From smauck at osrhe.edu Mon Nov 2 17:15:15 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 2 Nov 2015 23:15:15 +0000 Subject: [Cobo] Fwd: powerpoint for tomorrow higher ed training In-Reply-To: References:

, Message-ID: <2D66F21C-FF0D-4E94-ACCA-ACA917CBC03D@fax.internal> See power point for training tomorrow morning attached. Begin forwarded message: From: Patricia Garcia > Date: November 2, 2015 at 5:09:18 PM CST To: Jennie Pratt >, Ayana Wilkins >, Deidre Brown >, "Mauck, Sheri" > Cc: Lisa Raihl >, Deidre Brown > Subject: RE: powerpoint for tomorrow higher ed training Here is the latest version. Thank you for your patience. Patricia Garcia, CPA, CGFM Statewide Accounts Payable Manager Office of Management and Enterprise Services patricia.garcia at omes.ok.gov (405)522-6855 Phone (405)521-3383 Fax -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 15776 bytes Desc: image001.png URL: -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 15793 bytes Desc: image002.png URL: -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 15776 bytes Desc: image001.png URL: -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 15793 bytes Desc: image002.png URL: -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 20151103 Higher Ed Training ver 3.pptx Type: application/vnd.openxmlformats-officedocument.presentationml.presentation Size: 2837710 bytes Desc: 20151103 Higher Ed Training ver 3.pptx URL: -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Nov 2 17:37:45 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 2 Nov 2015 23:37:45 +0000 Subject: [Cobo] Fwd: powerpoint for tomorrow higher ed training In-Reply-To: References:

, Message-ID: Trying again to send the power point for tomorrow's training. Sent from my iPad Begin forwarded message: -------------- next part -------------- A non-text attachment was scrubbed... Name: 20151103 Higher Ed Training ver 3.pptx Type: application/vnd.openxmlformats-officedocument.presentationml.presentation Size: 2837710 bytes Desc: 20151103 Higher Ed Training ver 3.pptx URL: -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Nov 3 08:40:52 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 3 Nov 2015 14:40:52 +0000 Subject: [Cobo] Fwd: Training for Higher Education Institutions In-Reply-To: <17589731.255@info.omes.ok.gov> References: <17589731.255@info.omes.ok.gov> Message-ID: <33A34265-DA89-4F5F-9984-56675D1B5C8C@fax.internal> Begin forwarded message: From: Office of Management and Enterprise Services > Date: November 3, 2015 at 8:21:38 AM CST To: > Subject: Training for Higher Education Institutions Reply-To: > Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 03 Nov 2015 0820 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". Attached is the PowerPoint presentation for today's training session for Higher Education Institutions. * 20151103 Higher Ed Training ver 3.pptx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services ? 2300 N. Lincoln Blvd. Room 122 ? Oklahoma City, OK 73105 ? (405) 521-2141 [Powered by GovDelivery] From smauck at osrhe.edu Tue Nov 3 10:32:38 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 3 Nov 2015 16:32:38 +0000 Subject: [Cobo] FW: Q & A Sessions for Higher Education Institutions - Recent Webinars Now Available In-Reply-To: <17587273.255@info.omes.ok.gov> References: <17587273.255@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD11F38@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Friday, October 30, 2015 10:06 AM To: Mauck, Sheri Subject: Q & A Sessions for Higher Education Institutions - Recent Webinars Now Available Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 30 Oct 2015 1005 HRS The September 30th and October 14th Webinars and their associated PowerPoints and Scripts are now available for viewing. To view all information distributed so far, click HERE. Attached is the updated FAQ with information covered through the October 14th session. * FAQ's-Higher Ed Employer Processing Reporting thru Session #7.docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Nov 3 10:52:05 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 3 Nov 2015 16:52:05 +0000 Subject: [Cobo] FW: Deadlines for November Payrolls In-Reply-To: <17589955.910@info.omes.ok.gov> References: <17589955.910@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD122E4@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Tuesday, November 03, 2015 10:41 AM To: Mauck, Sheri Subject: Deadlines for November Payrolls [Bookmark and Share]| Subscribe Deadlines for November Payrolls In planning your work for November, it is important to remember that Veterans Day is Wednesday, Nov. 11. Thanksgiving is recognized on Thursday, Nov. 26, and Friday, Nov. 27 is also a state holiday. November biweekly payroll for state agencies ("B" or "C" biweekly schedules) will be paid on Friday Nov. 13 and Wednesday Nov. 25. November monthly payrolls will be paid on the last working day of the month, Monday, Nov. 30. With these dates in mind, agency staff should plan their work accordingly for the deadlines: SUPPLEMENTAL: PeopleSoft supplemental payrolls will be set to pay on Thursday Nov. 12. Agencies should have these payrolls processed and paperwork forwarded to OMES by Wed., Nov. 4. BIWEEKLY: "B" and "C" biweekly payrolls are scheduled to pay on Fri., Nov. 13. Agencies should have these payrolls processed and paperwork forwarded to OMES by Thurs., Nov. 5. The next biweekly for "B" and "C" biweekly schedule agencies will be Wed., Nov. 25. Agencies should have these payrolls processed and paperwork forwarded to OMES by Wed., Nov. 18. MONTHLY: Monthly payrolls will be set to pay on Mon., Nov. 30. Agencies should have these payrolls processed and paperwork forwarded to OMES by Thurs., Nov. 19. Having trouble viewing this email? View it as a Web page. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Nov 4 15:57:27 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 4 Nov 2015 21:57:27 +0000 Subject: [Cobo] FW: Q & A Session #9 for Higher Education Institutions - Project Update & Other Information In-Reply-To: <17591369.256@info.omes.ok.gov> References: <17591369.256@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD148EB@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, November 04, 2015 2:45 PM To: Mauck, Sheri Subject: Q & A Session #9 for Higher Education Institutions - Project Update & Other Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 04 Nov 2015 1440 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". WE WILL BEGIN AT 2:30 PM INSTEAD OF 3 PM. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Tuesday, November 10, 2015 from 2:30-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. The PowerPoint presentation will be sent in a separate notification prior to the session. Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 5:00 pm on Monday, November 9, 2015. Q & A Session Topics * Project Update * Important Dates * Federal Tax Payments - General Requirements * Remote Print Testing * Open Forum - Testing Progress ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Nov 10 09:05:39 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 10 Nov 2015 15:05:39 +0000 Subject: [Cobo] FW: UPDATE - Q & A Session #9 for Higher Education Institutions In-Reply-To: <17594912.253@info.omes.ok.gov> References: <17594912.253@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD1AE8C@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Tuesday, November 10, 2015 8:52 AM To: Mauck, Sheri Subject: UPDATE - Q & A Session #9 for Higher Education Institutions Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 11 Nov 2015 0830 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". UPDATE: The PowerPoint presentation is attached. WE WILL BEGIN AT 2:30 PM INSTEAD OF 3 PM. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Tuesday, November 10, 2015 from 2:30-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. Q & A Session Topics * Project Update * Important Dates * Federal Tax Payments - General Requirements * Remote Print Testing * Open Forum - Testing Progress * PowerPoint #9 November 10, 2015 - Project Update.pptx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From jbellingar at osrhe.edu Fri Nov 13 08:24:37 2015 From: jbellingar at osrhe.edu (Bellingar, Jared) Date: Fri, 13 Nov 2015 14:24:37 +0000 Subject: [Cobo] FY17 Academic Services Fees Request Forms and Timeline Message-ID: Good Morning Business Officers, I am following up to provide a preliminary tuition and fee timeline for FY17 (attached). Also, please note the upcoming deadlines and let me know if you have any questions. 11/16/2015 - Deadline for Submission of Professional Program Peer Data for FY17 - Professional Programs Only 01/29/2016 - Deadline for Submission of FY17 Requests for Changes to Academic Services Fees Best Regards, Jared Bellingar Fiscal Analyst Oklahoma State Regents for Higher Education P: 405.225.9139 jbellingar at osrhe.edu From: Bellingar, Jared Sent: Monday, October 19, 2015 10:26 AM To: Council of Business Officers Subject: FY17 Academic Services Fees Request Forms Good Morning, Attached are forms for requesting changes to FY17 academic services fees. The deadline for submitting the forms is Friday, January 29, 2016. A request for change to academic and services fee form must be submitted for each fee change, including creation of a new fee, increase or decrease of an existing fee amount, and deletion of a current fee. Please submit all fees change forms in one spreadsheet under different tabs for each institution, campus, or special program. There are five categories in academic services fee changes forms (see tabs on attached file) as listed below, please utilize appropriate category of fee change form when submitting a request. * Special Instruction Fees * Facility-Equip Utilization Fees * Testing-Clinical Service Fees * Classroom-Lab Supply Fees * Other Special Fees Please complete all applicable columns before submitting the forms: * Be specific about the name of fee, course prefix, and course numbers; * Accurate amounts on current fee, proposed fee, and the change; * Fee to be assessed by per credit hour, per course, per semester, annually, or other basis; * Fee to be assessed to lower division, upper division, graduate level, or professional programs; * Indicate if the change is for a new fee; * The date the fee was last changed and the date approved by local governing board; * Comments, description, and any supporting documents for the fee changes; and * The amounts of projected new revenue for FY16, estimated revenue for FY15, and total projected revenue for FY16. When there is a new course name/new course number, even when the fee amount remains unchanged, both a new fee request with new course name/number and a deletion of fee request with current course name/number (current fee amount to proposed amount of zero) are required. Please contact me if you have any questions and submit competed request forms to jbellingar at osrhe.edu by January 29, 2016. I look forward to working with you. Best Regards, Jared Bellingar Fiscal Analyst Oklahoma State Regents for Higher Education P: 405.225.9139 jbellingar at osrhe.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Timeline - Preliminary FY17.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 14055 bytes Desc: Timeline - Preliminary FY17.xlsx URL: From smauck at osrhe.edu Mon Nov 16 10:31:31 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 16 Nov 2015 16:31:31 +0000 Subject: [Cobo] FW: Higher Education Employer Processing and Reporting - Order of Warrants in the Paybase Print File In-Reply-To: <17598358.258@info.omes.ok.gov> References: <17598358.258@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD23999@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, November 16, 2015 10:19 AM To: Mauck, Sheri Subject: Higher Education Employer Processing and Reporting - Order of Warrants in the Paybase Print File Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 16 Nov 2015 1010 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". Order of Warrants in the Paybase Print File A question arose in the November 10th Q & A session regarding the order of warrants in the Paybase Print File. Warrants are sorted in the following order: 1. Account Number 2. Claim Number 3. Warrant Number If you have additional questions, contact Diedra O'Neil at diedra.oneil at treasurer.ok.gov. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Nov 18 12:02:47 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 18 Nov 2015 18:02:47 +0000 Subject: [Cobo] FW: Higher Education Employer Processing and Reporting - SECURITY FORMS NOW DUE! In-Reply-To: <16942760.253@info.omes.ok.gov> References: <16942760.253@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD28F2A@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, November 18, 2015 11:59 AM To: Mauck, Sheri Subject: Higher Education Employer Processing and Reporting - SECURITY FORMS NOW DUE! Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 18 Nov 2015 1010 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". REMINDER: 301 Forms were due November 16, 2015. However, it appears that not all forms have been submitted since we are still receiving forms. Please insure that all 301 forms are submitted ASAP. You are required to submit a 301 form for access to the PeopleSoft Financials Production System at Go-Live on December 10, 2015. Individuals that have not submitted forms will not be able to load payroll files in the production system until the forms are received and training is validated. Those who attended training on November 3, 2015 and users who have uploaded PFT and 500 MISC files during User Acceptance Training will receive access to the production system only after the 301 form has been processed. Users that did not attend training or test during User Acceptance Testing will be required to take internal (in-house) training from existing users prior to receiving production access. Validation from your Security Representative that internal training was completed will be required. if a 301 form is received from users that need internal training, your Security Representative will be contacted. The ACES and Participant Maintenance OST security forms for access to the OST system were also due November 16, 2015. If you haven't submitted these forms, please do so ASAP. If the forms are not submitted, access to the OST system will not be granted. Access to the OST system will be provisioned at Go-Live on December 10, 2015. Send the 301 Form electronically to Ayana Wilkins at ayana.wilkins at omes.ok.gov AND mail the original 301 form to: Office of Management and Enterprise Services 3115 N. Lincoln Boulevard Oklahoma City, OK 73105 ATTN: SECURITY Send the ACES and Participant Maintenance OST Forms to Diedra O'Neil at diedra.oneil at treasurer.ok.gov. As promised, attached is the testing checklist that was discussed during the October 28, 2015 webinar session. If you have any questions, contact Ayana Wilkins at ayana.wilkins at omes.ok.gov. * Testing Checklist - Higher Ed.xlsx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Nov 18 12:03:04 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 18 Nov 2015 18:03:04 +0000 Subject: [Cobo] FW: Q & A Session #10 for Higher Education Institutions - Project Update & Other Information In-Reply-To: <16942761.257@info.omes.ok.gov> References: <16942761.257@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD28F38@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, November 18, 2015 12:01 PM To: Mauck, Sheri Subject: Q & A Session #10 for Higher Education Institutions - Project Update & Other Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 18 Nov 2015 1440 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Monday, November 23, 2015 from 2:00-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. The PowerPoint presentation will be sent in a separate notification prior to the session. Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 5:00 pm on Friday, November 20, 2015. Q & A Session Topics * Project Update * Important Dates * User Acceptance Testing * Security Forms * Open Forum ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Nov 18 14:01:29 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 18 Nov 2015 20:01:29 +0000 Subject: [Cobo] FW: Disclosure info for Institutional Bond Issuances Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD29336@Drake.osrhe.edu> Please take a moment to review the attached memo from the State Bond Advisor on your institution's responsibilities for continuing disclosures in relation to any outstanding revenue bonds. The Master Lease program is managed by ODFA, and although institutions participating in the Master Lease program aren't required to file your disclosures directly in the EMMA system, you may indeed have some data that should be disclosed to ODFA. Please see the note on the attached document as it relates to the Master Lease Program. Make this matter a part of your annual procedures to ensure compliance. If you have questions or concerns, feel free to contact the State Bond Advisor. From: James Joseph [mailto:jjoseph at oksba.org] Sent: Wednesday, November 18, 2015 1:48 PM To: Mauck, Sheri Cc: Jordan Perdue Subject: Disclosure info Sheri - Attached is a brief reminder of continuing disclosure responsibilities of the campuses. There aren't too many revenue bonds left, but they still have some reporting requirements within the Master Lease Program. Let me know if you have any questions. Jim James C. Joseph Oklahoma State Bond Advisor 405-602-3100 jjoseph at oksba.org -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Continuing Disclosure Reminder for HE_11-2015.pdf Type: application/pdf Size: 224645 bytes Desc: Continuing Disclosure Reminder for HE_11-2015.pdf URL: From smauck at osrhe.edu Mon Nov 23 10:19:21 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 23 Nov 2015 16:19:21 +0000 Subject: [Cobo] FW: Q & A Session #10 for Higher Education Institutions - UPDATE: Project Update & Other Information In-Reply-To: <16946993.256@info.omes.ok.gov> References: <16946993.256@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD3BC01@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, November 23, 2015 10:06 AM To: Mauck, Sheri Subject: Q & A Session #10 for Higher Education Institutions - UPDATE: Project Update & Other Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 23 Nov 2015 0920 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". UPDATE: Attached is the PowerPoint for today's session. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Monday, November 23, 2015 from 2:00-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. Q & A Session Topics * Project Update * Important Dates * User Acceptance Testing * Security Forms * Open Forum * PowerPoint #10 November 23, 2015 - Project Update, UAT, Security.pptx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Nov 24 16:27:02 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 24 Nov 2015 22:27:02 +0000 Subject: [Cobo] FW: Higher Education Employer Processing and Reporting - Federal Tax Payment Information In-Reply-To: <16948775.285@info.omes.ok.gov> References: <16948775.285@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD43C60@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Tuesday, November 24, 2015 4:11 PM To: Mauck, Sheri Subject: Higher Education Employer Processing and Reporting - Federal Tax Payment Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 24 Nov 2015 1610 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". Federal Tax Payment Processing Email Address and Required Information The email address, accounting at omes.ok.gov is to be used for reporting journal entries recording federal tax payments in PeopleSoft Financials after Go-Live, December 10, 2015, for payrolls effective AFTER December 31, 2015. The email should include the following information: Subject: 12/20/2015 (date when entered) Federal Tax Payment JE Body: 1. Agency # 2. Contacts Information 3. Journal ID 4. Screen shot of ACES system where federal tax payments were entered Please reference the attached screen shot to see an example of how the email should look. Feel free to send a test email and a response will be sent back verifying receipt. Please enter "Test" in the subject line. Please refer back to the the November 3rd training. See link below for the training PowerPoint and recording. http://www.ok.gov/cio/Customer_Portal/Business_Application_Services_Essentials/Financials/Financials_News.html * Example Federal Tax Payment Email.docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Nov 25 09:28:54 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 25 Nov 2015 15:28:54 +0000 Subject: [Cobo] FW: Higher Education Employer Processing and Reporting - Check Printing In-Reply-To: <16949381.257@info.omes.ok.gov> References: <16949381.257@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD44C88@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, November 25, 2015 9:24 AM To: Mauck, Sheri Subject: Higher Education Employer Processing and Reporting - Check Printing Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 5 Nov 2015 0915 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". Check Printing As previously communicated by the Office of the State Treasurer if you currently receive a Paybase file from OST and print your miscellaneous /AP warrants in house your payroll warrants will be included in the same print file. The check stock you use for AP warrants will also be used for your payroll warrants. All test files processed though the OST system before the end of UAT (11/25/2015) will generate a Paybase print file for remote print agencies. For security reasons OST will be modifying the data in the print file. Check amounts will be changed to $0.00. This will cause the words "VOID" and "NON-NEGOTIABLE" to be printed across the face of the check. The purpose behind this is to allow agencies to test the layout of the warrants, but to mitigate some of the risk associated with printing these test checks. Controls should also be implemented on the agency side to ensure these test checks are properly destroyed and not inadvertently distributed. Test files will be placed on the Paybase server on Monday, November 30. OST will make every effort to make files available by 2pm. This will allow agencies to print any production files before the test files are sent. If multiple 500 Misc files were submitted for testing agencies may have multiple test print files depending on the paytypes submitted in the 500 Misc test file. Agencies may opt to print the test checks on regular paper as opposed to check stock and/or to only print a portion of a test file. Please ensure this information is passed along to the individuals responsible for printing your AP warrants . ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Nov 30 10:09:44 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 30 Nov 2015 16:09:44 +0000 Subject: [Cobo] FW: Q & A Session #11 for Higher Education Institutions - Project Update & Other Information In-Reply-To: <16952214.253@info.omes.ok.gov> References: <16952214.253@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD4AACF@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, November 30, 2015 9:37 AM To: Mauck, Sheri Subject: Q & A Session #11 for Higher Education Institutions - Project Update & Other Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 30 Nov 2015 0915 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, December 2, 2015 from 2-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. The PowerPoint presentation will be sent in a separate notification prior to the session. Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 5:00 pm on Tuesday, December 1, 2015. Q & A Session Topics * Project Update * Open Forum ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: