From smauck at osrhe.edu Wed Sep 2 11:03:31 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 2 Sep 2015 16:03:31 +0000 Subject: [Cobo] Tentative Agenda Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBCFB8A@Drake.osrhe.edu> Please find attached the tentative agenda for the 10 am, Council of Business Officers' meeting this Friday, September 4, 2015, in the Regents' Large Conference Room. We will conduct the Business Officers' meeting first, then will adjourn and move into the OMES ACA Payroll Conversion Video Conference. Please find the video connection request form attached for and/or your additional personnel to attend by video. The ACA portion will be recorded and posted on the OMES webinar link for future viewing for any that cannot attend or those who may want to review the discussion after the meeting. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AGE0915.doc Type: application/msword Size: 30720 bytes Desc: AGE0915.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: VideoConferenceForm.doc Type: application/msword Size: 43520 bytes Desc: VideoConferenceForm.doc URL: From smauck at osrhe.edu Wed Sep 2 11:34:16 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 2 Sep 2015 16:34:16 +0000 Subject: [Cobo] OTRS GASB 67/68 Data Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBCFD29@Drake.osrhe.edu> I have been notified by OTRS officials that each of your institutions GASB 67/68 data required or financial statement disclosure is now reported on their website. Also, the executive directors of each institution will received an email with your institutions information. Here is the link to the website: http://www.ok.gov/trs/ The information can be found on the home page. -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Sep 3 15:58:15 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 3 Sep 2015 20:58:15 +0000 Subject: [Cobo] FW: Master Lease Second Round Equipment/2015 In-Reply-To: <9541CC96FE725944881EA71AEBEE19CF4DB8F74E@Drake.osrhe.edu> References: <9541CC96FE725944881EA71AEBEE19CF4DB8F74E@Drake.osrhe.edu> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBD3646@Drake.osrhe.edu> Quick reminder of upcoming deadline for detailed survey request return. From: Mauck, Sheri Sent: Thursday, August 06, 2015 2:08 PM To: Council of Business Officers Cc: Andrews, Richard; 'dwhite at rose.edu'; Emig, Mitchell (mitchell.emig at okstate.edu) Subject: Master Lease Second Round Equipment/2015 Do any of you have projects to submit for the second round of the equipment Master Lease program? Please make arrangements for your board's approval as the next available meeting or at least prior to the October 22, 2015, State Regents' Meeting. Please return the attached completed detailed survey by September 4, 2015. The Bond Oversight applications will be due back to me by September 18, 2015. Please let me know if you have any questions. The tentative schedule for this round is as follows: Series 2015B Equipment Listing Due to State Regents September 4, 2015 Return detailed survey Bond Oversight Applications due September 18, 2015 Return BO-5, BO-7, Cash Flow worksheet and necessary attachments State Regents' Consideration October 22, 2015 Bond Oversight Meeting October 29, 2015 Vendors selected prices fixed November 1, 2015 Closing (Tentative) Late November 2015 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Form BO-5_March 2014.pdf Type: application/pdf Size: 91236 bytes Desc: Form BO-5_March 2014.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: detailsurvey.xls Type: application/vnd.ms-excel Size: 38912 bytes Desc: detailsurvey.xls URL: From smauck at osrhe.edu Fri Sep 4 08:23:07 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 4 Sep 2015 13:23:07 +0000 Subject: [Cobo] FW: PowerPoint for Regents session today In-Reply-To: <137D9C6B6D577F458B83EBCD8037425490FE9C51@EML-EXA01.agency.OK.local> References: <137D9C6B6D577F458B83EBCD8037425490FE9C51@EML-EXA01.agency.OK.local> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBD4428@Drake.osrhe.edu> Please see the power point and worksheet to be used in conjunction with the 10:30 video conference on ACA Payroll Conversion. Thank you. From: Ayana Wilkins [mailto:Ayana.Wilkins at omes.ok.gov] Sent: Friday, September 04, 2015 7:55 AM To: Mauck, Sheri Subject: FW: PowerPoint for Regents session today Sheri, please see power point and spreadsheet with T-accounts. See you soon. Ayana Wilkins | Project Manager p. 405-521-4625 | c. 405-595-6425 Information Services Division | OMES omes.ok.gov [cid:image003.png at 01D03F0C.F374F430] Sign up to receive email or wireless updates from OMES. The contents of this electronic message, including attachments, are transmitted by the Information Services Division, a division of the Office of Management and Enterprise Services, an Oklahoma government agency, according to the Uniform Electronic Transactions Act, 12A O.S. 15-101 et seq. This message is intended for use by the named addressee only and may contain information that is confidential or private according to state or federal laws. If you have received this electronic message in error, please notify the sender by a reply to sender only message, delete it completely from your computer and maintain confidentiality of the message. Any unauthorized disclosure, distribution, or use of the contents of this message is prohibited and subjects the user to penalty of law. From: Lisa Raihl Sent: Friday, September 04, 2015 7:44 AM To: Ayana Wilkins; Lisa McKeithan; Diedra G. ONeil; Deidre Brown; Patricia Garcia; Jennie Pratt; Carol Barton; Linda Bove; Janice Halley; Fred Cantrell; Hui Chin Shih; Lucille Hicks; Jean Hayes; Melody Wright; Steve Wilson; Brad Sutherlin; Danny Fitzpatrick; Brad Madore; Stefani Hovarter; Sunja Ashworth Cc: Terry Douglas; Lynne Bajema; Susan Nicewander; Fonda Logston Subject: PowerPoint for Regents session today Ayana, Attached is the PowerPoint for today's presentation at Regents. Jennie will also be working with the T-Accounts spreadsheet so we will need this also sent to Sheri to have it loaded, please. Melody is getting the sign in sheet for those attending in person today, correct? Please let me know if you have any questions. Thank you, Lisa M. Raihl, CPA Accounting & Reporting Analyst Division of Central Accounting & Reporting Office of Management & Enterprise Services 5005 N. Lincoln Blvd., Suite 100 Oklahoma City, OK 73105-3324 405-521-3258 lisa.raihl at omes.ok.gov omes.ok.gov [cid:image003.png at 01D0E6E5.6C8E51B0] Sign up to receive email or wireless updates from OMES. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 15784 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 15793 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 20150904 Higher Ed QA.pptx Type: application/vnd.openxmlformats-officedocument.presentationml.presentation Size: 936390 bytes Desc: 20150904 Higher Ed QA.pptx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: HigherEducationT-AccountsForPayroll.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 24720 bytes Desc: HigherEducationT-AccountsForPayroll.xlsx URL: From smauck at osrhe.edu Fri Sep 4 09:07:49 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 4 Sep 2015 14:07:49 +0000 Subject: [Cobo] handouts - 9/4/15 COBO meeting Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBD4664@Drake.osrhe.edu> For those joining by video to this morning's meeting, please find the attached handouts. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AGE0915.doc Type: application/msword Size: 32256 bytes Desc: AGE0915.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY2016 Meeting Schedule.doc Type: application/msword Size: 31232 bytes Desc: FY2016 Meeting Schedule.doc URL: From smauck at osrhe.edu Fri Sep 4 09:44:14 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 4 Sep 2015 14:44:14 +0000 Subject: [Cobo] FW: handouts - 9/4/15 COBO meeting In-Reply-To: References: <9541CC96FE725944881EA71AEBEE19CF4DBD4664@Drake.osrhe.edu> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBD4990@Drake.osrhe.edu> Please find revised due date for the Guaranteed Tuition Report From: Collier, Yolenda Sent: Friday, September 04, 2015 9:38 AM To: Mauck, Sheri Subject: RE: handouts - 9/4/15 COBO meeting Sheri, Guaranteed Tuition Report - distribution on 9/23; due back 10/27 Yolenda From: cobo-bounces at lists.onenet.net [mailto:cobo-bounces at lists.onenet.net] On Behalf Of Mauck, Sheri Sent: Friday, September 04, 2015 9:11 AM To: Council of Business Officers Subject: [Cobo] handouts - 9/4/15 COBO meeting For those joining by video to this morning's meeting, please find the attached handouts. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AGE0915.doc Type: application/msword Size: 32256 bytes Desc: AGE0915.doc URL: From smauck at osrhe.edu Tue Sep 8 15:34:16 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 8 Sep 2015 20:34:16 +0000 Subject: [Cobo] FW: Master Lease Second Round Equipment/2015 In-Reply-To: <9541CC96FE725944881EA71AEBEE19CF4DB8F74E@Drake.osrhe.edu> References: <9541CC96FE725944881EA71AEBEE19CF4DB8F74E@Drake.osrhe.edu> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBD8C28@Drake.osrhe.edu> I have received responses from three institutions: SEOSU, Rose and Murray State. If your institutions wants to participate, please return to me the detail survey attachment as quickly as possible in order to prepare for the required approvals. Thank you. From: Mauck, Sheri Sent: Thursday, August 06, 2015 2:08 PM To: Council of Business Officers Cc: Andrews, Richard; 'dwhite at rose.edu'; Emig, Mitchell (mitchell.emig at okstate.edu) Subject: Master Lease Second Round Equipment/2015 Do any of you have projects to submit for the second round of the equipment Master Lease program? Please make arrangements for your board's approval as the next available meeting or at least prior to the October 22, 2015, State Regents' Meeting. Please return the attached completed detailed survey by September 4, 2015. The Bond Oversight applications will be due back to me by September 18, 2015. Please let me know if you have any questions. The tentative schedule for this round is as follows: Series 2015B Equipment Listing Due to State Regents September 4, 2015 Return detailed survey Bond Oversight Applications due September 18, 2015 Return BO-5, BO-7, Cash Flow worksheet and necessary attachments State Regents' Consideration October 22, 2015 Bond Oversight Meeting October 29, 2015 Vendors selected prices fixed November 1, 2015 Closing (Tentative) Late November 2015 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Form BO-5_March 2014.pdf Type: application/pdf Size: 91236 bytes Desc: Form BO-5_March 2014.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: BO7_2004.pdf Type: application/pdf Size: 27615 bytes Desc: BO7_2004.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Cash-Flow Format for ML Applications 2012.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 13253 bytes Desc: Cash-Flow Format for ML Applications 2012.xlsx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: detailsurvey.xls Type: application/vnd.ms-excel Size: 38912 bytes Desc: detailsurvey.xls URL: From smauck at osrhe.edu Wed Sep 16 11:23:42 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 16 Sep 2015 16:23:42 +0000 Subject: [Cobo] FW: Q & A Session #5 for Higher Education Institutions - Project Updates & Related Information In-Reply-To: <17553581.258@info.omes.ok.gov> References: <17553581.258@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBE43C0@Drake.osrhe.edu> See information regarding the call in conference for this afternoon. Please share internally as required. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, September 16, 2015 11:03 AM To: Mauck, Sheri Subject: Q & A Session #5 for Higher Education Institutions - Project Updates & Related Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 16 Sep 2015 1100 HRS UPDATE: The PowerPoint presentation for today's session is attached. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, September 16, 2015 from 2-4:30 pm. For the webinar, go to https://omes.adobeconnect.com/highereducation_5 and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code 845685. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 100 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. This session will provide project updates and other related information. Q & A Session Topics Project Update Oklahoma Employment Security Commission (OESC) Information Received 1. New Employer Application 2. Reimbursing Application 3. New Hire Reporting - Initially Business Services Online (BSO) 1. Updating Account for New Employer 2. New Users Registration Information IRS System: Filing Information Returns Electronically (FIRE) 1. Applying for Transmitter Control Code(s) 2. Create FIRE System Account * Q&A PowerPoint September 16, 2015 - Project Update & Other Information .pptx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Sep 17 09:39:35 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 17 Sep 2015 14:39:35 +0000 Subject: [Cobo] FW: Q & A Sessions for Higher Education Institutions - September 4, 2015 Webinar Now Available In-Reply-To: <17554363.258@info.omes.ok.gov> References: <17554363.258@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBE8B54@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Thursday, September 17, 2015 9:38 AM To: Mauck, Sheri Subject: Q & A Sessions for Higher Education Institutions - September 4, 2015 Webinar Now Available Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 17 Sep 2015 0940 HRS The September 4, 2015 webinar is now available for viewing. To view the webinar, or to review any information that has been distributed, click HERE. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Sep 17 14:52:57 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 17 Sep 2015 19:52:57 +0000 Subject: [Cobo] FW: ACA Payroll Conversion In-Reply-To: <510A744A5B17E04C9F5E63DB298CBA6F86F77DB8@EML-EXA01.agency.OK.local> References: <9541CC96FE725944881EA71AEBEE19CF4DBE967F@Drake.osrhe.edu> <510A744A5B17E04C9F5E63DB298CBA6F86F77DB8@EML-EXA01.agency.OK.local> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBE96CB@Drake.osrhe.edu> Here is the contact information for you to share with any IRS representatives requesting a contact at the State of Oklahoma on the ACA Conversion process. From: Lisa Raihl [mailto:Lisa.Raihl at omes.ok.gov] Sent: Thursday, September 17, 2015 2:46 PM To: Mauck, Sheri; Matt Stewart Subject: RE: ACA Payroll Conversion Hi Sheri, Matt Stewart Deputy General Counsel, OMES, Human Capital Management Division Phone: 405-522-0663 Email: matt.stewart at omes.ok.gov Thank you, Lisa M. Raihl, CPA Accounting & Reporting Analyst Division of Central Accounting & Reporting Office of Management & Enterprise Services 5005 N. Lincoln Blvd., Suite 100 Oklahoma City, OK 73105-3324 405-521-3258 lisa.raihl at omes.ok.gov omes.ok.gov [cid:image003.png at 01D0F157.A16935E0] Sign up to receive email or wireless updates from OMES. From: Mauck, Sheri [mailto:smauck at osrhe.edu] Sent: Thursday, September 17, 2015 2:44 PM To: Matt Stewart Cc: Lisa Raihl Subject: ACA Payroll Conversion Matt, Can you please provide your full contact information to be sent to our institutions regarding the contact for the IRS to use in the application process for FEIN? I know that specifically that OU's IRS person asked for this contact person. In yesterday's conference, the State contact was identified to be you rather than Lisa Raihl for this purpose. I'll share you contact information with our institutions to use with their IRS representatives as the State's contact. Thanks. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 15784 bytes Desc: image003.png URL: From smauck at osrhe.edu Fri Sep 18 10:50:00 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 18 Sep 2015 15:50:00 +0000 Subject: [Cobo] ACA Payroll Conversion - FEIN Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DBEA9F8@Drake.osrhe.edu> Please indicate by return email, as quickly as possible, where your institution is the process for receiving an FEIN for the purpose of payroll processing beginning 1/1/2016: Name of Institution: _________________________________ a. We have filed for payroll FEIN and have received IRS assigned number. b. We have filed with IRS but haven't yet received a response c. We have filed and been denied. d. We have filed and are in on-going discussions with IRS in the process. Thank you. smauck at osrhe.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Sep 22 09:07:56 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 22 Sep 2015 14:07:56 +0000 Subject: [Cobo] FW: Higher Education Employer Processing and Reporting - Application for Election to Reimburse In-Reply-To: <17557427.256@info.omes.ok.gov> References: <17557427.256@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCB69E0@Drake.osrhe.edu> Application follow-up from last week's conference. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Tuesday, September 22, 2015 8:58 AM To: Mauck, Sheri Subject: Higher Education Employer Processing and Reporting - Application for Election to Reimburse Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 22 Sep 2015 0900 HRS Application for Election to Reimburse The attached OES-2A Form, Application for Election to Reimburse, is the application required for those institutions that wish to report under the reimbursing option when applying for an Oklahoma UI Tax Account Number using Form OES-1. For additional information or assistance, please contact Keri Doak at the OESC Unemployment Insurance Department, 405-557-7226 or Keri.Doak at oesc.state.ok.us. * OESC Reimbursing Employer Application.pdf ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Sep 22 15:57:26 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 22 Sep 2015 20:57:26 +0000 Subject: [Cobo] FW: Survey: Higher Education Processing Information In-Reply-To: <17557912.256@info.omes.ok.gov> References: <17557912.256@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCB9371@Drake.osrhe.edu> Please complete the ACA Payroll Conversion Survey using the link below. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Tuesday, September 22, 2015 3:53 PM To: Mauck, Sheri Subject: Survey: Higher Education Processing Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 22 Sep 2015 1600 HRS Higher Education Processing Information Survey As part of the separation project, additional information is needed from the institutions related to the FEIN application, critical dates, current Business Services Online users, and employees who will be completing certain HCM system tasks after the separation. The request to identify employees completing tasks relates to security access. Only individuals assigned to complete these tasks will maintain access in the HCM system. To take the survey, click HERE. Please complete the survey no later than September 29, 2015. Thank you for your input. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Sep 23 13:19:58 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 23 Sep 2015 18:19:58 +0000 Subject: [Cobo] FW: Q & A Session #6 for Higher Education Institutions - ACA Reporting for 2015 In-Reply-To: <17558597.255@info.omes.ok.gov> References: <17558597.255@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCBBB38@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, September 23, 2015 1:18 PM To: Mauck, Sheri Subject: Q & A Session #6 for Higher Education Institutions - ACA Reporting for 2015 Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 23 Sep 2015 1315 HRS NOTE: There is a new code for audio via phone. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, September 30, 2015 from 2-4 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use NEW code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 100 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. This session will cover the process, file layouts and other information relating to ACA Reporting for 2015 Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 12 noon on Tuesday, September 29, 2015. Q & A Session Topics ACA Reporting for 2015 1. Overview of process 2. File layout for initial information from institutions 3. File layout for information back to institutions on multiple agency employees 4. File layout for information from instituions on reporting data for multiple agency employees 5. Printing of 1095-Cs 6. Creation of IRS file 7. Critical dates ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Sep 24 09:29:04 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 24 Sep 2015 14:29:04 +0000 Subject: [Cobo] FW: Q & A Sessions for Higher Education Institutions - Payroll Process Flowchart/Section 218 Agreement In-Reply-To: <17559247.256@info.omes.ok.gov> References: <17559247.256@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCBD43C@Drake.osrhe.edu> See answers to some important information discussed in the last few ACA Payroll Conferences. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Thursday, September 24, 2015 9:27 AM To: Mauck, Sheri Subject: Q & A Sessions for Higher Education Institutions - Payroll Process Flowchart/Section 218 Agreement Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 24 Sep 2015 0930 HRS Payroll Process Flowchart As requested in the September 16th Q & A session, attached is a flowchart showing the payroll process for Higher Education FEIN separation from the state. Section 218 Agreement The question was brought up recently about whether institutions would need to have their own Secion 218 Agreement with the Social Security Administration (SSA). A Section 218 Agreement is a voluntary agreement between the state and the SSA to provide Social Security and Medicare Hospital Insurance (HI) or Medicare HI-only coverage for state and local government employees. These agreements are called "Section 218" Agreements because they are authorized by Section 218 of the Social Security Act. Currently, the State of Oklahoma has a 218 Agreement with the SSA that emcompasses state government employees, including institutions of higher education. Matt Stewart, Deputy General Counsel for OMES, contacted Oklahoma's State Social Security Administrator and explained that various universities and colleges in the State of Oklahoma are in the process of obtaining their own FEINs for all business processing. He inquired whether or not a modification to the state's Section 218 Agreement would be required as a result of the separation. The Social Security Administrator has confirmned that even though the universities and colleges are obtaining their own FEINs, no modification was necessary and the institutions will still be covered by the State of Oklahoma's current Section 218 Agreement. If you have any questions, please submit them to Ayana Wilkins at ayana.wilkins at omes.ok.gov. She will direct your questions to Matt Stewart. * Higher Ed Process Flowchart.pdf ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Fri Sep 25 08:43:55 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 25 Sep 2015 13:43:55 +0000 Subject: [Cobo] FW: Higher Education Employer Processing and Reporting - REVISED OpenBooks File Layout In-Reply-To: <17560164.254@info.omes.ok.gov> References: <17560164.254@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCBFBE8@Drake.osrhe.edu> Updated Open Books File for new ACA reporting process. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Friday, September 25, 2015 8:37 AM To: Mauck, Sheri Subject: Higher Education Employer Processing and Reporting - REVISED OpenBooks File Layout Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 25 Sep 2015 0840 HRS Information for Higher Education Employer Processing and Reporting - REVISED FILE Attached is a REVISED file layout for OpenBooks. This revision clarifies the formatting for the amount and hours fields. * OpenBooks File Layout Rev 092515.xlsx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Sep 28 10:55:06 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 28 Sep 2015 15:55:06 +0000 Subject: [Cobo] FW: Q & A Sessions for Higher Education Institutions - File Names/Directory Path Information In-Reply-To: <17561663.254@info.omes.ok.gov> References: <17561663.254@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCC3C11@Drake.osrhe.edu> Please information to be discussed at the September 30th call in conference. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, September 28, 2015 10:38 AM To: Mauck, Sheri Subject: Q & A Sessions for Higher Education Institutions - File Names/Directory Path Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 28 Sep 2015 1030 HRS File Names/Directory Paths Following is information pertaining to file name format and directory paths for Higher Education payroll files for testing and for production. Please have this information to reference during the September 30th Q & A session. NOTE: You must use your agency number in place of 999 in the directory path. TEST Directory Path: sftp://199.190.128.12/OSFSSH/HiEdtest/A999/pyrl/w FileNames: A66500.HIED.PFT.E000001T.RECD A66500.HIED.500.E000001T.RECD *use your agency number and sequential E Number + T to designate this is a test file PROD Directory Path: sftp://199.190.128.12/OSFSSH/HiEd/A999/pyrl/w FileNames: A66500.HIED.PFT.E000001.RECD A66500.HIED.500.E000001.RECD *use your agency number and sequential E ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Sep 28 15:02:05 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 28 Sep 2015 20:02:05 +0000 Subject: [Cobo] FW: IMPORTANT UPDATE: Q & A Sessions for Higher Education Institutions - File Names/Directory Path Information In-Reply-To: <17561956.401@info.omes.ok.gov> References: <17561956.401@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCC3F1E@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, September 28, 2015 2:53 PM To: Mauck, Sheri Subject: IMPORTANT UPDATE: Q & A Sessions for Higher Education Institutions - File Names/Directory Path Information Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 28 Sep 2015 1500 HRS PLEASE DISREGARD previous notification concerning file name format and directory paths for payroll testing and prodution. More information will be provided during the September 30th session, after which a follow-up notification will be sent. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Sep 30 08:48:58 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 30 Sep 2015 13:48:58 +0000 Subject: [Cobo] FW: UPDATE: Q & A Session #6 for Higher Education Institutions - ACA Reporting for 2015 In-Reply-To: <17563428.255@info.omes.ok.gov> References: <17563428.255@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCC8C1F@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, September 30, 2015 8:43 AM To: Mauck, Sheri Subject: UPDATE: Q & A Session #6 for Higher Education Institutions - ACA Reporting for 2015 Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 30 Sep 2015 0845 HRS UPDATE: Attached are file layouts and the ACA presentation for this afternoon's Q & A session. Please have them available to reference during the presenation. NOTE: There is a new code for audio via phone. You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, September 30, 2015 from 2-4 pm. For the webinar, go to https://omes.adobeconnect.com/peoplesoft_migration and log-in as a guest with your name. For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use NEW code 943164. During the question and answer session, please type questions in the chat window or ask questions over the phone. NOTE: This conference is limited to the first 100 attendees. Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions. This session will cover the process, file layouts and other information relating to ACA Reporting for 2015 Please submit questions prior to the session to Ayana Wilkins at ayana.wilkins at omes.ok.gov no later than 12 noon on Tuesday, September 29, 2015. Q & A Session Topics ACA Reporting for 2015 1. Overview of process 2. File layout for initial information from institutions 3. File layout for information back to institutions on multiple agency employees 4. File layout for information from instituions on reporting data for multiple agency employees 5. Printing of 1095-Cs 6. Creation of IRS file 7. Critical dates * Hi Ed 1095C Data Layout.xlsx * Hi Ed Multiple 1095C List Data Layout.xlsx * Q&A PowerPoint September 30, 2015 - ACA.pptx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Wed Sep 30 09:31:47 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 30 Sep 2015 14:31:47 +0000 Subject: [Cobo] COBO Tentative Agenda 10/1 Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCC9333@Drake.osrhe.edu> Please find the tentative agenda for tomorrow's Council of Business Officers' meeting. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AGE01015.doc Type: application/msword Size: 29696 bytes Desc: AGE01015.doc URL: From smauck at osrhe.edu Wed Sep 30 10:10:58 2015 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 30 Sep 2015 15:10:58 +0000 Subject: [Cobo] FW: Q & A Sessions for Higher Education Institutions - Script Highlights from Previous Sessions In-Reply-To: <17563549.255@info.omes.ok.gov> References: <17563549.255@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4DCC9A1C@Drake.osrhe.edu> From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, September 30, 2015 10:10 AM To: Mauck, Sheri Subject: Q & A Sessions for Higher Education Institutions - Script Highlights from Previous Sessions Having trouble viewing this email? View it as a Web page. | [Bookmark and Share] | Subscribe 30 Sep 2015 0915 HRS Script Highlights Attached are scripts from the previous Q & A sessions for your reference. * Script highlights - Session #3 for Higher Education Institutions - Addt'l Files & Processing (8-19-15).docx * Script highlights - Session #5 for Higher Education Institutions - Project Update (9-16-15).docx * Script highlights - Session #1 for Higher Education Institutions - Q & A (7-8-15).docx * Script highlights - Session #2 for Higher Education Institutions - PFT & 500 Misc Files (8-5-15).docx * Script highlights - Session #4 for Higher Education Institutions - T Accounts, File Edits & Update Request (9-5-15).docx ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the State of Oklahoma Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: