete the survey by June 22, 2015. Thank you for your input. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Jun 8 15:48:13 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 8 Jun 2015 20:48:13 +0000 Subject: [Cobo] FW: Survey: Higher Education Employee Payroll Banking Data Storage In-Reply-To: <9541CC96FE725944881EA71AEBEE19CF4DACCE5A@Drake.osrhe.edu> References: <17480906.219@info.omes.ok.gov> <9541CC96FE725944881EA71AEBEE19CF4DACCE5A@Drake.osrhe.edu> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DACE7E2@Drake.osrhe.edu> Please wait for an updated version for OMES. This link has an error in the institutional agency code. I've notified OMES and they are working on a resolution. From: Mauck, Sheri Sent: Monday, June 08, 2015 1:54 PM To: Council of Business Officers; Bowers, Rachell Subject: FW: Survey: Higher Education Employee Payroll Banking Data Storage From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, June 08, 2015 1:52 PM To: Mauck, Sheri Subject: Survey: Higher Education Employee Payroll Banking Data Storage Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 08 Jun 2015 1400 HRS Higher Education Employee Payroll Banking Data Storage OMES and OST are continuously working to prepare all of the applicable systems to directly receive and process payroll files for higher education institutions. It will be helpful in the preparation to know which institutions plan to use the Office of the State Treasurer's system for storage of employee banking data as opposed to housing this information in an internal system to the higher education institution. To take the survey, click here. Please complete the survey by June 22, 2015. Thank you for your input. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Jun 9 12:56:41 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 9 Jun 2015 17:56:41 +0000 Subject: [Cobo] FW: NEW SURVEY URL: Higher Education Employee Payroll Banking Data Storage In-Reply-To: <17481725.217@info.omes.ok.gov> References: <17481725.217@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAD0C47@Drake.osrhe.edu> Please find the updated URL in the message below. Thank you. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Tuesday, June 09, 2015 12:54 PM To: Mauck, Sheri Subject: NEW SURVEY URL: Higher Education Employee Payroll Banking Data Storage Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 09 Jun 2015 1255 HRS An issue with the previous survey was reported. A fix has been applied, but the URL has changed. If you have not yet completed the survey, please disregard the previous notification and use the link below to complete the survey. Higher Education Employee Payroll Banking Data Storage OMES and OST are continuously working to prepare all of the applicable systems to directly receive and process payroll files for higher education institutions. It will be helpful in the preparation to know which institutions plan to use the Office of the State Treasurer's system for storage of employee banking data as opposed to housing this information in an internal system to the higher education institution. To take the survey, click here. Please complete the survey by June 22, 2015. Thank you for your input. If you have any issues, please contact Diedra O'Neil at (405) 522-4256 or diedra.oneil at treasurer.ok.gov. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Jun 9 17:49:54 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 9 Jun 2015 22:49:54 +0000 Subject: [Cobo] FW: - Budget and Tuition and Mandatory Fee Request Presentation Guidelines - Wednesday, June 24 Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAD2259@Drake.osrhe.edu> Please see the memo below with information regarding the preparation and presentations to our Regents on tuition and fee request for FY2016. From: Johnson, Dr. Glen Sent: Tuesday, June 09, 2015 5:43 PM To: Presidents Cc: Regents Subject: CORRECTION - Budget and Tuition and Mandatory Fee Request Presentation Guidelines - Wednesday, June 24 OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION Memo To: Presidents Cc: State Regents From: Chancellor Glen D. Johnson Date: Tuesday, June 09, 2015 Subject: CORRECTION - Budget and Tuition and Mandatory Fee Request Presentation Guidelines - Wednesday, June 24 In preparation for your Budget and Tuition and Mandatory Fee Request presentations to the State Regents on Wednesday, June 24, we would ask that you include the following information: * A brief summary of how your institution has absorbed the 3.5 percent budget cut for FY16, specifically with regard to the negative impact on faculty, staff, courses, etc. Please send the details of this summary to Amanda Paliotta at apaliotta at osrhe.edu by Friday, June 19. * Information breaking down your institution's Tuition and Mandatory Fee Request by both percentage increase and by the actual dollar amount increase to students per credit hour. Amanda Paliotta has previously communicated this request to your business officers. * Responses to the following questions posed by our State Regents: * What is the percentage of students at your institution who graduate with student loan debt? * What is the average student loan debt for students at your institution upon graduation? * What is the percentage of students at your institution who are first-generation college students (the first in their family to attend college)? I have attached the schedule for the Budget and Tuition and Mandatory Fee Request presentations on Wednesday, June 24. If you have a conflict and need to revise your scheduled presentation time, please contact Kylie Smith at ksmith at osrhe.edu. If you have any questions about your institution's Budget and Tuition and Mandatory Fee Request presentation, please contact Amanda Paliotta at apaliotta at osrhe.edu or (405) 225-9126. Thanks. Glen Glen D. Johnson Chancellor Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, Oklahoma 73104 405.225.9122 gjohnson at osrhe.edu [OK_RegentHigh_transparent][oklahoma-works-logo-vertical-cmyk] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2706 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 4250 bytes Desc: image004.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2015-06-09 Tuition Presentation Schedule.pdf Type: application/pdf Size: 15821 bytes Desc: 2015-06-09 Tuition Presentation Schedule.pdf URL: From smauck at osrhe.edu Wed Jun 10 10:20:00 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 10 Jun 2015 15:20:00 +0000 Subject: [Cobo] FW: Hyperion Planning and Budgeting System Planned Outage In-Reply-To: <17482501.979@info.omes.ok.gov> References: <17482501.979@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAD389A@Drake.osrhe.edu> As the system is down and many of you are continuing to try and enter your capital projects, the deadline from today obviously won't be met. As soon as we know the system is back on line, I'll let you know that you may continue your entry. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, June 10, 2015 10:10 AM To: Mauck, Sheri Subject: Hyperion Planning and Budgeting System Planned Outage Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 10 June 2015 1000 HRS The Hyperion planning and budgeting system will be down from 12:00 PM - 1:00 PM on Wednesday, June 10th for maintenance. Please be logged out of the system by that time. Contact your OMES budget analyst if you have any questions. Respectfully, OMES Service Desk ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Jun 10 13:45:32 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 10 Jun 2015 18:45:32 +0000 Subject: [Cobo] FW: Hyperion System Open REady for Use Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAD3CC1@Drake.osrhe.edu> The Hyperion System appears to be open again for entry. Please continue to finish your capital entry and send the notifications upon completion. Thank you. From: Mauck, Sheri Sent: Wednesday, June 10, 2015 10:20 AM To: Council of Business Officers Subject: FW: Hyperion Planning and Budgeting System Planned Outage As the system is down and many of you are continuing to try and enter your capital projects, the deadline from today obviously won't be met. As soon as we know the system is back on line, I'll let you know that you may continue your entry. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, June 10, 2015 10:10 AM To: Mauck, Sheri Subject: Hyperion Planning and Budgeting System Planned Outage Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 10 June 2015 1000 HRS The Hyperion planning and budgeting system will be down from 12:00 PM - 1:00 PM on Wednesday, June 10th for maintenance. Please be logged out of the system by that time. Contact your OMES budget analyst if you have any questions. Respectfully, OMES Service Desk ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Fri Jun 12 14:44:25 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 12 Jun 2015 19:44:25 +0000 Subject: [Cobo] FW: Instructions for Higher Ed entry In-Reply-To: References: Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DADA1FE@Drake.osrhe.edu> Please find the attached tips on entry for your budget line items. Please share with your data entry folks. Thank you. From: Lia Tepker [mailto:Lia.Tepker at omes.ok.gov] Sent: Friday, June 12, 2015 2:30 PM To: Mauck, Sheri Subject: Instructions for Higher Ed entry Hi Sheri, Will you send these tips out again to the institutions? They are having a difficult time entering the data appropriately. The instructions either didn't get to the right people or they've been lost in their emails. Thank you, Lia Tepker, M.P.A. | Senior Budget Analyst p. 405-522-5743 | f. 405-521-3902 Budget & Policy Division | OMES omes.ok.gov [cid:image003.png at 01D0A51C.4FD4D540] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 15793 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Hyperion Line Item Things To Know Higher Ed.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 23175 bytes Desc: Hyperion Line Item Things To Know Higher Ed.docx URL: From smauck at osrhe.edu Tue Jun 16 14:28:39 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 16 Jun 2015 19:28:39 +0000 Subject: [Cobo] Hyperion - Higher Ed. Budget Entry - Tips and Instructions Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAE17EC@Drake.osrhe.edu> Lia Tepker, our budget analyst asked that this information be sent again to budget entry preparers. Please share with the appropriate people of you campus. She is getting many questions that have been addressed in these documents that have been sent out to the list serv by prior emails on February 17, 2015 and again on June 12, 2015. Please be reminded that you have the opportunity to go to a work session that are being manned by budget analysts to help you address any questions. These are very helpful and are recommended for this first year of implementation. Budget Work Program & Capital Outlay Work Session Schedule June 2 - 5; 9 a.m. - 4:30 p.m., Will Rogers Building, Room C-06 June 8, 10 & 11, 9 a.m. - 4:30 p.m., Will Rogers Building, Room C-06 June 15 - 19 - 9 a.m. - 4:30 p.m., Jim Thorpe Computer Lab June 22 - 26, 9 a.m. - 4:30 p.m., Will Rogers Building, Room C-06 June 29 - July 2, 9 a.m. - 4:30 p.m., Will Rogers Building, Room C-06 Registration Protocol: Contact your OMES Budget Analyst to register. Make sure you have an user ID/password for Hyperion- Form 301EPLAN - on this page: Business Application Services (CORE) Security Forms. Make sure to check the "Capital Improvement Plan (CIP) Planner", "Line Item (LI) Planner" and/or "Human Capital (HCP) Planner" boxes, as appropriate to ensure you get proper access to the system. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Hi Ed UPK training letter.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 16613 bytes Desc: Hi Ed UPK training letter.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OMESForm301EPLAN.DOC Type: application/msword Size: 97792 bytes Desc: OMESForm301EPLAN.DOC URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Hyperion Line Item Things To Know Higher Ed.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 23175 bytes Desc: Hyperion Line Item Things To Know Higher Ed.docx URL: From Lia.Tepker at omes.ok.gov Tue Jun 16 14:50:46 2015 From: Lia.Tepker at omes.ok.gov (Lia Tepker) Date: Tue, 16 Jun 2015 19:50:46 +0000 Subject: [Cobo] Hyperion - Higher Ed. Budget Entry - Tips and Instructions In-Reply-To: <9541CC96FE725944881EA71AEBEE19CF4DAE17EC@Drake.osrhe.edu> References: <9541CC96FE725944881EA71AEBEE19CF4DAE17EC@Drake.osrhe.edu> Message-ID: Please replace the previous Hyperion Line Item Things to Know attachment, with this document. We changed the first bullet on setting your preferences. You will want to select the Agency BWP version, rather than the Agency version. Thank you, Lia Tepker, M.P.A. ? p. 405-522-5743 [cid:image003.png at 01D0A843.D390ECF0] From: Mauck, Sheri [mailto:smauck at osrhe.edu] Sent: Tuesday, June 16, 2015 2:29 PM To: Council of Business Officers Cc: Lia Tepker Subject: Hyperion - Higher Ed. Budget Entry - Tips and Instructions Lia Tepker, our budget analyst asked that this information be sent again to budget entry preparers. Please share with the appropriate people of you campus. She is getting many questions that have been addressed in these documents that have been sent out to the list serv by prior emails on February 17, 2015 and again on June 12, 2015. Please be reminded that you have the opportunity to go to a work session that are being manned by budget analysts to help you address any questions. These are very helpful and are recommended for this first year of implementation. Budget Work Program & Capital Outlay Work Session Schedule June 2 ? 5; 9 a.m. ? 4:30 p.m., Will Rogers Building, Room C-06 June 8, 10 & 11, 9 a.m. ? 4:30 p.m., Will Rogers Building, Room C-06 June 15 ? 19 ? 9 a.m. ? 4:30 p.m., Jim Thorpe Computer Lab June 22 ? 26, 9 a.m. ? 4:30 p.m., Will Rogers Building, Room C-06 June 29 ? July 2, 9 a.m. ? 4:30 p.m., Will Rogers Building, Room C-06 Registration Protocol: Contact your OMES Budget Analyst to register. Make sure you have an user ID/password for Hyperion- Form 301EPLAN - on this page: Business Application Services (CORE) Security Forms. Make sure to check the ?Capital Improvement Plan (CIP) Planner?, ?Line Item (LI) Planner? and/or ?Human Capital (HCP) Planner? boxes, as appropriate to ensure you get proper access to the system. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 6626 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Hyperion Line Item Things To Know Higher Ed.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 23214 bytes Desc: Hyperion Line Item Things To Know Higher Ed.docx URL: From smauck at osrhe.edu Wed Jun 17 12:40:43 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 17 Jun 2015 17:40:43 +0000 Subject: [Cobo] FW: Hyperion - Higher Ed. Budget Entry - Tips and Instructions In-Reply-To: References: <9541CC96FE725944881EA71AEBEE19CF4DAE17EC@Drake.osrhe.edu> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAE3C03@Drake.osrhe.edu> Please find budget entry clarifications to OMES Things to Know from a fellow institution that has completed the process. From: Desai, Shima M. [mailto:shima.m.desai at occc.edu] Sent: Wednesday, June 17, 2015 12:08 PM To: Mauck, Sheri Cc: Churchill, David W. Subject: RE: Hyperion - Higher Ed. Budget Entry - Tips and Instructions Good afternoon Sheri, We did take advantage of the budget work sessions that are currently being offered, the session provided much needed clarification that we think might be helpful to other higher education institutions. 1. The "Things to Know" document listed the incorrect version in the original document, this was corrected in an e-mail sent yesterday at 2:52 p.m. We entered ours incorrectly based on the original document. We think it is important to note that if the figures were not entered on the BWP Agency version, the figures entered on the Agency version will need to be deleted and then re-entered on the BWP version. 2. The "Things to Know" document indicates that all higher education institutions must complete Task 5 - Plan Agency Revenue and Task 6 - Plan Agency Expenditures. According to the budget analyst at the budget work session, higher education institutions only have to complete Task 6 - Plan Agency Expenditures, sub task Plan Operational Expenses. We do not have to complete Task 5 or any other sub task. 3. The "Things to Know" document indicates that HIGHER EDUCATION (INPUT) must be selected in your POV as the Statewide Program, this is correct. However if you want to see the information that was entered last year, you must select NP000 instead of HIGHER EDUCATION (INPUT). 4. Below are some POV tips that will help people enter figures in the correct location: > Fund 290 POV - First drop down box, agency number_1100001 - Instruction. Second drop down box, No_Project. Third drop down box, agency number_NoOPR_NoPRDs. Fourth drop down box, agency number_29000 - Education & General. Fifth drop down box, HIGHER EDUCATION (INPUT). Sixth drop down box, No_CFDA. > Fund 430 POV - First drop down box, agency number_2100001 - Sponsored Programs. Second drop down box, No_Project. Third drop down box, agency number_NoOPR_NoPRDs. Fourth drop down box, agency number_43000 - Agency Relationship Fund. Fifth drop down box, HIGHER EDUCATION (INPUT). Sixth drop down box, No_CFDA. > Fund 700 POV - First drop down box, agency number_0100001 - Agency Special Account. Second drop down box, No_Project. Third drop down box, agency number_NoOPR_NoPRDs. Fourth drop down box, agency number_70000 - Agency Name ASA Fund. Fifth drop down box, HIGHER EDUCATION (INPUT). Sixth drop down box, No_CFDA. > Capital Budget POV - First drop down box, agency number_9000001 - Capital Improvements. Second drop down box, No_Project. Third drop down box, agency number_NoOPR_NoPRDs. Fourth drop down box, agency number_29500 - Capital Improvements Rev Fund. Fifth drop down box, HIGHER EDUCATION (INPUT). Sixth drop down box, No_CFDA. Please let me know if you have any questions. Thank you, Shima Desai Budget/Finance Analyst Oklahoma City Community College 405-682-1611 Ext. 7258 From: cobo-bounces at lists.onenet.net [mailto:cobo-bounces at lists.onenet.net] On Behalf Of Mauck, Sheri Sent: Tuesday, June 16, 2015 2:50 PM To: Council of Business Officers Cc: Lia Tepker (Lia.Tepker at omes.ok.gov) Subject: [Cobo] Hyperion - Higher Ed. Budget Entry - Tips and Instructions Lia Tepker, our budget analyst asked that this information be sent again to budget entry preparers. Please share with the appropriate people of you campus. She is getting many questions that have been addressed in these documents that have been sent out to the list serv by prior emails on February 17, 2015 and again on June 12, 2015. Please be reminded that you have the opportunity to go to a work session that are being manned by budget analysts to help you address any questions. These are very helpful and are recommended for this first year of implementation. Budget Work Program & Capital Outlay Work Session Schedule June 2 - 5; 9 a.m. - 4:30 p.m., Will Rogers Building, Room C-06 June 8, 10 & 11, 9 a.m. - 4:30 p.m., Will Rogers Building, Room C-06 June 15 - 19 - 9 a.m. - 4:30 p.m., Jim Thorpe Computer Lab June 22 - 26, 9 a.m. - 4:30 p.m., Will Rogers Building, Room C-06 June 29 - July 2, 9 a.m. - 4:30 p.m., Will Rogers Building, Room C-06 Registration Protocol: Contact your OMES Budget Analyst to register. Make sure you have an user ID/password for Hyperion- Form 301EPLAN - on this page: Business Application Services (CORE) Security Forms. Make sure to check the "Capital Improvement Plan (CIP) Planner", "Line Item (LI) Planner" and/or "Human Capital (HCP) Planner" boxes, as appropriate to ensure you get proper access to the system. -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Jun 18 10:39:11 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 18 Jun 2015 15:39:11 +0000 Subject: [Cobo] FW: Job Posting In-Reply-To: <00b101d0a9dc$6f8f5cb0$4eae1610$@ok.gov> References: <00b101d0a9dc$6f8f5cb0$4eae1610$@ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAE5615@Drake.osrhe.edu> Inquiries should be directed to the State Auditor's Office. Thank you. From: Janet Waswo [mailto:jwaswo at sai.ok.gov] Sent: Thursday, June 18, 2015 10:36 AM To: Mauck, Sheri Subject: Job Posting Hi Sheri - Would you please post this job opening for the State Auditor's Office? Thank you so much! Janet Waswo Office of the State Auditor & Inspector Accounting Division 405.521.2149 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Staff Auditor Performance 6-18-15 .docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 17918 bytes Desc: Staff Auditor Performance 6-18-15 .docx URL: From smauck at osrhe.edu Tue Jun 23 10:20:24 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 23 Jun 2015 15:20:24 +0000 Subject: [Cobo] Hyperion Submitting the budget Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DAFC8BC@Drake.osrhe.edu> Your budget submission is not complete until you submit to the review level. Please find the instructions provided in the attachment. I am unable to review until this step is completed. Thank you. From: Lia Tepker [mailto:Lia.Tepker at omes.ok.gov] Sent: Tuesday, June 23, 2015 9:49 AM To: Mauck, Sheri Subject: Submitting the budget Lia Tepker, M.P.A. | Senior Budget Analyst p. 405-522-5743 | f. 405-521-3902 Budget & Policy Division | OMES omes.ok.gov [cid:image003.png at 01D0AD99.B4D14700] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 21599 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Submission Instructions Line Item and HCP only.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 217808 bytes Desc: Submission Instructions Line Item and HCP only.docx URL: From smauck at osrhe.edu Fri Jun 26 11:48:51 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 26 Jun 2015 16:48:51 +0000 Subject: [Cobo] ACA Payroll Conversion Q&A Sessions - July 8th 2 -4 Call in Conference Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DB0C094@Drake.osrhe.edu> We have received the following data for a call-in question and answer session to review the topics as listed regarding the ACA Payroll Conversion Process. OMES would like to have these session going forward over the next several months on a routine basis to insure that you are getting all your questions answered. Please share with appropriate individuals on your campus and ask them to participate. Thank you. From: Ayana Wilkins [mailto:Ayana.Wilkins at omes.ok.gov] Details on the Q&A session: 1. 1st Session(July 8th 2-4pm) a. Overview of new process for submitting payrolls: i. PFT file ii. 500 Misc file iii. Documents required b. Overview of new responsibilities for institutions: i. Tax payments ii. Payroll reporting iii. 1099 reporting iv. Retirement payments/reports c. Review of general information distributed: i. Retirement system contacts ii. Employees on Agency Payroll Report for OST iii. Open Books info - (file layout to be distributed soon) 2. Call-In #: 405-521-4496 Code #: 591799 3. We will send out a blast email to subscription topic on 6/29/2015 with session topics and contact information for proposed questions . Ayana Wilkins | Financial Project Lead p. 405-521-4625 | c. 405-595-6425 Information Services Division | OMES omes.ok.gov [cid:image003.png at 01D03F0C.F374F430] Sign up to receive email or wireless updates from OMES. The contents of this electronic message, including attachments, are transmitted by the Information Services Division, a division of the Office of Management and Enterprise Services, an Oklahoma government agency, according to the Uniform Electronic Transactions Act, 12A O.S. 15-101 et seq. This message is intended for use by the named addressee only and may contain information that is confidential or private according to state or federal laws. If you have received this electronic message in error, please notify the sender by a reply to sender only message, delete it completely from your computer and maintain confidentiality of the message. Any unauthorized disclosure, distribution, or use of the contents of this message is prohibited and subjects the user to penalty of law. From: Mauck, Sheri [mailto:smauck at osrhe.edu] Sent: Tuesday, June 16, 2015 9:12 AM To: Ayana Wilkins Cc: Lynne Bajema; Lisa Raihl; Alan Binegar; Paliotta, Amanda Subject: RE: Q&A Sessions I think this will be fine. We are not in a position to host every other Tuesday, but I'm sure could perhaps facilitate some. It appears that June 30th is not available for us to host the first but could possibly work out some dates going forward. From: Ayana Wilkins [mailto:Ayana.Wilkins at omes.ok.gov] Sent: Thursday, June 11, 2015 12:50 PM To: Mauck, Sheri Cc: Lynne Bajema; Lisa Raihl; Alan Binegar Subject: Q&A Sessions Good Afternoon Sherri, During our team meeting yesterday, it was suggested that we have Q&A sessions with all the institutions. We have received several calls in regards to this project. We would like to set up a call-in conference on every other Tuesday starting June 30th from 2 - 4 ( the conference will be open until 5 just in case we go over). We will cover specific topics related to information that has been distributed along with general overviews of items institutions will be responsible for and contact/training information that we have available. We would send you the information for the conference date and topic so that you can distribute through your listserv and we would also send out through our new notification subscription. We believe this will be valuable in the transition and wanted to know if you had any thoughts or if Regents wanted to host the conferences instead. Please let us know if you'd like us to proceed or if you have another suggestion. We appreciate your assistance. Thanks, Ayana Wilkins | Financial Project Lead p. 405-521-4625 | c. 405-595-6425 Information Services Division | OMES omes.ok.gov [cid:image003.png at 01D03F0C.F374F430] Sign up to receive email or wireless updates from OMES. The contents of this electronic message, including attachments, are transmitted by the Information Services Division, a division of the Office of Management and Enterprise Services, an Oklahoma government agency, according to the Uniform Electronic Transactions Act, 12A O.S. 15-101 et seq. This message is intended for use by the named addressee only and may contain information that is confidential or private according to state or federal laws. If you have received this electronic message in error, please notify the sender by a reply to sender only message, delete it completely from your computer and maintain confidentiality of the message. Any unauthorized disclosure, distribution, or use of the contents of this message is prohibited and subjects the user to penalty of law. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 15793 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 34612 bytes Desc: image003.png URL: From smauck at osrhe.edu Mon Jun 29 12:41:50 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 29 Jun 2015 17:41:50 +0000 Subject: [Cobo] FW: Question and Answer Sessions for Higher Education Institutions In-Reply-To: <17496396.249@info.omes.ok.gov> References: <17496396.249@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DB10463@Drake.osrhe.edu> Call in Conference on the ACA Conversion process. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, June 29, 2015 11:05 AM To: Mauck, Sheri Subject: Question and Answer Sessions for Higher Education Institutions Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 29 Jun 2015 1105 HRS Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in to participate in these sessions. The first session will be a high level overview covering the topics listed below. Please submit questions prior to the session to Ayana Wilkins at Ayana.Wilkins at omes.ok.gov, no later than 5:00 pm on Monday, July 6, 2015. Subsequent sessions will cover topics in more detail. Information on those sessions will be distributed at a later date. Higher Education Payroll Processing & Reporting Overview WHEN: Wednesday, July 8, 2015, 2:00-4:00 pm CALL-IN NUMBER: (405) 521-4496, PIN 591799 Q & A Session Topics 1. Overview of new process for submitting payrolls: * PFT file * 500 Misc file * Documents required 2. Overview of new responsibilities for institutions: * Tax payments * Payroll reporting * 1099 reporting * Retirement payments/reports 3. Review of general information distributed: * Retirement system contacts * Employees on Agency Payroll Report for OST * Open Books info - (file layout to be distributed soon ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: