From jbellingar at osrhe.edu  Wed Apr  1 09:00:12 2020
From: jbellingar at osrhe.edu (Bellingar, Jared)
Date: Wed, 1 Apr 2020 14:00:12 +0000
Subject: [Cobo] FY21 Tuition and Mandatory Fee Requests
Message-ID: <27a6468d1d9e458da1d6c981ccd834c3@osrhe.edu>

Good Morning Business Officers,

Attached are the forms for your institutions to submit FY21 tuition and mandatory fee requests for undergraduate, graduate, and professional programs. The deadline for submitting the forms is 5:00 p.m. on Friday, June 12, 2020.

Please complete the appropriate FY21 tuition and mandatory fee request form(s) for your institution's tier and programs. FY20 tuition and fee columns should be contain the amounts approved by the State Regents. Please also complete the narrative form documenting the impact on students' ability to pay, impact on enrollment, availability of financial aid, cost-effective measures implemented, communication to students/constituents and a detailed justification for all increases. For each mandatory fee which will be changing, the corresponding request for changes to mandatory fee form must be submitted. Board approval and with the date of the approval is required for all FY21 rates that you are submitting to the State Regents for approval.

Be mindful not to add a formula to the proposed FY21 per credit hour rate on total resident tuition and total nonresident tuition (cell F7 and cell F9) which can cause discrepancy to 30 credit hour rate on total resident tuition and total nonresident tuition (cell G7 and cell G9) due to rounding generated from the formula you added to cell F7 and cell F9.  FY21 guaranteed tuition rate shall not exceed 115% of the nonguaranteed tuition rate. As the rounding down rule does not apply to cell M9, any decimals above 115% (i.e., 115.01%) would require to be reduced to less than 115% (i.e. 114.9%). The same applies to compliance with peer limits. If the limit is 100% then your rate must fall under 100% (i.e. 99.9%). The FY21 peer limits can be found on the "UnderGrad&GradPeerLimits" and "Prof'l PeerLimit" tabs. Please note that the new date for the public hearing to review proposed changes to academic service fees and legislative peer limits is May 29, 2020 at 9:00 a.m.

As in the past, it is possible that a tuition review hearing will be scheduled at which Presidents will present information to the State Regents concerning their tuition and fee requests. Once that has been determined, additional information will be sent to your Presidents regarding the date and schedules of the hearing.

Submit completed request forms electronically in Excel format to jbellingar at osrhe.edu<mailto:jbellingar at osrhe.edu> by the deadline. Please contact me if you have any questions.

Best Regards,

Jared Bellingar
Fiscal Analyst
Oklahoma State Regents for Higher Education<http://www.okhighered.org/>
P: 405.225.9139
jbellingar at osrhe.edu<mailto:jbellingar at osrhe.edu>
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From jbellingar at osrhe.edu  Wed Apr  1 10:39:29 2020
From: jbellingar at osrhe.edu (Bellingar, Jared)
Date: Wed, 1 Apr 2020 15:39:29 +0000
Subject: [Cobo] FY21 Tuition and Mandatory Fee Requests
In-Reply-To: <27a6468d1d9e458da1d6c981ccd834c3@osrhe.edu>
References: <27a6468d1d9e458da1d6c981ccd834c3@osrhe.edu>
Message-ID: <0bda0b79887d4d1fb5e875234652dd40@osrhe.edu>

Please see attached for FY21 Mandatory Fee forms.

Thanks,
Jared

From: Bellingar, Jared
Sent: Wednesday, April 1, 2020 9:00 AM
To: Council of Business Officers <cobo at lists.onenet.net>
Subject: FY21 Tuition and Mandatory Fee Requests

Good Morning Business Officers,

Attached are the forms for your institutions to submit FY21 tuition and mandatory fee requests for undergraduate, graduate, and professional programs. The deadline for submitting the forms is 5:00 p.m. on Friday, June 12, 2020.

Please complete the appropriate FY21 tuition and mandatory fee request form(s) for your institution's tier and programs. FY20 tuition and fee columns should be contain the amounts approved by the State Regents. Please also complete the narrative form documenting the impact on students' ability to pay, impact on enrollment, availability of financial aid, cost-effective measures implemented, communication to students/constituents and a detailed justification for all increases. For each mandatory fee which will be changing, the corresponding request for changes to mandatory fee form must be submitted. Board approval and with the date of the approval is required for all FY21 rates that you are submitting to the State Regents for approval.

Be mindful not to add a formula to the proposed FY21 per credit hour rate on total resident tuition and total nonresident tuition (cell F7 and cell F9) which can cause discrepancy to 30 credit hour rate on total resident tuition and total nonresident tuition (cell G7 and cell G9) due to rounding generated from the formula you added to cell F7 and cell F9.  FY21 guaranteed tuition rate shall not exceed 115% of the nonguaranteed tuition rate. As the rounding down rule does not apply to cell M9, any decimals above 115% (i.e., 115.01%) would require to be reduced to less than 115% (i.e. 114.9%). The same applies to compliance with peer limits. If the limit is 100% then your rate must fall under 100% (i.e. 99.9%). The FY21 peer limits can be found on the "UnderGrad&GradPeerLimits" and "Prof'l PeerLimit" tabs. Please note that the new date for the public hearing to review proposed changes to academic service fees and legislative peer limits is May 29, 2020 at 9:00 a.m.

As in the past, it is possible that a tuition review hearing will be scheduled at which Presidents will present information to the State Regents concerning their tuition and fee requests. Once that has been determined, additional information will be sent to your Presidents regarding the date and schedules of the hearing.

Submit completed request forms electronically in Excel format to jbellingar at osrhe.edu<mailto:jbellingar at osrhe.edu> by the deadline. Please contact me if you have any questions.

Best Regards,

Jared Bellingar
Fiscal Analyst
Oklahoma State Regents for Higher Education<http://www.okhighered.org/>
P: 405.225.9139
jbellingar at osrhe.edu<mailto:jbellingar at osrhe.edu>
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From smauck at osrhe.edu  Tue Apr  7 16:02:24 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Tue, 7 Apr 2020 21:02:24 +0000
Subject: [Cobo] =?windows-1252?q?FW=3A_Request_from_Secretary_of_Budget_Mi?=
 =?windows-1252?q?ke_Mazzei_=96_FY21_Budget_Scenario?=
In-Reply-To: <6b562810f316412f9de3beb76df8f227@osrhe.edu>
References: <6b562810f316412f9de3beb76df8f227@osrhe.edu>
Message-ID: <04852dab307045549d53f88a6ff9fe47@osrhe.edu>

Please be aware of the attached request for response by noon on Friday, April 10th.  Thank you.

From: Johnson, Dr. Glen
Sent: Tuesday, April 7, 2020 3:53 PM
To: Presidents <pres at osrhe.edu>
Subject: Request from Secretary of Budget Mike Mazzei – FY21 Budget Scenario
Importance: High

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
Cc:                  State Regents
From:             Chancellor Glen D. Johnson
Date:               Tuesday, April 07, 2020
Subject:          Request from Secretary of Budget Mike Mazzei – FY21 Budget Scenario


Secretary of Budget Mike Mazzei has requested that our colleges and universities provide detailed information with regard to a potential FY21 budget cut scenario of 3 percent.

Accordingly, Secretary Mazzei has requested that we ask each college and university to submit a narrative response that specifies the negative impacts that a 3 percent budget cut would have on your respective campuses, faculty, staff, and students. Please be as specific as possible on the negative impacts to particular programs and functions that a 3 percent reduction in state appropriations would impose upon your operations in FY21.

For your reference, we have attached the breakdown of the potential financial impact on your institution at the three (3.0) percent reduction levels (Attachment A).

Please return the completed narrative response to Interim Vice Chancellor for Budget and Finance Sheri Mauck at smauck at osrhe.edu<mailto:smauck at osrhe.edu> by 12:00 p.m. on Friday, April 10, 2020 so that the information can be compiled and submitted to Secretary Mazzei by his requested deadline of Monday, April 13.

Thank you for your assistance.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D60CF4.ABEBF710]      [cid:image002.png at 01D60CF4.ABEBF710]



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From smauck at osrhe.edu  Wed Apr  8 13:38:46 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Wed, 8 Apr 2020 18:38:46 +0000
Subject: [Cobo] =?windows-1252?q?FW=3A_Request_from_Secretary_of_Budget_Mi?=
 =?windows-1252?q?ke_Mazzei_=96_FY21_Budget_Scenario_-_UPDATED_Attachment?=
Message-ID: <4d1c797088f04cb6abb76295289c2151@osrhe.edu>

Business Officers,

Please find an updated worksheet that has corrected a bad link for the FY20 base allocations in column one.  Please use this worksheet as a guide for your narrative response for the Sec. Mazzei request.  My apologies for the confusion the error created. Please let me know if you have any questions.

From: Cobo <cobo-bounces at lists.onenet.net> On Behalf Of Mauck, Sheri
Sent: Tuesday, April 7, 2020 4:02 PM
To: Council of Business Officers <cobo at lists.onenet.net>
Subject: [Cobo] FW: Request from Secretary of Budget Mike Mazzei – FY21 Budget Scenario

Please be aware of the attached request for response by noon on Friday, April 10th.  Thank you.

From: Johnson, Dr. Glen
Sent: Tuesday, April 7, 2020 3:53 PM
To: Presidents <pres at osrhe.edu<mailto:pres at osrhe.edu>>
Subject: Request from Secretary of Budget Mike Mazzei – FY21 Budget Scenario
Importance: High

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
Cc:                  State Regents
From:             Chancellor Glen D. Johnson
Date:               Tuesday, April 07, 2020
Subject:          Request from Secretary of Budget Mike Mazzei – FY21 Budget Scenario


Secretary of Budget Mike Mazzei has requested that our colleges and universities provide detailed information with regard to a potential FY21 budget cut scenario of 3 percent.

Accordingly, Secretary Mazzei has requested that we ask each college and university to submit a narrative response that specifies the negative impacts that a 3 percent budget cut would have on your respective campuses, faculty, staff, and students. Please be as specific as possible on the negative impacts to particular programs and functions that a 3 percent reduction in state appropriations would impose upon your operations in FY21.

For your reference, we have attached the breakdown of the potential financial impact on your institution at the three (3.0) percent reduction levels (Attachment A).

Please return the completed narrative response to Interim Vice Chancellor for Budget and Finance Sheri Mauck at smauck at osrhe.edu<mailto:smauck at osrhe.edu> by 12:00 p.m. on Friday, April 10, 2020 so that the information can be compiled and submitted to Secretary Mazzei by his requested deadline of Monday, April 13.

Thank you for your assistance.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D60CF4.ABEBF710]      [cid:image002.png at 01D60CF4.ABEBF710]



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From smauck at osrhe.edu  Thu Apr  9 09:04:59 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Thu, 9 Apr 2020 14:04:59 +0000
Subject: [Cobo] No COBO Meeting on 4/16
Message-ID: <3de2c19655f64ef2acd6d8b2fcc327e8@osrhe.edu>

Please note that there will be no Council of Business Officers' meeting on 4/16/2020.  Please remove that date from your calendars.  As the budget negotiations are on-going at the Capitol, you will be notified as soon as any definitive information is received on both the remainder of FY2020 and FY2021 revenue updates through a memo format.

Here is the currently anticipated schedule (subject to change) on the FY2021 budget cycle:

Budget Timetable

May 29, 2020                                   Public Hearing on Tuition Limits for FY21

May 29, 2020                                   State Regents approve allocations  -FRIDAY   Allocation packets will be emailed, as was done last year, upon approval by the State Regents.

June 10, 2020                                   Institutional Budgets due to State Regents' Office

June 10, 2020                                   Tuition and Mandatory Fee Proposals due to the State Regents' Office.

June 12, 2020                                   Annual Campus Master Plan EXCEL Spreadsheet to be returned.

June 26, 2020                                   Electronic budget entry on OMES EXCEL Worksheet Format for both Operating and Capital FY21 Budgets

June 24, 2020                                   Tuition Review Hearings (tentative date)

June 25, 2020                                   State Regents' meeting to approve FY2021 budgets and tuition proposals

If any of you have questions or concerns, for which our office can be helpful during this difficult time, please email or call. I'll be glad to help in finding answers for you to every extent possible.
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From smauck at osrhe.edu  Thu Apr  9 19:08:17 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Fri, 10 Apr 2020 00:08:17 +0000
Subject: [Cobo] Fwd: Distribution of CARES Act Funding for Emergency Student
 Financial Aid Relief
In-Reply-To: <422CEB0E-55C8-4657-8AC8-79C2282A8294@osrhe.edu>
References: <f13b3aec4d914203a0bc0ab96e67d7b5@osrhe.edu>,
 <422CEB0E-55C8-4657-8AC8-79C2282A8294@osrhe.edu>
Message-ID: <C9A4EF55-6156-4EF9-83D2-A6564932205F@osrhe.edu>


Business Officers,

Please see the release of data on federal stimulus funding to support student grants.

Tomorrow, I'll be coordinating with our OMES budget analyst on the proper fund to use for receipt and distribution of the federal stimulus funds. It has been suggested that the fund "490" be reinstated for this purpose. I am working to confirm that each agency, fund combination is available and has not been used for any other purposes.

 You should prepare for the amount of budget allotment your institution will need to request for federal stimulus fund expenditures for the remainder of this fiscal year, keeping in mind that at least 50% of the funds must be spent directly on aid to students.

Please be expecting additional guidance for establishing budget allotment very soon. Also, be aware that the US Department of Education will continue to provide additional guidance and rules for the institutional funding that will be made available in the coming days/weeks.

Sent from my iPad

Begin forwarded message:

From: "Johnson, Dr. Glen" <gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>>
Date: April 9, 2020 at 6:30:30 PM CDT
To: Presidents <pres at osrhe.edu<mailto:pres at osrhe.edu>>
Cc: "Alexis Hilbert (alexis.hilbert at tulsacc.edu<mailto:alexis.hilbert at tulsacc.edu>)" <alexis.hilbert at tulsacc.edu<mailto:alexis.hilbert at tulsacc.edu>>, "Hardcastle, Ben" <hardcast at nsuok.edu<mailto:hardcast at nsuok.edu>>, "Beutler, Randy" <randy.beutler at swosu.edu<mailto:randy.beutler at swosu.edu>>, "Blanke, Debbie" <dblanke at osrhe.edu<mailto:dblanke at osrhe.edu>>, "Caddell, Angela" <acaddell at osrhe.edu<mailto:acaddell at osrhe.edu>>, "Cunningham, Janet" <jlcunningham at nwosu.edu<mailto:jlcunningham at nwosu.edu>>, "Dean, Joel" <jdean at osrhe.edu<mailto:jdean at osrhe.edu>>, "Dunlap, Jim" <jim at dunlapconsultants.com<mailto:jim at dunlapconsultants.com>>, "Evans, Cheryl" <cheryl.evans at noc.edu<mailto:cheryl.evans at noc.edu>>, "Fair, Bryce" <bfair at osrhe.edu<mailto:bfair at osrhe.edu>>, "Faltyn, Timothy" <faltyn at opsu.edu<mailto:faltyn at opsu.edu>>, Gary Davidson <gdavidson at rose.edu<mailto:gdavidson at rose.edu>>, Gwendolyn Caldwell <sunflower46 at mac.com<mailto:sunflower46 at mac.com>>, "Hamlin, Payton" <phamlin at osrhe.edu<mailto:phamlin at osrhe.edu>>, "Hargis, Burns" <osupres at okstate.edu<mailto:osupres at okstate.edu>>, Hollye Hunt <hollye.hunt at oumedicine.com<mailto:hollye.hunt at oumedicine.com>>, "Hutchison, Tony" <thutchison at osrhe.edu<mailto:thutchison at osrhe.edu>>, "Webb, Jeanie" <jwebb at rose.edu<mailto:jwebb at rose.edu>>, Jerrod Shouse <Jerrod at shouseconsulting.com<mailto:Jerrod at shouseconsulting.com>>, Jessica Russell <jessica.b.russell at okstate.edu<mailto:jessica.b.russell at okstate.edu>>, "Feaver, Dr. John" <jfeaver at usao.edu<mailto:jfeaver at usao.edu>>, John Woods <jwoods at ou.edu<mailto:jwoods at ou.edu>>, Laura Butler <LButler8 at uco.edu<mailto:LButler8 at uco.edu>>, "Lisette Barnes (Lisette at ConsultingOklahoma.com<mailto:Lisette at consultingoklahoma.com>)" <Lisette at ConsultingOklahoma.com<mailto:Lisette at consultingoklahoma.com>>, Luke Martin <lukemartin2028 at gmail.com<mailto:lukemartin2028 at gmail.com>>, Marlene Landini <mlandini at occc.edu<mailto:mlandini at occc.edu>>, "McNally, LeeAnna" <lmcnally at osrhe.edu<mailto:lmcnally at osrhe.edu>>, Pat Hall <pat at pjhall.net<mailto:pat at pjhall.net>>, "Ramsey, Jason" <jason.ramsey at okstate.edu<mailto:jason.ramsey at okstate.edu>>, "Rice, Larry" <lrice at rsu.edu<mailto:lrice at rsu.edu>>, Scott Adkins <scottadkinsconsulting at valornet.com<mailto:scottadkinsconsulting at valornet.com>>, "Mauck, Sheri" <smauck at osrhe.edu<mailto:smauck at osrhe.edu>>, "Smith, Dr. Stephen" <ssmith at eosc.edu<mailto:ssmith at eosc.edu>>, "Greil, Stan" <sgreil at rose.edu<mailto:sgreil at rose.edu>>, "Steward, Jerry" <jsteward at occc.edu<mailto:jsteward at occc.edu>>
Subject: Distribution of CARES Act Funding for Emergency Student Financial Aid Relief

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
Cc:                  State Regents
                        Higher Education Network
From:             Chancellor Glen D. Johnson
Date:               Thursday, April 09, 2020
Subject:          Distribution of CARES Act Funding for Emergency Student Financial Aid Relief


Attached please find a press release issued this afternoon announcing that U.S. Secretary of Education Betsy DeVos will distribute approximately $6 billion of the $13.9 billion available in stimulus funding for higher education through the Coronavirus Aid, Relief, and Economic Security (CARES) ACT immediately to colleges and universities to provide direct emergency cash grants to college students whose lives and educations have been disrupted by the coronavirus outbreak (Attachment 1).

According to the press release colleges and universities are required to utilize the $6.28 billion made available today to provide cash grants to students for expenses related to disruptions to their educations due to the COVID-19 outbreak, including things like course materials and technology as well as food, housing, health care, and childcare.

In order to access the funds, the U.S. Department of Education must receive a signed certification from the higher education institution affirming they will distribute the funds in accordance with applicable law. The college or university will then determine which
students will receive the cash grants. All institutions must sign and return the Certificate of Funding and Agreement via: grants.gov<http://grants.gov> (https://www.grants.gov/web/grants/applicants/registration.html), acknowledging the terms and conditions of the funding. A PDF of this certification has been included with this memo as an attachment (Attachment 2). After the Department has received the certificate, institutions may draw down their emergency assistance funds using the Department’s G5 system.



Also attached is a letter from Secretary DeVos to college and university presidents regarding the distribution of these funds (Attachment 3). According to Secretary DeVos’ cover letter to college and university presidents, “the CARES Act provides institutions with significant discretion on how to award this emergency assistance to students. This means that each institution may develop its own system and process for determining how to allocate these funds, which may include distributing the funds to all students or only to students who demonstrate significant need. The only statutory requirement is that the funds be used to cover expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and child care).”



Finally, please find attached the “Allocations for Section 18004(a)(1) of the CARES Act” as produced by the U.S. Department of Education for your review (Attachment 4).



Additional information regarding the allocation of funds for emergency student financial aid grants can be found online at https://www2.ed.gov/about/offices/list/ope/caresact.html?utm_content=&utm_medium=email&utm_name=&utm_source=govdelivery&utm_term.


If you have any questions regarding this information, please forward them to Kylie Smith, Vice Chancellor for Administration, at ksmith at osrhe.edu<mailto:ksmith at osrhe.edu> and she will coordinate responses.

Thank you.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


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From smauck at osrhe.edu  Sat Apr 11 15:52:50 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Sat, 11 Apr 2020 20:52:50 +0000
Subject: [Cobo] FW: Updated Instructions for Receipt of CARES Act Funding
In-Reply-To: <fa333d80c7b5425f90353d1b4d53affc@osrhe.edu>
References: <fa333d80c7b5425f90353d1b4d53affc@osrhe.edu>
Message-ID: <6ef71ed29ebc46749fc858c6d3eeef5b@osrhe.edu>



From: Johnson, Dr. Glen
Sent: Friday, April 10, 2020 6:17 PM
To: Presidents <pres at osrhe.edu>
Cc: Alexis Hilbert (alexis.hilbert at tulsacc.edu) <alexis.hilbert at tulsacc.edu>; Hardcastle, Ben <hardcast at nsuok.edu>; Beutler, Randy <randy.beutler at swosu.edu>; Blanke, Debbie <dblanke at osrhe.edu>; Caddell, Angela <acaddell at osrhe.edu>; Cunningham, Janet <jlcunningham at nwosu.edu>; Dean, Joel <jdean at osrhe.edu>; Dunlap, Jim <jim at dunlapconsultants.com>; Evans, Cheryl <cheryl.evans at noc.edu>; Fair, Bryce <bfair at osrhe.edu>; Faltyn, Timothy <faltyn at opsu.edu>; Gary Davidson <gdavidson at rose.edu>; Gwendolyn Caldwell <sunflower46 at mac.com>; Hamlin, Payton <phamlin at osrhe.edu>; Hargis, Burns <osupres at okstate.edu>; Hollye Hunt <hollye.hunt at oumedicine.com>; Hutchison, Tony <thutchison at osrhe.edu>; Webb, Jeanie <jwebb at rose.edu>; Jerrod Shouse <Jerrod at shouseconsulting.com>; Jessica Russell <jessica.b.russell at okstate.edu>; Feaver, Dr. John <jfeaver at usao.edu>; John Woods <jwoods at ou.edu>; Laura Butler <LButler8 at uco.edu>; Lisette Barnes (Lisette at ConsultingOklahoma.com) <Lisette at ConsultingOklahoma.com>; Luke Martin <lukemartin2028 at gmail.com>; Marlene Landini <mlandini at occc.edu>; McNally, LeeAnna <lmcnally at osrhe.edu>; Pat Hall <pat at pjhall.net>; Ramsey, Jason <jason.ramsey at okstate.edu>; Rice, Larry <lrice at rsu.edu>; Scott Adkins <scottadkinsconsulting at valornet.com>; Mauck, Sheri <smauck at osrhe.edu>; Smith, Dr. Stephen <ssmith at eosc.edu>; Greil, Stan <sgreil at rose.edu>; Steward, Jerry <jsteward at occc.edu>
Subject: Updated Instructions for Receipt of CARES Act Funding
Importance: High

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
Cc:                  State Regents
                        Higher Education Network
From:             Chancellor Glen D. Johnson
Date:               Friday, April 10, 2020
Subject:          Updated Instructions for Receipt of CARES Act Funding


Following up on my e-mail from yesterday, Thursday, April 9 (Attachment 1), I wanted to let you know that the U.S. Department of Education (USDE) released guidance this afternoon to address issues that were discovered in submitting the required Certificate of Funding and Agreement via grants.gov.

According to the USDE website, “the earlier issues with grants.gov have been resolved and institutions should feel free to upload their Certificates of Agreement to grants.gov at their convenience. When filling out the Certificate of Agreement, please remember to enter the institution’s 50% direct-to-student allocation on the certificate, not the full 100% allocation. The availability of the remaining 50% of these funds will be announced soon.”

Attached please find a copy of the instructions for uploading your institution’s Certificate of Funding and Agreement, entitled “Instructions for Submitting the Recipient’s Funding Certification and Agreement and Application Forms” (Attachment 2) and a copy of procedures and tips on navigating grants.gov, entitled “Grants.gov Submission Procedures and Tips for Applicants” (Attachment 3).

When submitting your institution’s Certificate of Funding and Agreement, please note that the opportunity number is ED-GRANTS-041020-003.  If you have any additional questions, please contact Chris McCaghren, Deputy Assistant Secretary for Higher Education Programs, at 202-453-7337 or christopher.mccaghren at ed.gov<mailto:christopher.mccaghren at ed.gov>.

For more information regarding this announcement, please visit  https://www2.ed.gov/about/offices/list/ope/caresact.html.

Thank you.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


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From smauck at osrhe.edu  Mon Apr 13 11:06:47 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Mon, 13 Apr 2020 16:06:47 +0000
Subject: [Cobo] Instructions for Receipt of CARES Act Funding - Budget
 Revision Submissions
Message-ID: <d98b258831e241bc906f10ce725400fc@osrhe.edu>

Please see the budget instructions for filing a budget revision for the receipt and expenditure of the Federal CARES Act funding for the COVID -19 crisis.  I've attached a template for the budget revisions you will need to submit. You will need to add your agency number and the amount of allotment you are requesting.

Please remember that 50% of the funding you receive must go directly for grants to students.  The first tranche of funding from the Federal USDE to be release this week is for the student grants only.   Please send your budget revision worksheet to me, (smauck at osrhe.edu) then I'll forward, after review, on to OMES for processing.

The 490 fund has been established at the State Level for the purpose of the CARES Act funding.  You will need to file a budget revision to establish budget using the department of 4900001 and the Statewide program of A0104.

If you have questions or concerns, please feel free to reach out.  Thank you.



See the directions provided below through OMES DCAR:
COVID-19 TEMPORARY PROCEDURES
COVID-19 - CARES Act to include aid to state and local governments - ARRA-like reporting to be required

Like the American Recovery and Reinvestment Act, the CARES Act providing federal economic relief to state and local governments will require reporting. Several state agencies that worked tirelessly during the ARRA implementation will recognize provisions establishing a Pandemic Response Accountability Commission and quarterly reporting similar to that required during ARRA.

Final federal regulations are expected in mid-April. Look for future updates on reporting requirements after the federal regulations are final. The requested information will include state agency reporting contacts and other responsible persons, federal grant award information including award amounts, expenditure amounts, federal award identification and tracking information normally associated with grant awards.

CLASS FUNDING 49000:

Oklahoma state agencies should plan to use PeopleSoft Class Funding 49000 for depositing and expending Pandemic Recovery dollars. If your agency is currently using this class funding, OMES will be working with your agency to clear out the activity in this class funding. If your agency will be receiving Pandemic Recovery funding and you do not already have a Class Funding 49000, please contact Jennie Pratt at jennie.pratt at omes.ok.gov<mailto:Jennie.Pratt at omes.ok.gov> to have one set up for your agency.
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From smauck at osrhe.edu  Mon Apr 13 13:46:34 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Mon, 13 Apr 2020 18:46:34 +0000
Subject: [Cobo] =?windows-1252?q?FW=3A_Response_to_Request_from_Secretary_?=
 =?windows-1252?q?of_Budget_Mike_Mazzei_=96_Impact_of_3=25_FY21_Budget_Red?=
 =?windows-1252?q?uction_Scenario?=
In-Reply-To: <1098aee74e7f41d28e91b19bb9544f01@osrhe.edu>
References: <1098aee74e7f41d28e91b19bb9544f01@osrhe.edu>
Message-ID: <9bc9367f32294c1d9bf37fb1662a0adc@osrhe.edu>

Find the correspondence provided to Sec. Mazzei on potential impacts of a 3% reduction in state appropriations.

From: Johnson, Dr. Glen
Sent: Monday, April 13, 2020 1:32 PM
To: Presidents <pres at osrhe.edu>
Subject: Response to Request from Secretary of Budget Mike Mazzei – Impact of 3% FY21 Budget Reduction Scenario

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  State Regents
                        Presidents
From:             Chancellor Glen D. Johnson
Date:               Monday, April 13, 2020
Subject:          Response to Request from Secretary of Budget Mike Mazzei – Impact of 3% FY21 Budget Reduction Scenario


As you know, last week Secretary of Budget Mike Mazzei requested that our state system of higher education provide detailed information with regard to a potential 3% budget cut for FY21.

Attached please find the response that was submitted on behalf of our state system of higher education to Secretary Mazzei this afternoon detailing the negative impact that a 3% cut in state appropriations will have on our state system of higher education for FY21.

Thank you.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D61197.D93BB0F0]      [cid:image002.png at 01D61197.D93BB0F0]



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From smauck at osrhe.edu  Tue Apr 14 11:11:45 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Tue, 14 Apr 2020 16:11:45 +0000
Subject: [Cobo] FW: Instructions for Receipt of CARES Act Funding - Budget
 Revision Submissions
In-Reply-To: <d98b258831e241bc906f10ce725400fc@osrhe.edu>
References: <d98b258831e241bc906f10ce725400fc@osrhe.edu>
Message-ID: <cf39ab766ea14fb0b9ca95a56b4d544c@osrhe.edu>

Please find an update to the state-wide program code sent out yesterday.  OMES has agreed to continue to use our default "higher education" code of C0104, instead of the new code listed below since it will require cumbersome programming at the institutional level.  I'll update those worksheet revisions already submitted for that column and have update the attached template for your use.

From: Mauck, Sheri
Sent: Monday, April 13, 2020 11:07 AM
To: Council of Business Officers <cobo at lists.onenet.net>
Subject: Instructions for Receipt of CARES Act Funding - Budget Revision Submissions

Please see the budget instructions for filing a budget revision for the receipt and expenditure of the Federal CARES Act funding for the COVID -19 crisis.  I've attached a template for the budget revisions you will need to submit. You will need to add your agency number and the amount of allotment you are requesting.

Please remember that 50% of the funding you receive must go directly for grants to students.  The first tranche of funding from the Federal USDE to be release this week is for the student grants only.   Please send your budget revision worksheet to me, (smauck at osrhe.edu<mailto:smauck at osrhe.edu>) then I'll forward, after review, on to OMES for processing.

The 490 fund has been established at the State Level for the purpose of the CARES Act funding.  You will need to file a budget revision to establish budget using the department of 4900001 and the Statewide program of A0104 C0104.

If you have questions or concerns, please feel free to reach out.  Thank you.



See the directions provided below through OMES DCAR:
COVID-19 TEMPORARY PROCEDURES
COVID-19 - CARES Act to include aid to state and local governments - ARRA-like reporting to be required

Like the American Recovery and Reinvestment Act, the CARES Act providing federal economic relief to state and local governments will require reporting. Several state agencies that worked tirelessly during the ARRA implementation will recognize provisions establishing a Pandemic Response Accountability Commission and quarterly reporting similar to that required during ARRA.

Final federal regulations are expected in mid-April. Look for future updates on reporting requirements after the federal regulations are final. The requested information will include state agency reporting contacts and other responsible persons, federal grant award information including award amounts, expenditure amounts, federal award identification and tracking information normally associated with grant awards.

CLASS FUNDING 49000:

Oklahoma state agencies should plan to use PeopleSoft Class Funding 49000 for depositing and expending Pandemic Recovery dollars. If your agency is currently using this class funding, OMES will be working with your agency to clear out the activity in this class funding. If your agency will be receiving Pandemic Recovery funding and you do not already have a Class Funding 49000, please contact Jennie Pratt at jennie.pratt at omes.ok.gov<mailto:Jennie.Pratt at omes.ok.gov> to have one set up for your agency.
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From smauck at osrhe.edu  Tue Apr 14 11:32:42 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Tue, 14 Apr 2020 16:32:42 +0000
Subject: [Cobo] FW: Instructions for Receipt of CARES Act Funding - Budget
 Revision Submissions
In-Reply-To: <cf39ab766ea14fb0b9ca95a56b4d544c@osrhe.edu>
References: <d98b258831e241bc906f10ce725400fc@osrhe.edu>
 <cf39ab766ea14fb0b9ca95a56b4d544c@osrhe.edu>
Message-ID: <7770e74cd0614eab9a5978320d7cac39@osrhe.edu>

Sorry, should be Statewide Code "Higher Education"  C0103....updated.

From: Mauck, Sheri
Sent: Tuesday, April 14, 2020 11:12 AM
To: Council of Business Officers <cobo at lists.onenet.net>
Subject: FW: Instructions for Receipt of CARES Act Funding - Budget Revision Submissions

Please find an update to the state-wide program code sent out yesterday.  OMES has agreed to continue to use our default "higher education" code of C0104, instead of the new code listed below since it will require cumbersome programming at the institutional level.  I'll update those worksheet revisions already submitted for that column and have update the attached template for your use.

From: Mauck, Sheri
Sent: Monday, April 13, 2020 11:07 AM
To: Council of Business Officers <cobo at lists.onenet.net<mailto:cobo at lists.onenet.net>>
Subject: Instructions for Receipt of CARES Act Funding - Budget Revision Submissions

Please see the budget instructions for filing a budget revision for the receipt and expenditure of the Federal CARES Act funding for the COVID -19 crisis.  I've attached a template for the budget revisions you will need to submit. You will need to add your agency number and the amount of allotment you are requesting.

Please remember that 50% of the funding you receive must go directly for grants to students.  The first tranche of funding from the Federal USDE to be release this week is for the student grants only.   Please send your budget revision worksheet to me, (smauck at osrhe.edu<mailto:smauck at osrhe.edu>) then I'll forward, after review, on to OMES for processing.

The 490 fund has been established at the State Level for the purpose of the CARES Act funding.  You will need to file a budget revision to establish budget using the department of 4900001 and the Statewide program of A0104 C0103.

If you have questions or concerns, please feel free to reach out.  Thank you.



See the directions provided below through OMES DCAR:
COVID-19 TEMPORARY PROCEDURES
COVID-19 - CARES Act to include aid to state and local governments - ARRA-like reporting to be required

Like the American Recovery and Reinvestment Act, the CARES Act providing federal economic relief to state and local governments will require reporting. Several state agencies that worked tirelessly during the ARRA implementation will recognize provisions establishing a Pandemic Response Accountability Commission and quarterly reporting similar to that required during ARRA.

Final federal regulations are expected in mid-April. Look for future updates on reporting requirements after the federal regulations are final. The requested information will include state agency reporting contacts and other responsible persons, federal grant award information including award amounts, expenditure amounts, federal award identification and tracking information normally associated with grant awards.

CLASS FUNDING 49000:

Oklahoma state agencies should plan to use PeopleSoft Class Funding 49000 for depositing and expending Pandemic Recovery dollars. If your agency is currently using this class funding, OMES will be working with your agency to clear out the activity in this class funding. If your agency will be receiving Pandemic Recovery funding and you do not already have a Class Funding 49000, please contact Jennie Pratt at jennie.pratt at omes.ok.gov<mailto:Jennie.Pratt at omes.ok.gov> to have one set up for your agency.
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From acaddell at osrhe.edu  Thu Apr 16 09:17:03 2020
From: acaddell at osrhe.edu (Caddell, Angela)
Date: Thu, 16 Apr 2020 14:17:03 +0000
Subject: [Cobo] Call for Proposals: 2020 Campus Safety & Security Summit
Message-ID: <7e4ea3cb77264063a5133c3974ff3510@osrhe.edu>

CALL FOR PROPOSALS

You're invited to submit proposals for concurrent and panel sessions for the Campus Safety & Security Summit, to be held October 29, 2020 in Midwest City. The State Regents' Campus Safety and Security Task Force welcomes session proposals from college, university, technology center and community professionals that address issues, best practices, policy, research, operations or administration in the realm of campus safety and security.

Session proposals are due by Friday, May 15. The Session Proposal Form and a list of topics of particular interest are available at www.okhighered.org/campus-safety/summit.shtml<http://www.okhighered.org/campus-safety/summit.shtml>. Completed proposal forms may be submitted to Angela Caddell at acaddell at osrhe.edu<mailto:acaddell at osrhe.edu> or 405.225.9181 (fax). Submit your proposal today!


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From smauck at osrhe.edu  Mon Apr 20 17:35:15 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Mon, 20 Apr 2020 22:35:15 +0000
Subject: [Cobo] FW: Update on Board of Equalization Meeting - April 20, 2020
In-Reply-To: <4cdf531fd3c74ec38f980f008e2259b6@osrhe.edu>
References: <4cdf531fd3c74ec38f980f008e2259b6@osrhe.edu>
Message-ID: <451471966e5040d2be409e07b361e5aa@osrhe.edu>



From: Johnson, Dr. Glen
Sent: Monday, April 20, 2020 5:35 PM
To: Presidents <pres at osrhe.edu>
Subject: Update on Board of Equalization Meeting - April 20, 2020

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
From:             Chancellor Glen D. Johnson
Date:               Monday, April 20, 2020
Subject:          Update on Board of Equalization Meeting - April 20, 2020


I wanted to let you know that at their meeting this afternoon, the Board of Equalization met by videoconference this afternoon. The following actions were taken with regard to FY2020 and FY2021:

FY2020
This afternoon the State Board of Equalization declared a general revenue failure of $416.9 million for FY2020. This shortfall represents a change of 6% from the figures that were certified in February 2020.  The shortfall could be covered by the use of funding in the Constitutional Reserve Fund made possible by SB 1053, SB 199, and SB617, which were passed by the Legislature on April 6, 2020.  The use of "Rainy Day" funds could fully fund the original appropriations for FY2020 and avoid budget cuts for the remaining two months of the fiscal year.

The Board of Equalization unanimously voted to approve the certification of the revenue shortfall for FY2020.  Voting in favor of the motion were Governor Kevin Stitt, Lieutenant Governor Matt Pinnell, Attorney General Mike Hunter, State Treasurer Randy McDaniel, State Superintendent Joy Hofmeister, State Auditor & Inspector Cindy Byrd, and Oklahoma Commissioner of Agriculture Blayne Arthur.

FY2021
During the Board of Equalization meeting, state officials also received a presentation on Oklahoma's financial picture for the fiscal year that begins July 1, 2020 from the Oklahoma Tax Commission. The slides from this presentation have been attached for your review.

The revised revenue projections show the state would have approximately $6.9 billion for FY2021. The current year's state budget was built on a revenue projection of $8.3 billion. This represents a $1.4 billion (16.6%) reduction in the revenue available for FY2021 that was certified by the Board of Equalization at their February meeting.

The Board of Equalization also voted on a motion to send a letter to the Legislature from Governor Stitt with the new estimated calculations provided by the Oklahoma Tax commission for FY2021 to consider as the total revenue available for the FY2021 budget.

I have attached the press release issued by Governor Stitt this afternoon following the Board of Equalization meeting as well as articles posted online by The Oklahoman and the Tulsa World.

Please let me know if you have any questions.

Thanks.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


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From mcoponiti at usao.edu  Mon Apr 20 20:34:53 2020
From: mcoponiti at usao.edu (Mike Coponiti)
Date: Tue, 21 Apr 2020 01:34:53 +0000
Subject: [Cobo] FCARES Act - Student Grants
In-Reply-To: <DM5PR1101MB21075BBF5E3A247F18790AFECCD40@DM5PR1101MB2107.namprd11.prod.outlook.com>
References: <DM5PR1101MB21075BBF5E3A247F18790AFECCD40@DM5PR1101MB2107.namprd11.prod.outlook.com>
Message-ID: <DM5PR1101MB210786B58E1C6DF335AA84A0CCD50@DM5PR1101MB2107.namprd11.prod.outlook.com>



Council,

Has anyone established how they plan to distribute these funds?  We are looking at a few scenarios including to all students.  Just trying to get a feel for what everyone is planning.

Also, has anyone actually received funding?

Stay Safe!

Mike ‘Mick’ Coponiti
Vice President for Business and Finance<https://usao.edu/directory/mike-coponiti.html>
1727 West Alabama Ave
Chickasha, OK  73018
405.574.1333
405.574.1220 (fax)
[cid:94A38C89-770B-4F16-AB2C-ECAF139462C7]

This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

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From twhite at eosc.edu  Mon Apr 20 20:56:00 2020
From: twhite at eosc.edu (Trisha White)
Date: Mon, 20 Apr 2020 20:56:00 -0500
Subject: [Cobo] FCARES Act - Student Grants
In-Reply-To: <DM5PR1101MB210786B58E1C6DF335AA84A0CCD50@DM5PR1101MB2107.namprd11.prod.outlook.com>
References: <DM5PR1101MB21075BBF5E3A247F18790AFECCD40@DM5PR1101MB2107.namprd11.prod.outlook.com>
 <DM5PR1101MB210786B58E1C6DF335AA84A0CCD50@DM5PR1101MB2107.namprd11.prod.outlook.com>
Message-ID: <CABKQsKDyTR7_ME2RVS2B9u=dtw+hB_xPd5GV+SOMGsbQ3n7Fng@mail.gmail.com>

We are looking at basing the amount on a per credit hour of enrollment.
This is not finalized yet just what we have discussed but we would give the
students $50 (example) per credit hour they are enrolled.

I was curious if these would be processed on the students AR account just
like all other scholarships but from what I read this has to go back to the
student even if they owe tuition.
Also if these would be reported on the students 1098-T?

Trisha White
Director of Finance
Eastern Oklahoma State College


On Mon, Apr 20, 2020 at 8:36 PM Mike Coponiti <mcoponiti at usao.edu> wrote:

>
>
>
> Council,
>
>
>
> Has anyone established how they plan to distribute these funds?  We are
> looking at a few scenarios including to all students.  Just trying to get a
> feel for what everyone is planning.
>
>
>
> Also, has anyone actually received funding?
>
>
>
> Stay Safe!
>
>
>
> Mike ‘Mick’ Coponiti
>
> Vice President for Business and Finance
> <https://usao.edu/directory/mike-coponiti.html>
>
> 1727 West Alabama Ave
>
> Chickasha, OK  73018
>
> 405.574.1333
>
> 405.574.1220 (fax)
>
> [image: cid:94A38C89-770B-4F16-AB2C-ECAF139462C7]
>
>
>
> This e-mail (including any attachments) is for the sole use of the
> intended recipient(s) and may contain information that is confidential
> and/or protected by legal privilege. Any unauthorized review, use, copy,
> disclosure or distribution of this e-mail is strictly prohibited. If you
> are not the intended recipient, please notify the appropriate party at
> USAO, and immediately destroy all copies of this e-mail. USAO does not
> accept any liability for breach of security, error or virus that may result
> from the transmission of this message.
>
>
> _______________________________________________
> Cobo mailing list
> Cobo at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/cobo
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From brenda.burgess at swosu.edu  Tue Apr 21 08:25:11 2020
From: brenda.burgess at swosu.edu (Burgess, Brenda)
Date: Tue, 21 Apr 2020 13:25:11 +0000
Subject: [Cobo] FCARES Act - Student Grants
In-Reply-To: <CABKQsKDyTR7_ME2RVS2B9u=dtw+hB_xPd5GV+SOMGsbQ3n7Fng@mail.gmail.com>
References: <DM5PR1101MB21075BBF5E3A247F18790AFECCD40@DM5PR1101MB2107.namprd11.prod.outlook.com>
 <DM5PR1101MB210786B58E1C6DF335AA84A0CCD50@DM5PR1101MB2107.namprd11.prod.outlook.com>,
 <CABKQsKDyTR7_ME2RVS2B9u=dtw+hB_xPd5GV+SOMGsbQ3n7Fng@mail.gmail.com>
Message-ID: <4CE205F4-497F-407B-83E5-2079DC07BDDD@swosu.edu>

This is not reportable on 1098T, 1099 or W2. There is a function in Colleague that allows it to be applied through their bursar’s account but not applied to an outstanding balance.
The payment goes directly to the students payment of choice either direct deposit or check.

Sent from my cell phone

On Apr 21, 2020, at 8:20 AM, Trisha White <twhite at eosc.edu> wrote:


We are looking at basing the amount on a per credit hour of enrollment. This is not finalized yet just what we have discussed but we would give the students $50 (example) per credit hour they are enrolled.

I was curious if these would be processed on the students AR account just like all other scholarships but from what I read this has to go back to the student even if they owe tuition.
Also if these would be reported on the students 1098-T?

Trisha White
Director of Finance
Eastern Oklahoma State College


On Mon, Apr 20, 2020 at 8:36 PM Mike Coponiti <mcoponiti at usao.edu<mailto:mcoponiti at usao.edu>> wrote:


Council,

Has anyone established how they plan to distribute these funds?  We are looking at a few scenarios including to all students.  Just trying to get a feel for what everyone is planning.

Also, has anyone actually received funding?

Stay Safe!

Mike ‘Mick’ Coponiti
Vice President for Business and Finance<https://usao.edu/directory/mike-coponiti.html>
1727 West Alabama Ave
Chickasha, OK  73018
405.574.1333
405.574.1220 (fax)
<image001.png>

This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

_______________________________________________
Cobo mailing list
Cobo at lists.onenet.net<mailto:Cobo at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/cobo
_______________________________________________
Cobo mailing list
Cobo at lists.onenet.net
https://lists.onenet.net/mailman/listinfo/cobo
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From cgary at occc.edu  Tue Apr 21 08:37:50 2020
From: cgary at occc.edu (Gary, Cynthia D.)
Date: Tue, 21 Apr 2020 13:37:50 +0000
Subject: [Cobo] FCARES Act - Student Grants
In-Reply-To: <4CE205F4-497F-407B-83E5-2079DC07BDDD@swosu.edu>
References: <DM5PR1101MB21075BBF5E3A247F18790AFECCD40@DM5PR1101MB2107.namprd11.prod.outlook.com>
 <DM5PR1101MB210786B58E1C6DF335AA84A0CCD50@DM5PR1101MB2107.namprd11.prod.outlook.com>,
 <CABKQsKDyTR7_ME2RVS2B9u=dtw+hB_xPd5GV+SOMGsbQ3n7Fng@mail.gmail.com>
 <4CE205F4-497F-407B-83E5-2079DC07BDDD@swosu.edu>
Message-ID: <eb24831bec384be197736583f05cd308@occc.edu>


What is the Colleague function you are referring to?

Thank you.

Cynthia Gary, CFO
Oklahoma City Community College

From: Cobo <cobo-bounces at lists.onenet.net> On Behalf Of Burgess, Brenda
Sent: Tuesday, April 21, 2020 8:25 AM
To: Trisha White <twhite at eosc.edu>
Cc: Mike Coponiti <mcoponiti at usao.edu>; Council of Business Officers <cobo at lists.onenet.net>
Subject: Re: [Cobo] FCARES Act - Student Grants

CAUTION: This email originated from outside of Oklahoma City Community College. Do not click links or open attachments unless you recognize the sender and know the content is safe. Please contact the Help Desk at extension 7777 if you are unsure.
This is not reportable on 1098T, 1099 or W2. There is a function in Colleague that allows it to be applied through their bursar’s account but not applied to an outstanding balance.
The payment goes directly to the students payment of choice either direct deposit or check.
Sent from my cell phone


On Apr 21, 2020, at 8:20 AM, Trisha White <twhite at eosc.edu<mailto:twhite at eosc.edu>> wrote:

We are looking at basing the amount on a per credit hour of enrollment. This is not finalized yet just what we have discussed but we would give the students $50 (example) per credit hour they are enrolled.

I was curious if these would be processed on the students AR account just like all other scholarships but from what I read this has to go back to the student even if they owe tuition.
Also if these would be reported on the students 1098-T?

Trisha White
Director of Finance
Eastern Oklahoma State College


On Mon, Apr 20, 2020 at 8:36 PM Mike Coponiti <mcoponiti at usao.edu<mailto:mcoponiti at usao.edu>> wrote:


Council,

Has anyone established how they plan to distribute these funds?  We are looking at a few scenarios including to all students.  Just trying to get a feel for what everyone is planning.

Also, has anyone actually received funding?

Stay Safe!

Mike ‘Mick’ Coponiti
Vice President for Business and Finance<https://urldefense.proofpoint.com/v2/url?u=https-3A__usao.edu_directory_mike-2Dcoponiti.html&d=DwMGaQ&c=ozaQIQjULwvu86-OCdkRYHRNoyiIvjO9RGA_WNqbchA&r=etB4b38c3H-CCzqMfjOBkg&m=ZXdx6N-Z4LjU_vH7tW8aGUxPGeATk0slmMyYGUfc5iU&s=Jxf2fMkDUr5pIWhSkyWiLjzfKuFO68wA3p-0ki1Z6OU&e=>
1727 West Alabama Ave
Chickasha, OK  73018
405.574.1333
405.574.1220 (fax)
<image001.png>

This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

_______________________________________________
Cobo mailing list
Cobo at lists.onenet.net<mailto:Cobo at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/cobo<https://urldefense.proofpoint.com/v2/url?u=https-3A__lists.onenet.net_mailman_listinfo_cobo&d=DwMGaQ&c=ozaQIQjULwvu86-OCdkRYHRNoyiIvjO9RGA_WNqbchA&r=etB4b38c3H-CCzqMfjOBkg&m=ZXdx6N-Z4LjU_vH7tW8aGUxPGeATk0slmMyYGUfc5iU&s=eqyl6Hto7d_cPUfbaJJgmyr1AhMOSNrFZBokWGDw64o&e=>
_______________________________________________
Cobo mailing list
Cobo at lists.onenet.net<mailto:Cobo at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/cobo
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From smauck at osrhe.edu  Thu Apr 23 10:01:10 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Thu, 23 Apr 2020 15:01:10 +0000
Subject: [Cobo] FW: Additional Guidance on Distribution of Emergency Student
 Financial Aid under the CARES Act
In-Reply-To: <afcb1b8a80c64275ba8e18524a078e6b@osrhe.edu>
References: <afcb1b8a80c64275ba8e18524a078e6b@osrhe.edu>
Message-ID: <4bbc6a0806ea4d6d8011fb6898e39a58@osrhe.edu>

Please see guidance sent out to your Presidents yesterday.

From: Johnson, Dr. Glen
Sent: Wednesday, April 22, 2020 2:12 PM
To: Presidents <pres at osrhe.edu>
Subject: Additional Guidance on Distribution of Emergency Student Financial Aid under the CARES Act

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
From:             Chancellor Glen D. Johnson
Date:               Wednesday, April 22, 2020
Subject:          Additional Guidance on Distribution of Emergency Student Financial Aid under
the CARES Act


Attached please find a "Frequently Asked Questions" guide that has been issued by the U.S. Department of Education regarding the distribution of emergency student financial aid under the CARES Act. This information can also be found online at: https://www2.ed.gov/about/offices/list/ope/caresact.html.

Thank you.

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D618B0.0BF1E040]      [cid:image002.png at 01D618B0.0BF1E040]


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From smauck at osrhe.edu  Thu Apr 23 10:02:13 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Thu, 23 Apr 2020 15:02:13 +0000
Subject: [Cobo] FW: Potential FY2021 Budget Reduction Scenarios 7.5% and 10%
In-Reply-To: <701c90a5ee5f49aba735455a9c666098@osrhe.edu>
References: <701c90a5ee5f49aba735455a9c666098@osrhe.edu>
Message-ID: <b69fbe8858e447bb95c53e77319ea7dd@osrhe.edu>

Please find an important request below sent to your Presidents yesterday on additional budget scenarios. Thank you.

From: Johnson, Dr. Glen
Sent: Wednesday, April 22, 2020 11:23 AM
To: Presidents <pres at osrhe.edu>; Leaming, Adam <adam.leaming at ucponcacity.com>; Maher, Peggy <pmaher at ucso.osrhe.edu>; 'brianbush at quartzmountain.org' <brianbush at quartzmountain.org>
Subject: Potential FY2021 Budget Reduction Scenarios 7.5% and 10%
Importance: High

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
Cc:                  State Regents
From:             Chancellor Glen D. Johnson
Date:               Wednesday, April 22, 2020
Subject:          Potential FY2021 Budget Reduction Scenarios 7.5% and 10%


Senate Appropriations and Budget Education Subcommittee Chairman Dewayne Pemberton has requested that our State System of Higher Education institutions provide detailed information related to potential FY2021 budget cut scenarios of 7.5 percent and 10 percent.

Accordingly, each institution is requested to complete the attached forms (Attachment A) that specify the negative impacts that a 7.5 percent and 10 percent budget cut would have on your campuses. Senator Pemberton has specifically asked that we include the number of positions and number of programs that would be eliminated under these scenarios.

For your reference in compiling your responses, we have also attached a breakdown of the potential reduction amounts for both scenarios (Attachment B).

It may be helpful to include a cover letter with the submission of your budget reduction forms that would include a narrative summarizing the negative impacts that the potential budget reduction scenarios of 7.5 percent and 10 percent would have on your respective institutions.

Please return the completed forms and cover letter to Interim Vice Chancellor for Budget and Finance Sheri Mauck at smauck at osrhe.edu<mailto:smauck at osrhe.edu> by close of business on Monday, April 27 so that the information can be compiled and submitted to Senator Pemberton.

Please let me know if you have any questions.

Thanks.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D61898.6FFC4E30]      [cid:image002.png at 01D61898.6FFC4E30]


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From smauck at osrhe.edu  Thu Apr 23 10:02:59 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Thu, 23 Apr 2020 15:02:59 +0000
Subject: [Cobo] FW: Distribution of CARES Act Funding for Institutions
In-Reply-To: <25f9029bba9d44f5b4b6fba4693c48d5@osrhe.edu>
References: <25f9029bba9d44f5b4b6fba4693c48d5@osrhe.edu>
Message-ID: <a4fe0b5d130d4a9fac9482acef3fd614@osrhe.edu>

Please find guidance on the institutional portion of funding now available from the Federal CARES Act.

From: Johnson, Dr. Glen
Sent: Wednesday, April 22, 2020 11:20 AM
To: Presidents <pres at osrhe.edu>

Subject: Distribution of CARES Act Funding for Institutions
Importance: High

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
Cc:                  State Regents
                        Higher Education Network
From:             Chancellor Glen D. Johnson
Date:               Wednesday, April 22, 2020
Subject:          Distribution of CARES Act Funding for Institutions


Attached please find a press release issued yesterday afternoon announcing that U.S. Secretary of Education Betsy DeVos has made available an additional $6.2 billion in stimulus funding through the Coronavirus Aid, Relief, and Economic Security (CARES) ACT to higher education institutions (Attachment 1).

Also attached is a letter from Secretary DeVos to college and university presidents regarding the distribution of these funds (Attachment 2). According to Secretary DeVos’ cover letter to college and university presidents, Section 18004(c) of the CARES Act allows higher education institutions “to use up to one-half of the total funds received under Section 18004(a)(1) to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus.”


In order to access the funds for Recipient’s Institutional Costs under Sections 18004(a)(1) and 18004(c) of the CARES Act, institutions must sign the Recipient’s Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund (Attachment 3) and return it via grants.gov (https://www.grants.gov), acknowledging and agreeing to the terms and conditions of the funding. After the USDE has received the Certification and Agreement and verified the information therein, institutions may draw down their funds for the Recipient’s Institutional Costs using the Department’s G5 system.



According the USDE website (https://www2.ed.gov/about/offices/list/ope/caresact.html), institutions must complete and submit the Certification and Agreement for the emergency student financial aid allocation of CARES Act funding before submitting the Certification and Agreement for the institution’s allocation of CARES Act funding..



Finally, please find attached the “Allocations for Section 18004(a)(1) of the CARES Act” as produced by the U.S. Department of Education for your review (Attachment 4).



Additional information regarding the allocation of funds to higher education institutions can be found online at: https://www2.ed.gov/about/offices/list/ope/caresact.html. This includes a Frequently Asked Questions document regarding the institutional portion of higher education stimulus funding under the CARES Act (Attachment 5).


If you have any questions regarding this information, please forward them to Kylie Smith, Vice Chancellor for Administration, at ksmith at osrhe.edu<mailto:ksmith at osrhe.edu> and she will coordinate responses.

Thank you.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D61897.EA0A7310]      [cid:image002.png at 01D61897.EA0A7310]



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From smauck at osrhe.edu  Fri Apr 24 18:56:21 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Fri, 24 Apr 2020 23:56:21 +0000
Subject: [Cobo] FW: Potential FY2021 Budget Reduction Scenarios 7.5% and 10%
In-Reply-To: <5e7dc5063af248998c3903d9a25c38d3@osrhe.edu>
References: <5e7dc5063af248998c3903d9a25c38d3@osrhe.edu>
Message-ID: <0cd61bdfffdf40d6a6c5a18f8f750207@osrhe.edu>

Business Officers, please find the updated due date to accommodate an additional request on the budget reduction scenarios.  Please provide by NOON, Monday, April 27, 2020.  Thank you.

From: Johnson, Dr. Glen
Sent: Friday, April 24, 2020 3:43 PM
To: Presidents <pres at osrhe.edu>
Cc:
Subject: Potential FY2021 Budget Reduction Scenarios 7.5% and 10%
Importance: High

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
Cc:                  State Regents
From:             Chancellor Glen D. Johnson
Date:               Friday, April 24, 2020
Subject:          Potential FY2021 Budget Reduction Scenarios 7.5% and 10%


As a follow-up to my memo (Attachment 1) earlier today regarding requests from House Appropriations and Budget Subcommittee on Education Chair Mark McBride and Senate Appropriations Education Subcommittee Chair Dewayne Pemberton with regard to the impact of potential FY2021 budget cut scenarios of 7.5 percent and 10 percent on your institution, I wanted to let you know that the completed forms and cover letter MUST be submitted to Interim Vice Chancellor for Budget and Finance Sheri Mauck at smauck at osrhe.edu<mailto:smauck at osrhe.edu> by 12:00 p.m. on Monday, April 27. Representative McBride asked for the information by noon so that he can prepare for a budget presentation.

Please let me know if you have any questions.

Thanks.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D61A4F.0B9B1620]      [cid:image002.png at 01D61A4F.0B9B1620]

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From smauck at osrhe.edu  Wed Apr 29 15:08:50 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Wed, 29 Apr 2020 20:08:50 +0000
Subject: [Cobo] FW: National Guard/Concurrent Enrollment Waiver submission
 request - Due 4/30/20
In-Reply-To: <88944f9eb85547e098546739d2e7c606@osrhe.edu>
References: <88944f9eb85547e098546739d2e7c606@osrhe.edu>
Message-ID: <e59abb314e914c099983f1e820baa0f2@osrhe.edu>

Reminder due tomorrow - APRIL 30, 2020. Thank you.

From: Mauck, Sheri
Sent: Tuesday, March 31, 2020 4:28 PM
To: Council of Business Officers <cobo at lists.onenet.net>; 'oasfaa at lists.onenet.net' <oasfaa at lists.onenet.net>
Subject: FW: National Guard/Concurrent Enrollment Waiver submission request - Due 4/30/20

FOR STATE COLLEGES AND UNIVERSITIES ONLY.



Please find the attached memo and instructions including the URL link for submitting the current year's waivers for the National Guard and Concurrent Enrollment Waiver Programs.  The deadline for submission is April 30, 2020.  The data that is collected will be used as the basis for reimbursements in your FY21 allocations.  Please note that this year there is a new, separate portion of the form for reporting High School Juniors that are concurrently enrolled.  Please report only the spring semester for juniors, as we collected the fall 2019 semester in December of last year.

The electronic address for submitting the data is as follows:

http://survey.osrhe.edu/cgi-bin/guardwaivers.html

Please let me know if you have questions. Thank you.

Sheri Mauck
smauck at osrhe.edu<mailto:smauck at osrhe.edu>



NOTE:  ON LINE SYSTEM ISSUE for some Internet Explorer users

There have been some compatibility issues with the collection software and the web browser. You can avoid this issue by adding us to your compatibility view. This is accomplished by going to tools in IE and selecting "Compatibility View Settings". Enter osrhe.edu in the box and click add.
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