From smauck at osrhe.edu Mon Jun 5 09:35:09 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 5 Jun 2017 14:35:09 +0000 Subject: [Cobo] FW: Hyperion budget system back on line In-Reply-To: <17986200.920@info.omes.ok.gov> References: <17986200.920@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E30B618@Drake.osrhe.edu> FYI, the Hyperion budgeting system is back on line. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, June 05, 2017 9:33 AM To: Mauck, Sheri Subject: Hyperion budget system back on line [Bookmark and Share]| Subscribe The Hyperion Budget System is now available. For any questions or concerns, please contact your Budget Analyst or the OMES Service Desk. Thank you. OMES Service Desk 405-521-HELP (local) 866-521-2444 (toll free) ServiceDesk at omes.ok.gov Service Desk Customer Portal Contact us anytime! We are available 24 hours a day, seven days a week. Having trouble viewing this email? View it as a Web page. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery, on behalf of: Oklahoma Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [Powered by GovDelivery] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Jun 5 13:54:17 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 5 Jun 2017 18:54:17 +0000 Subject: [Cobo] FW: FY-2018 BWP Hyperion Work Sessions Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E30C122@Drake.osrhe.edu> Please note the Hyperion entry sessions that OMES will be hosting. You are welcome to attend for help to enter your budget, but please recall that Higher Education's entry is different than most state agencies. You should use your schedule F and H as the guide to the amount to enter for FY2018. Please call me for further help, if required, to eliminate mistakes. I will be willing to help you over the phone, but you must call me prior to any submission as this will lock us out of the system. You will be using FY2018 budget reference for your new budget entries. Sheri Mauck (405) 225-9201 From: Ashley Neel [mailto:Ashley.Neel at omes.ok.gov] Sent: Monday, June 05, 2017 1:14 PM To: Ashley Neel Subject: FY-2018 BWP Instructions and Related Documents Good Afternoon, BWP Work Sessions will begin tomorrow. We will also be offering Budget Work Program Overview Sessions modeled after those provided during the FY-2018 Budget Request. If you plan to attend a work session or an overview session, it is very important that you first schedule with your OMES budget analyst. Budget Work Session & Budget Work Program Overview Session Schedule: Budget Work Sessions Days: (Those with the * symbol represent days when Budget Work Program Overview sessions are offered.) June 6th*, 10:00 AM-4:30 PM June 7th, 9:00 AM - 4:30 PM June 8th*, 10:00 AM-4:30 PM June 13th, 1:00 PM - 4:30 PM June 15th*, 10:00 AM-4:30 PM June 16th, 9:00 AM - 4:30 PM June 19th - 23rd, 9:00 AM - 4:30 PM Location: Frates Building, 5005 N. Lincoln, Computer Lab, Oklahoma City, OK 73105 Budget Work Program Overview This year we will also be offering three one-hour sessions which will cover the information required to be submitted for BWP as well as a few technical aspects of entering into the Hyperion system. Days: June 6th & 8th June 15th Start Time: 9:00 AM Location: Frates Building, 5005 N. Lincoln, Computer Lab, Oklahoma City, OK 73105 If you have any questions, please contact your budget analyst. Sincerely, OMES Budget Team -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Jun 8 13:59:14 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 8 Jun 2017 18:59:14 +0000 Subject: [Cobo] FW: Staff Auditor Posting In-Reply-To: <00c601d2e086$7f305880$7d910980$@sai.ok.gov> References: <00c601d2e086$7f305880$7d910980$@sai.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E315821@Drake.osrhe.edu> Please contact them directly with any questions you may have. From: Stacy Hudson [mailto:shudson at sai.ok.gov] Sent: Thursday, June 08, 2017 1:39 PM To: Mauck, Sheri Cc: Janet Waswo Subject: Staff Auditor Posting Hi Sherri, Please add this job ad to your list server. Let me know if you need anything else. Thanks, Stacy Hudson, CPO Office of the Oklahoma State Auditor & Inspector 3020 N Stiles Ave Oklahoma City, OK 73105 405-521-3427 Shudson at sai.ok.gov -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2017 OPM staff auditor posting.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 26176 bytes Desc: 2017 OPM staff auditor posting.docx URL: From smauck at osrhe.edu Thu Jun 8 16:06:29 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 8 Jun 2017 21:06:29 +0000 Subject: [Cobo] FW: Update on Oil Gross Production Revenue In-Reply-To: <794AE9EC20FE884E9B3488FEDA9A39A3601DE4AA@Drake.osrhe.edu> References: <04A8951A98F471429444BFBA57D49B2C5F3CAE00@Drake.osrhe.edu> <794AE9EC20FE884E9B3488FEDA9A39A3601DE4AA@Drake.osrhe.edu> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E315EE2@Drake.osrhe.edu> See the attached correspondence shared with your Presidents this morning regarding the FY2017 Oil Gross Production Revenue Shortfall. From: Paliotta, Amanda Sent: Thursday, June 08, 2017 3:58 PM To: Mauck, Sheri Subject: FW: Update on Oil Gross Production Revenue Sheri - please forward the Chancellor's email to the Business Officers. Thank you. From: Johnson, Dr. Glen Sent: Thursday, June 08, 2017 10:31 AM To: Presidents Subject: Update on Oil Gross Production Revenue OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION Memo To: Presidents Cc: State Regents From: Chancellor Glen D. Johnson Date: Thursday, June 08, 2017 Subject: Update on Oil Gross Production Revenue Attached are the final allocation amounts received from Oil Gross Production Revenue that was appropriated for FY17. Of the original $82.3 million appropriated from Oil Gross Production Revenue for FY17, actual collections available for allocation in FY17 totaled $76.1 million, which equates to a shortfall of approximately $6.2 million (an additional annualized reduction of 0.08%). This shortfall will be applied across the board for all institutions, programs, and agency operations in the June allocations and will be presented to the State Regents for ratification at our meeting on Thursday, June 29. If you have any questions, please contact Amanda Paliotta at apaliotta at osrhe.edu or (405) 225-9126. Thanks. Glen Glen D. Johnson Chancellor Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, Oklahoma 73104 405.225.9122 gjohnson at osrhe.edu [cid:image001.jpg at 01D2E042.59713360][cid:image002.png at 01D2E042.59713360] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2706 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 4250 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2017-06-08 Oil GP Collections and Estimates.pdf Type: application/pdf Size: 106481 bytes Desc: 2017-06-08 Oil GP Collections and Estimates.pdf URL: From smauck at osrhe.edu Thu Jun 8 16:37:11 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 8 Jun 2017 21:37:11 +0000 Subject: [Cobo] FW: Update on Oil Gross Production Revenue In-Reply-To: <9541CC96FE725944881EA71AEBEE19CF4E315EE2@Drake.osrhe.edu> References: <04A8951A98F471429444BFBA57D49B2C5F3CAE00@Drake.osrhe.edu> <794AE9EC20FE884E9B3488FEDA9A39A3601DE4AA@Drake.osrhe.edu> <9541CC96FE725944881EA71AEBEE19CF4E315EE2@Drake.osrhe.edu> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E3161B8@Drake.osrhe.edu> It has been pointed out there is a typo in the memo portion of the attachment below. The percentage should read 0.8% reduction from the Oil Gross Production revenue sources.. We hope to share additional details next week. From: Cobo [mailto:cobo-bounces at lists.onenet.net] On Behalf Of Mauck, Sheri Sent: Thursday, June 08, 2017 4:08 PM To: Council of Business Officers Subject: [Cobo] FW: Update on Oil Gross Production Revenue See the attached correspondence shared with your Presidents this morning regarding the FY2017 Oil Gross Production Revenue Shortfall. From: Paliotta, Amanda Sent: Thursday, June 08, 2017 3:58 PM To: Mauck, Sheri Subject: FW: Update on Oil Gross Production Revenue Sheri - please forward the Chancellor's email to the Business Officers. Thank you. From: Johnson, Dr. Glen Sent: Thursday, June 08, 2017 10:31 AM To: Presidents Subject: Update on Oil Gross Production Revenue OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION Memo To: Presidents Cc: State Regents From: Chancellor Glen D. Johnson Date: Thursday, June 08, 2017 Subject: Update on Oil Gross Production Revenue Attached are the final allocation amounts received from Oil Gross Production Revenue that was appropriated for FY17. Of the original $82.3 million appropriated from Oil Gross Production Revenue for FY17, actual collections available for allocation in FY17 totaled $76.1 million, which equates to a shortfall of approximately $6.2 million (an additional annualized reduction of 0.08%). This shortfall will be applied across the board for all institutions, programs, and agency operations in the June allocations and will be presented to the State Regents for ratification at our meeting on Thursday, June 29. If you have any questions, please contact Amanda Paliotta at apaliotta at osrhe.edu or (405) 225-9126. Thanks. Glen Glen D. Johnson Chancellor Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, Oklahoma 73104 405.225.9122 gjohnson at osrhe.edu [cid:image001.jpg at 01D2E042.59713360][cid:image002.png at 01D2E042.59713360] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2706 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 4250 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2017-06-08 Oil GP Collections and Estimates.pdf Type: application/pdf Size: 106481 bytes Desc: 2017-06-08 Oil GP Collections and Estimates.pdf URL: From smauck at osrhe.edu Mon Jun 12 16:31:25 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 12 Jun 2017 21:31:25 +0000 Subject: [Cobo] FW: Hyperion Aggregation Notice In-Reply-To: References: Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E323467@Drake.osrhe.edu> Please see the notice on aggregations and plan you entry time accordingly. You will remember the frustrations with the slowness of the system, so start early and early in the day. From: Ashley Neel [mailto:Ashley.Neel at omes.ok.gov] Sent: Monday, June 12, 2017 4:28 PM To: Ashley Neel Subject: Hyperion Aggregation Notice Good Afternoon, In Hyperion, to update reports, an aggregation must be run on agency budgets. As such, during BWP season, a mass aggregation will be run for all agencies in the state at 12 pm and 6 pm. These aggregations take approximately 2 hours to run, and during this time, you may notice system slowness. After the aggregation is complete, your reports should be updated with any data entered before the stated times. If you have any questions, please contact your budget analyst. Sincerely, OMES Budget Team -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Thu Jun 15 08:51:43 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 15 Jun 2017 13:51:43 +0000 Subject: [Cobo] FY2017 final allocations - DRAFT Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E32B782@Drake.osrhe.edu> Please find attached the draft, final allocation worksheet that includes the Oil Gross Production revenue reductions to institutions and program. You may use this for planning and if you need further details on each of your programs to include Section 13 Offset, Concurrent Enrollment Waiver Reimbursements and National Guard Waiver reimbursements, please contact me and I'll work with each of you individually. Please also note, that the required debt service reductions have been charged -back to your institutions using the same methodology as used for the beginning and mid-year GR cuts. Final June allotments have been posted. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: OilGrossProdShortfallJune2017FinalAlloc.pdf Type: application/pdf Size: 140174 bytes Desc: OilGrossProdShortfallJune2017FinalAlloc.pdf URL: From jbellingar at osrhe.edu Thu Jun 15 12:15:59 2017 From: jbellingar at osrhe.edu (Bellingar, Jared) Date: Thu, 15 Jun 2017 17:15:59 +0000 Subject: [Cobo] Student Cost Survey for FY2018 Message-ID: Good Afternoon Business Officers, Attached is the Excel workbook containing the FY 2018 Student Cost Survey worksheets. Email the completed worksheets to jbellingar at osrhe.edu by Friday, July 7, 2017. Please, do not use prior year forms. The FY2018 forms are formatted to report student cost data to the College Board, the Connecticut Office of Financial and Academic Affairs for Higher Education, the Southern Region Education Board and to other organizations. The data will be used to report average educational costs to the legislature, the media, and on the OSRHE website. If you have any questions, comments, or need assistance please contact Jared Bellingar at jbellingar at osrhe.edu or 405.225.9139. Best Regards, Jared Bellingar Fiscal Analyst Oklahoma State Regents for Higher Education P: 405.225.9139 jbellingar at osrhe.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 0 - Form - Academic Service Fee Allocation FY2018 - EXAMPLE.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 116971 bytes Desc: 0 - Form - Academic Service Fee Allocation FY2018 - EXAMPLE.xlsx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 0 - Form - Student Cost Survey FY2018.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 240972 bytes Desc: 0 - Form - Student Cost Survey FY2018.xlsx URL: From smauck at osrhe.edu Wed Jun 21 13:01:13 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 21 Jun 2017 18:01:13 +0000 Subject: [Cobo] FW: Hyperion Maintence Scheduled -- Shutdown overnight Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E33CB6E@Drake.osrhe.edu> Please be aware of the Hyperion system shutdown. This outage is required to fix the aggregation and reporting pieces of the budget entry processes for FY2018. Currently, those processes aren't functioning, thus for those that have notified me this week of their completion of the entry into Hyperion, I won't be able to send your report and confirm the submission as accurate until OMES can address these problems. They are hopeful to repair overnight tonight, yet it is unclear whether the aggregation will also run tonight or not until tomorrow. Please continue to be patient and I'll get back with you as I can with your reports. Thanks. You may continue to enter your budgets until 6:30 tonight. Then we will see tomorrow if they have been successful in the repairs overnight. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Wednesday, June 21, 2017 12:54 PM To: Mauck, Sheri Subject: Hyperion Maintence Scheduled [Bookmark and Share]| Subscribe The Office of Management and Enterprise Services reports that the Hyperion Budget System will be down for maintenance on June 21, 2017 from 6:30pm until June 22,2017 at 8:00 am. During this time no users will be able to access they Hyperion Budget System. This will affect multiple agencies statewide. Updates will be given as they become available. For any questions or concerns, please contact the OMES Service Desk. Thank you. OMES Service Desk 405-521-HELP (local) 866-521-2444 (toll free) ServiceDesk at omes.ok.gov Service Desk Customer Portal Contact us anytime! We are available 24 hours a day, seven days a week. Having trouble viewing this email? View it as a Web page. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery Communications Cloud on behalf of: Oklahoma Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [GovDelivery logo] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Fri Jun 23 09:27:49 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 23 Jun 2017 14:27:49 +0000 Subject: [Cobo] Hyperion Budgeting System - OPEN Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E3417FC@Drake.osrhe.edu> I have received word that the system is back in operation and ready for your submissions. I will be reviewing the reports for many of you this morning and will send you a copy for your files. These are the institutions that I have listed as entered and pending their review and report. Cameron Connors NEOAM NSU Redlands Rogers Rose TCC UCO USAO Western Quartz These are the institutions I show have not yet entered their FY18 Budgets: Carl Albert Eastern Langston Murray Panhandle OU OULAW Seminole SEOSU SWOSU Ardmore These institutions have completed their entry and review process prior to the shutdown: OUHSC OSU and all constituent agencies Ponca City OCCC NWOSU ECU -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Mon Jun 26 09:55:26 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 26 Jun 2017 14:55:26 +0000 Subject: [Cobo] FW: Hyperion Budget System In-Reply-To: <18015572.90@info.omes.ok.gov> References: <18015572.90@info.omes.ok.gov> Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E350FED@Drake.osrhe.edu> FYI, will keep you posted. From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov] Sent: Monday, June 26, 2017 9:51 AM To: Mauck, Sheri Subject: Hyperion Budget System [Bookmark and Share]| Subscribe 26 JUN 2017 0945 HRS The Hyperion Budget System is unavailable. For any questions or concerns, please contact your Budget Analyst or the OMES Service Desk. Thank you. OMES Service Desk 405-521-HELP (local) 866-521-2444 (toll free) ServiceDesk at omes.ok.gov Service Desk Customer Portal Contact us anytime! We are available 24 hours a day, seven days a week. Having trouble viewing this email? View it as a Web page. ________________________________ Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page. You will need to use your email address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com. If you have questions or problems related to the IT accessibility of this message, please contact the OMES accessibility compliance representative at accessibility at omes.ok.gov. This service is provided to you at no charge by the Office of Management and Enterprise Services. ________________________________ This email was sent to smauck at osrhe.edu using GovDelivery Communications Cloud on behalf of: Oklahoma Office of Management and Enterprise Services * 2300 N. Lincoln Blvd. Room 122 * Oklahoma City, OK 73105 * (405) 521-2141 [GovDelivery logo] -------------- next part -------------- An HTML attachment was scrubbed... URL: From smauck at osrhe.edu Tue Jun 27 08:30:33 2017 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 27 Jun 2017 13:30:33 +0000 Subject: [Cobo] FW: Hyperion Budgeting System - SHUT DOWN INDEFINITELY Message-ID: <9541CC96FE725944881EA71AEBEE19CF4E35545F@Drake.osrhe.edu> OMES has notified me that the Hyperion System is shut down indefinitely. For those institutions that did not submit their budgets to completion, a spreadsheet format is being developed. As soon as it is received from OMES, I'll pass along to you. These are the institutions I show have not yet entered their FY18 Budgets: Carl Albert Eastern Langston Murray Northern Seminole SEOSU SWOSU Ardmore For those that have entered data up to Friday of last week. Your budgets will be imported from your entry data. OMES believe that the data you entered before 6:00 pm on Friday can be accessed. If your institution is on the list above, but you did indeed enter a complete budget before 6:00 pm on Friday 6/23, please let me know. Otherwise, you will be notified of the spreadsheet format, upon receipt. Thanks. From: Cobo [mailto:cobo-bounces at lists.onenet.net] On Behalf Of Mauck, Sheri Sent: Friday, June 23, 2017 9:29 AM To: Council of Business Officers Subject: [Cobo] Hyperion Budgeting System - OPEN I have received word that the system is back in operation and ready for your submissions. I will be reviewing the reports for many of you this morning and will send you a copy for your files. These are the institutions that I have listed as entered and pending their review and report. Cameron Connors NEOAM NSU Redlands Rogers Rose TCC UCO USAO Western Quartz OU OULAW These are the institutions I show have not yet entered their FY18 Budgets: Carl Albert Eastern Langston Murray Panhandle OU OULAW Seminole SEOSU SWOSU Ardmore These institutions have completed their entry and review process prior to the shutdown: OUHSC OSU and all constituent agencies Ponca City OCCC NWOSU ECU -------------- next part -------------- An HTML attachment was scrubbed... URL: