From smauck at osrhe.edu Fri Oct 2 11:57:40 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 2 Oct 2015 16:57:40 +0000 Subject: [Cobo] Hyperion Budget Revision Guide Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCCA0AD@Drake.osrhe.edu> Please share with the appropriate budget preparers for your institution and contact me with any questions. Thanks. TO: Institutional Budget Entry Preparers Please see the attached instructions developed by OMES for entering budget revisions in the Hyperion System. Please use this guide and notes below to help your institution to enter the necessary budget allotment for the second half of FY2016 payroll processing as it relates to the new ACA Payroll Conversion. You should include in your lump sum allotment dollar figure, enough allotment to cover 100% of your personnel costs from all sources (290, 430 and "700"), including benefits and an allowance for any warrants that are returned and must be re-issued. Any re-issued warrants will be budget checked twice, so please consider when calculating your budget amount and add an allowance for this type of activity. Notes to use along with OMES Guide: NAMING CONVENTIONS ARE VERY IMPORTANT IN THE HYPERION SYSTEM. Page 3: Naming Convention: Your agency number _Revision 01 example: 60500_Revision01 There are very few institution that have submitted a revision prior to this one so would be the consecutive 02, 03, etc. should this be your institution. Rank: 1 Scenario: "Budget" Version: " Budget Amendment" Owner Entity: Your agency number example: 60500 Justification: "ACA Payroll Conversion" Click Finish Icon Page 6: Naming Convention: Your agency number_Rev_01 example: 60500_REV_01 Description: ACA Payroll Budget Owner Entity: Your agency number example: 60500 Click Finish Page 7: Decision Package: Your Agency Number_Revision_01 example: 60500_Revision_01 Budget Request: Your Agency Number_REV_01 example: 60500_REV_01 Scenario: "Budget" Version: " Budget Amendment" Owner Entity: "Your Agency Number" example: 60500 Year: FY16 Point of View for Data Entry: Department: Your Agency Number _8900001 example: 60500_8900001 Project No Project Product No Prods Class Funding: Your Agency Number_78900 example: 605000_78900 Statewide Program: Higher Education GO Page 8 -9: Use expenditure code 511130. No revenue code entry is required for Higher Education entities. ENTER YOUR LUMP SUM AMOUNT FOR THE PERIOD OF JANUARY 2016 - June 30, 2016 Payrolls and corresponding benefits from all source funds of 290,430 and "700" to be processing through the 78900 clearing AP fund. These budget revisions should be entered by the end of October to ensure that budgets can be established in a timely manner. Thanks. Upon completion of the budget submission process you will need to email Sheri Mauck, smauck at osrhe.edu, that you have entered and submitted your revision and include the attached Schedule F with the incremental change amounts only. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: 4 - Sch F -New for FY2016 HyperionEntry.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 23076 bytes Desc: 4 - Sch F -New for FY2016 HyperionEntry.xlsx URL: From smauck at osrhe.edu Mon Oct 5 13:11:14 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 5 Oct 2015 18:11:14 +0000 Subject: [Cobo] FW: Q & A Sessions for Higher Education Institutions - Secure File Transfer Naming Convention In-Reply-To: <17567613.257@info.omes.ok.gov> References: <17567613.257@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCD4FA0@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, October 05, 2015 1:11 PM To: Mauck, Sheri Subject: Q & A Sessions for Higher Education Institutions - Secure File Transfer Naming Convention Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 05 Oct 2015 1315 HRS Secure File Transfer Naming Protocol Attached are guidelines to follow for sending Higher Education payroll files for testing and for production. * Secure File Transfer Naming Conventions.docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Oct 5 13:12:42 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 5 Oct 2015 18:12:42 +0000 Subject: [Cobo] FW: Q & A Sessions for Higher Education Institutions - Script Highlights from Session 6 In-Reply-To: <17567617.257@info.omes.ok.gov> References: <17567617.257@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCD509E@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, October 05, 2015 1:12 PM To: Mauck, Sheri Subject: Q & A Sessions for Higher Education Institutions - Script Highlights from Session 6 Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 05 Oct 2015 1315 HRS Script Highlights Attached is the script from the Q & A session held on September 30, 2015. * Session #6 Script Highlights - ACA (9-30-15).docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Oct 6 13:48:21 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 6 Oct 2015 18:48:21 +0000 Subject: [Cobo] FW: Survey: Higher Education Combined Survey for 2015 ACA Reporting and Child Support Information In-Reply-To: <17568605.248@info.omes.ok.gov> References: <17568605.248@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCD7C92@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Tuesday, October 06, 2015 1:48 PM To: Mauck, Sheri Subject: Survey: Higher Education Combined Survey for 2015 ACA Reporting and Child Support Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 06 Oct 2015 1340 HRS Combined Survey for 2015 ACA Reporting and Child Support Information 2015 Affordable Care Act (ACA) Reporting For calendar year 2015, higher education is under the employer umbrella of the State of Oklahoma and as such, ACA reporting will be completed as one employer. Some institutions may be contracting out the form printing and/or the IRS file creation; some may be planning to complete these tasks themselves, while others may not have resources to complete one or both tasks. We would like to determine, in advance of the printing and filing season, the path each institution will be taking to meet ACA reporting requirements and identify those we will be providing print or file creation services for. This will help us to plan our year end processing. NOTE: If OMES will be printing the forms and/or creating the file information, we will require the data from the institution in order to do so. Oklahoma Child Support Services (OCSS) Survey When the separation occurs effective Jan. 1, 2016, each entity must submit initial new hire information on all employees as of 01/01/2016. After this initial file, new hire reporting will be required in accordance with the Oklahoma Employment Security Commission's procedures. When the initial new hire reporting is completing, this will trigger new child support and/or medical withholding orders to be issued in the institution's name and FEIN. Oklahoma Child Support Services has been made aware of this change and they have requested information be provided in advance of the separation. By providing this information, they can notify other states' child support agencies, and let them know of the coming change for any orders that may originate outside of Oklahoma. If both contacts and addresses are the same, please answer "same" in the medical support order fields. To take the survey, click HERE. Please complete both sections of the survey below no later than Oct. 14, 2015 so that we can compile the results to plan the 2015 ACA reporting and to provide information to Oklahoma Child Support Services. Your information on both topics is very much needed and all responses are greatly appreciated. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Oct 7 11:04:05 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 7 Oct 2015 16:04:05 +0000 Subject: [Cobo] FW: Updated PFT Processing Account Information In-Reply-To: <17569407.255@info.omes.ok.gov> References: <17569407.255@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCD9F67@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, October 07, 2015 11:02 AM To: Mauck, Sheri Subject: Updated PFT Processing Account Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 07 Oct 2015 1100 HRS NOTE: This bulletin contains an updated list of PFT Account Codes. Please disregard the previous list. PFT Processing Account Information Beginning with payrolls effective January 2016, the PFT will require detailed information to record the expenditures in the State's Financial system. In addition, new account codes have been set up for use by Higher Education in the PFT and for payments of withholdings. The following documents have been created to assist institutions with these changes: PFT effective CY16 for HE Process and Reports 20150520.xlsx: * This document details the PFT file layout. UPDATED: PFT Account Codes with Crosswalk - REV 10151005.xlsx: This document contains three tabs. * The tab 'Final New PFT Acct Codes' includes accounts to be used for the PFT and for payments. Please note the differences: PFT withholding/liability accounts begin with "485" while payment accounts begin with "585". Salary and employer expense accounts remain as currently published; common accounts used are included for reference. * The tab 'Common Account Codes Used' includes the common accounts descriptions. * NEW: The tab 'Crosswalk' shows what the new account codes are and what the prior account codes are. If you have any questions regarding the PFT layout or account codes, please contact Lucille Hicks at lucille.hicks at omes.ok.gov or (405) 522-1731. 485xxx accounts for SW Acctg Manual Appendix3.xlsx: * This document includes the 485xxx accounts that will be published in the Statewide Accounting Manual. 585xxx accounts for SW Acctg Manual Appendix4.xlsx: * This document includes the 585xxx accounts that will be published in the Statewide Accounting Manual. If you have any questions, please contact Lisa Raihl at lisa.raihl at omes.ok.gov or (405) 521-3258. * PFT effective CY16 for HE Process and Reports 20150520.xlsx * 585xxx accounts for SW Acctg Manual Appendix 4.xlsx * 485xxx accounts for SW Acctg Manual Appendix 3.xlsx * PFT Account Codes with Crosswalk - REV 20151005.xlsx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Oct 13 07:23:21 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 13 Oct 2015 12:23:21 +0000 Subject: [Cobo] Fwd: REMINDER: Higher Education Combined Survey for 2015 ACA Reporting and Child Support Information In-Reply-To: <17572966.256@info.omes.ok.gov> References: <17572966.256@info.omes.ok.gov> Message-ID: <4970A154-27E9-48D7-8C69-1376D4C23863@fax.internal> Sent from my iPad Begin forwarded message: From: Office of Management and Enterprise Services > Date: October 12, 2015 at 1:44:04 PM CDT To: > Subject: REMINDER: Higher Education Combined Survey for 2015 ACA Reporting and Child Support Information Reply-To: > Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 12 Oct 2015 1345 HRS This is a reminder that the combined survey for 2015 ACA Reporting and Child Support Information should be completed by Wednesday, October 14, 2015. NOTE: If the institution answers "No" for 'Is your institution self-insured?', please include the date "01/01/1901". The survey field requires a response. By entering "01/01/1901" with the "No" response, we will know to disregard the date. An example is attached. Sorry for any inconvenience or confusion. Combined Survey for 2015 ACA Reporting and Child Support Information 2015 Affordable Care Act (ACA) Reporting For calendar year 2015, higher education is under the employer umbrella of the State of Oklahoma and as such, ACA reporting will be completed as one employer. Some institutions may be contracting out the form printing and/or the IRS file creation; some may be planning to complete these tasks themselves, while others may not have resources to complete one or both tasks. We would like to determine, in advance of the printing and filing season, the path each institution will be taking to meet ACA reporting requirements and identify those we will be providing print or file creation services for. This will help us to plan our year end processing. NOTE: If OMES will be printing the forms and/or creating the file information, we will require the data from the institution in order to do so. Oklahoma Child Support Services (OCSS) Survey When the separation occurs effective Jan. 1, 2016, each entity must submit initial new hire information on all employees as of 01/01/2016. After this initial file, new hire reporting will be required in accordance with the Oklahoma Employment Security Commission?s procedures. When the initial new hire reporting is completing, this will trigger new child support and/or medical withholding orders to be issued in the institution?s name and FEIN. Oklahoma Child Support Services has been made aware of this change and they have requested information be provided in advance of the separation. By providing this information, they can notify other states' child support agencies, and let them know of the coming change for any orders that may originate outside of Oklahoma. If both contacts and addresses are the same, please answer "same" in the medical support order fields. To take the survey, click HERE. Please complete both sections of the survey below no later than Oct. 14, 2015 so that we can compile the results to plan the 2015 ACA reporting and to provide information to Oklahoma Child Support Services. Your information on both topics is very much needed and all responses are greatly appreciated. * Self-Insured Question Example.docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services ? 2300 N. Lincoln Blvd. Room 122 ? Oklahoma City, OK 73105 ? (405) 521-2141 [Powered by GovDelivery] From smauck at osrhe.edu Wed Oct 14 08:58:20 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 14 Oct 2015 13:58:20 +0000 Subject: [Cobo] FW: Q & A Session #7 for Higher Education Institutions - Project Update and Other Information In-Reply-To: <17571436.257@info.omes.ok.gov> References: <17571436.257@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCE43FC@Drake.osrhe.edu> Please note the time change to 3:00 pm for today's call in conference. Thanks. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Friday, October 09, 2015 10:17 AM To: Mauck, Sheri Subject: Q & A Session #7 for Higher Education Institutions - Project Update and Other Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 09 Oct 2015 1015 HRS NOTE: WE WILL BEGIN AT 3 PM INSTEAD OF 2 PM. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, October 14, 2015 from 3-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use NEW code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. This session will provide a project update and will cover the employee terminations process and security considerations. Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 12 noon on Tuesday, October 13, 2015. Q & A Session Topics * Project Update * Employee Terminations Process * Security * HCM roles * OpenBooks * Payroll data * Financials roles * AP * GL * OST roles * ACES * Banking system * After separation security maintenance ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Oct 14 13:49:45 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 14 Oct 2015 18:49:45 +0000 Subject: [Cobo] FW: PowerPoint for Q & A Session #7 for Higher Education Institutions - Project Update and Other Information In-Reply-To: <17574647.256@info.omes.ok.gov> References: <17574647.256@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCE5EB9@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, October 14, 2015 1:38 PM To: Mauck, Sheri Subject: PowerPoint for Q & A Session #7 for Higher Education Institutions - Project Update and Other Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 14 Oct 2015 1330 HRS Attched is the PowerPoint for this afternoon's session, starting at 3:00 pm. NOTE: WE WILL BEGIN AT 3 PM INSTEAD OF 2 PM. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, October 14, 2015 from 3-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use NEW code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. This session will provide a project update and will cover the employee terminations process and security considerations. Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 12 noon on Tuesday, October 13, 2015. Q & A Session Topics * Project Update * Employee Terminations Process * Security * HCM roles * OpenBooks * Payroll data * Financials roles * AP * GL * OST roles * ACES * Banking system * After separation security maintenance * Q&A PowerPoint October 14, 2015 - Project Update.pptx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Fri Oct 16 16:40:32 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 16 Oct 2015 21:40:32 +0000 Subject: [Cobo] FW: Higher Education Employer Processing and Reporting - Payroll File Processing Security Access In-Reply-To: <17577057.252@info.omes.ok.gov> References: <17577057.252@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCEC8AB@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Friday, October 16, 2015 4:40 PM To: Mauck, Sheri Subject: Higher Education Employer Processing and Reporting - Payroll File Processing Security Access Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 16 Oct 2015 1630 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". Security Form for Processing Payroll Files Additional access will be needed for processing 500 MISC and PFT files in the PeopleSoft Financials system. The attached security form, OMES - Form 301, must be submitted to request access. Under the section "Miscellaneous" in the lower right hand corner of the form, check the "Higher Ed Payroll Load" option. You must submit your form NO LATER than November 16, 2015. Please send your completed forms to Ayana Wilkins at ayana.wilkins at omes.ok.gov. * OMESForm301.doc ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From jbellingar at osrhe.edu Mon Oct 19 10:26:20 2015 From: jbellingar at osrhe.edu (Bellingar, Jared) Date: Mon, 19 Oct 2015 15:26:20 +0000 Subject: [Cobo] FY17 Academic Services Fees Request Forms Message-ID: Good Morning, Attached are forms for requesting changes to FY17 academic services fees. The deadline for submitting the forms is Friday, January 29, 2016. A request for change to academic and services fee form must be submitted for each fee change, including creation of a new fee, increase or decrease of an existing fee amount, and deletion of a current fee. Please submit all fees change forms in one spreadsheet under different tabs for each institution, campus, or special program. There are five categories in academic services fee changes forms (see tabs on attached file) as listed below, please utilize appropriate category of fee change form when submitting a request. * Special Instruction Fees * Facility-Equip Utilization Fees * Testing-Clinical Service Fees * Classroom-Lab Supply Fees * Other Special Fees Please complete all applicable columns before submitting the forms: * Be specific about the name of fee, course prefix, and course numbers; * Accurate amounts on current fee, proposed fee, and the change; * Fee to be assessed by per credit hour, per course, per semester, annually, or other basis; * Fee to be assessed to lower division, upper division, graduate level, or professional programs; * Indicate if the change is for a new fee; * The date the fee was last changed and the date approved by local governing board; * Comments, description, and any supporting documents for the fee changes; and * The amounts of projected new revenue for FY16, estimated revenue for FY15, and total projected revenue for FY16. When there is a new course name/new course number, even when the fee amount remains unchanged, both a new fee request with new course name/number and a deletion of fee request with current course name/number (current fee amount to proposed amount of zero) are required. Please contact me if you have any questions and submit competed request forms to jbellingar at osrhe.edu by January 29, 2016. I look forward to working with you. Best Regards, Jared Bellingar Fiscal Analyst Oklahoma State Regents for Higher Education P: 405.225.9139 jbellingar at osrhe.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AcaServFeeFormsFY17.xls Type: application/vnd.ms-excel Size: 82432 bytes Desc: AcaServFeeFormsFY17.xls URL: From smauck at osrhe.edu Mon Oct 19 11:39:23 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 19 Oct 2015 16:39:23 +0000 Subject: [Cobo] FW: Training for State of Oklahoma Institutions of Higher Education In-Reply-To: <17578076.252@info.omes.ok.gov> References: <17578076.252@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCEE367@Drake.osrhe.edu> Please return the video conference form to me smauck at osrhe.edu with your institutions data for video conferencing. Thank you. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, October 19, 2015 11:27 AM To: Mauck, Sheri Subject: Training for State of Oklahoma Institutions of Higher Education Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 19 Oct 2015 1125 HRS NOTE: This information is directed only to the State of Oklahoma Institutions of Higher Education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". OMES will be conducting a training session that will cover Journal Entry, Accounts Payable and Federal Tax Payments. THIS TRAINING IS ONLY FOR INSTITUTIONS OF HIGHER EDUCATION. Where: Oklahoma State Regents Office 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 When: Tuesday, November 3, 2015 from 8:30 am - noon If you are not able to attend in person, you may view the training via video conference. Please complete the attached Video Conference Form and return to Sheri Mauck at smauck at osrhe.edu. The form must be returned no later than NOON on Monday, November 2, 2015. * Video Conference Form 03Nov15.doc ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Oct 22 08:31:30 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 22 Oct 2015 13:31:30 +0000 Subject: [Cobo] FW: Q & A Sessions for Higher Education Institutions - Updated FAQ's Now Available In-Reply-To: <17580765.253@info.omes.ok.gov> References: <17580765.253@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCF196F@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Thursday, October 22, 2015 8:28 AM To: Mauck, Sheri Subject: Q & A Sessions for Higher Education Institutions - Updated FAQ's Now Available Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 22 Oct 2015 0830 HRS NOTE: This information is directed only to the State of Oklahoma Institutions of Higher Education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". Updated FAQ's Now Available The FAQ's have been updated to include information through the September 16th session. We are continuing to add information to the document and will send updates as they become available. This FAQ is only for the State of Oklahoma Institutions of Higher Education Payroll Processing and Reporting project. * FAQ's-Higher Ed Employer Processing Reporting thru Session #5.docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Oct 22 14:39:37 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 22 Oct 2015 19:39:37 +0000 Subject: [Cobo] FW: Hyperion Budget Revision Guide In-Reply-To: <9541CC96FE725944881EA71AEBEE19CF4DCCA0AD@Drake.osrhe.edu> References: <9541CC96FE725944881EA71AEBEE19CF4DCCA0AD@Drake.osrhe.edu> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCF27A6@Drake.osrhe.edu> REMINDER....please enter your needed budget revisions for the 78900 class fund. If you have questions or need help to walk through the process, please call. 225-9201. Thanks. From: Mauck, Sheri Sent: Friday, October 02, 2015 11:58 AM To: Council of Business Officers Subject: Hyperion Budget Revision Guide Please share with the appropriate budget preparers for your institution and contact me with any questions. Thanks. TO: Institutional Budget Entry Preparers Please see the attached instructions developed by OMES for entering budget revisions in the Hyperion System. Please use this guide and notes below to help your institution to enter the necessary budget allotment for the second half of FY2016 payroll processing as it relates to the new ACA Payroll Conversion. You should include in your lump sum allotment dollar figure, enough allotment to cover 100% of your personnel costs from all sources (290, 430 and "700"), including benefits and an allowance for any warrants that are returned and must be re-issued. Any re-issued warrants will be budget checked twice, so please consider when calculating your budget amount and add an allowance for this type of activity. Notes to use along with OMES Guide: NAMING CONVENTIONS ARE VERY IMPORTANT IN THE HYPERION SYSTEM. Page 3: Naming Convention: Your agency number _Revision 01 example: 60500_Revision01 There are very few institution that have submitted a revision prior to this one so would be the consecutive 02, 03, etc. should this be your institution. Rank: 1 Scenario: "Budget" Version: " Budget Amendment" Owner Entity: Your agency number example: 60500 Justification: "ACA Payroll Conversion" Click Finish Icon Page 6: Naming Convention: Your agency number_Rev_01 example: 60500_REV_01 Description: ACA Payroll Budget Owner Entity: Your agency number example: 60500 Click Finish Page 7: Decision Package: Your Agency Number_Revision_01 example: 60500_Revision_01 Budget Request: Your Agency Number_REV_01 example: 60500_REV_01 Scenario: "Budget" Version: " Budget Amendment" Owner Entity: "Your Agency Number" example: 60500 Year: FY16 Point of View for Data Entry: Department: Your Agency Number _8900001 example: 60500_8900001 Project No Project Product No Prods Class Funding: Your Agency Number_78900 example: 605000_78900 Statewide Program: Higher Education GO Page 8 -9: Use expenditure code 511130. No revenue code entry is required for Higher Education entities. ENTER YOUR LUMP SUM AMOUNT FOR THE PERIOD OF JANUARY 2016 - June 30, 2016 Payrolls and corresponding benefits from all source funds of 290,430 and "700" to be processing through the 78900 clearing AP fund. These budget revisions should be entered by the end of October to ensure that budgets can be established in a timely manner. Thanks. Upon completion of the budget submission process you will need to email Sheri Mauck, smauck at osrhe.edu, that you have entered and submitted your revision and include the attached Schedule F with the incremental change amounts only. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: 4 - Sch F -New for FY2016 HyperionEntry.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 23076 bytes Desc: 4 - Sch F -New for FY2016 HyperionEntry.xlsx URL: From smauck at osrhe.edu Mon Oct 26 11:22:26 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 26 Oct 2015 16:22:26 +0000 Subject: [Cobo] FW: Higher Education Employer Processing and Reporting - USER ACCEPTANCE TRAINING In-Reply-To: <17583465.256@info.omes.ok.gov> References: <17583465.256@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD01BA0@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, October 26, 2015 11:20 AM To: Mauck, Sheri Subject: Higher Education Employer Processing and Reporting - USER ACCEPTANCE TRAINING Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 26 Oct 2015 1110 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". USER ACCEPTANCE TESTING BEGINS TODAY for State of Oklahoma Institutions of Higher Education ONLY! User Aceeptance Training (UAT) for the Higher Education Payroll Processing and Reporting project will begin today. All users identified by institutions that will process payroll in the PeopleSoft Financials system will be contacted by phone with their User ID and password to access the test environment. Processing instructions are outlined in the attached documents: * Edit_Load_PFT_500_Mics_Files.docx - Provides instructions on how to load your payroll files. * Validate PFT Funding.docx - Provides instructions on how to run the report to validate PFT funding. Please click HERE to access the PeopleSoft testing system. This link will open in another browser window and you will get a warning. Please see the attached document Browser Warnings.docx for instructions on how to deal with the warnings in Internet Explorer and Firefox. Please contact: Lisa Raihl at (405) 521-3258 WHILE you are testing your PFT and 500 Misc Files if you experience any issues, errors, or have general questions. Patricia Garcia at (405) 522-6855 AFTER you have uploaded your PFT and 500 Misc File so that processing of the files can continue at OMES. Please scan and email the payroll claim document and validate PFT funding report to patricia.garcia at omes.ok.gov and monica.cox at omes.ok.gov. * Validate PFT Funding.docx * Browser Warnings.docx * Edit_Load_PFT_500_Misc_Files.docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Oct 26 15:28:22 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 26 Oct 2015 20:28:22 +0000 Subject: [Cobo] FW: IMPORTANT UPDATE: Higher Education Employer Processing and Reporting - USER ACCEPTANCE TESTING In-Reply-To: <17583752.254@info.omes.ok.gov> References: <17583752.254@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD03950@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, October 26, 2015 3:28 PM To: Mauck, Sheri Subject: IMPORTANT UPDATE: Higher Education Employer Processing and Reporting - USER ACCEPTANCE TESTING Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 26 Oct 2015 1525 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". UPDATE: The 'load 500 Misc and PFT file' process MUST BE RUN BEFORE running the 'validate PFT funding' process. If validate PFT funding process is run first, you will get a .pdf file stating "There are no PFT's to process". USER ACCEPTANCE TESTING BEGINS TODAY for State of Oklahoma Institutions of Higher Education ONLY! User Aceeptance Testing (UAT) for the Higher Education Payroll Processing and Reporting project will begin today. All users identified by institutions that will process payroll in the PeopleSoft Financials system will be contacted by phone with their User ID and password to access the test environment. Processing instructions are outlined in the attached documents: * Edit_Load_PFT_500_Mics_Files.docx - Provides instructions on how to load your payroll files. * Validate PFT Funding.docx - Provides instructions on how to run the report to validate PFT funding. Please click HERE to access the PeopleSoft testing system. This link will open in another browser window and you will get a warning. Please see the attached document Browser Warnings.docx for instructions on how to deal with the warnings in Internet Explorer and Firefox. Please contact: Lisa Raihl at (405) 521-3258 WHILE you are testing your PFT and 500 Misc Files if you experience any issues, errors, or have general questions. Patricia Garcia at (405) 522-6855 AFTER you have uploaded your PFT and 500 Misc File so that processing of the files can continue at OMES. Please scan and email the payroll claim document and validate PFT funding report to patricia.garcia at omes.ok.gov and monica.cox at omes.ok.gov. * Validate PFT Funding.docx * Browser Warnings.docx * Edit_Load_PFT_500_Misc_Files.docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Oct 27 08:48:21 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 27 Oct 2015 13:48:21 +0000 Subject: [Cobo] FW: Q & A Session #8 for Higher Education Institutions - Project Update & Other Information In-Reply-To: <17584112.255@info.omes.ok.gov> References: <17584112.255@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD054DB@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Tuesday, October 27, 2015 8:45 AM To: Mauck, Sheri Subject: Q & A Session #8 for Higher Education Institutions - Project Update & Other Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 27 Oct 2015 0835 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". WE WILL BEGIN AT 3 PM INSTEAD OF 2 PM. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, October 28, 2015 from 3-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. A project update will be given, and we will cover the Vendor File Interface, additional information for OpenBooks reporting and OTC Annual Employee Reporting. The PowerPoint presentation will be sent in a separate notification prior to the session. Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 5:00 pm on Tuesday, October 27, 2015. Q & A Session Topics * Project Update * Vendor File Interface * OpenBooks Reporting - Additional Information * Oklahoma Tax Commission Annual Employee Reporting ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Oct 28 10:17:10 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 28 Oct 2015 15:17:10 +0000 Subject: [Cobo] FW: Email from Oklahoma Tax Commission In-Reply-To: References: Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD092F9@Drake.osrhe.edu> Information and deadline (11/24) for OTC conversion to individual FEIN. From: Jerry Leonard [mailto:jleonard at tax.ok.gov] Sent: Wednesday, October 28, 2015 10:10 AM To: Mauck, Sheri Subject: Email from Oklahoma Tax Commission The Oklahoma Tax Commission (OTC) was recently made aware of a change requiring the higher education institutions to begin using their own Federal Employer Identification Number (FEIN). The OTC will be mailing out a packet to the institutions on October 30, 2015; included in the mailing will be a registration packet and a list of FAQ's. In order for the OTC to convert your account information and to reissue any permits/licenses/exemption permits by January 1, 2016 we ask that this information be returned to the OTC by November 24, 2015. Institutions should verify the contact person and mailing address the informational packet should be sent to. This can be done by emailing jleonard at tax.ok.gov If you have any questions, please feel free to contact me. My contact information is below. Jerry Leonard, Deputy Director Oklahoma Tax Commission Taxpayer Assistance Division Phone (405) 521-3242 Facsimile (405) 521-3826 Email jleonard at tax.ok.gov "The materials included in this transmission may contain privileged and confidential information from the files and records of the Oklahoma Tax Commission. If you are not the recipient named, be aware that unauthorized dissemination, disclosure, copying, or use of information obtained from the files of the Oklahoma Tax Commission is strictly prohibited and subject to both civil and criminal penalties under state and federal laws. If you have received this message in error, please notify the email sender and then delete the email. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the State of Oklahoma or the Oklahoma Tax Commission. Finally, while the agency makes reasonable attempts to block viruses and other malware, it is the recipient's responsibility to check this email and any attachments for the presence of viruses or malware. The agency accepts no liability for any damage caused by any virus or malware accidentally transmitted by this email." -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Oct 28 12:52:58 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 28 Oct 2015 17:52:58 +0000 Subject: [Cobo] FW: UPDATE: Q & A Session #8 for Higher Education Institutions - Project Update & Other Information In-Reply-To: <17585387.250@info.omes.ok.gov> References: <17585387.250@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DD09C1E@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, October 28, 2015 12:50 PM To: Mauck, Sheri Subject: UPDATE: Q & A Session #8 for Higher Education Institutions - Project Update & Other Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 28 Oct 2015 1300 HRS NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting". UPDATE - The following documents are attached: * PowerPoint Presentation * OTC State Employee File Layout * Example of the OTC Annual Employees File WE WILL BEGIN AT 3 PM INSTEAD OF 2 PM. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, October 28, 2015 from 3-5 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 200 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. A project update will be given, and we will cover the Vendor File Interface, additional information for OpenBooks reporting and OTC Annual Employee Reporting. The PowerPoint presentation will be sent in a separate notification prior to the session. Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 5:00 pm on Tuesday, October 27, 2015. Q & A Session Topics * Project Update * Vendor File Interface * OpenBooks Reporting - Additional Information * Oklahoma Tax Commission Annual Employee Reporting * PowerPoint #8 October 28, 2015 - Project Update and Other Information.pptx * OTC State Employee File Layout - 10-25-2015.xlsx * OTC Annual Employees File EXAMPLE 10252015.txt ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: