From smauck at osrhe.edu  Fri Jul 10 11:02:53 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Fri, 10 Jul 2020 16:02:53 +0000
Subject: [Cobo] FW: CARES Act reporting Form
In-Reply-To: <f3c5fcafbe034d608f9ec6be2239b68f@osrhe.edu>
References: <f3c5fcafbe034d608f9ec6be2239b68f@osrhe.edu>
Message-ID: <75f967eab286465e8c62e2961af91675@osrhe.edu>

Please see this important correspondence regarding CARES Act Funding.  Please send your responses as quickly as possible, and no later than COB July 15, 2020.

From: Johnson, Dr. Glen
Sent: Friday, July 10, 2020 11:00 AM
To: Presidents <pres at osrhe.edu>
Cc: Amy Caskey <acaskey at mscok.edu>; Amy Cobb <amy.cobb at wosc.edu>; Brandi Schur <bschur at ecok.edu>; Brenda Weber <bweber at cameron.edu>; Calandra Rose <crose at opsu.edu>; Carrie Bateson <carrie.bateson at tulsacc.edu>; Connor Traynor <connor.a.traynor at occc.edu>; Cortney Smith <clsmith at carlalbert.edu>; Derotha Rivenbark <derotha.rivenbark at connorsstate.edu>; Elaine Preston <ecpreston at langston.edu>; Kendra Cummins <Kendra.cummins at neo.edu>; Hull, Kenzi <hullk at redlandscc.edu>; Marci O'Donley <modonley at eosc.edu>; Mechell Downey <m.downey at sscok.edu>; Melissa Meredith <melissa.meridith at okstate.edu>; Nutter, Michelle <mnutter at rose.edu>; Misty Zink <misty.zink at swosu.edu>; Myra Davison <MEDavison at nwosu.edu>; Northern Oklahoma College (Denise.Bay at noc.edu) <Denise.Bay at noc.edu>; Rhonda Spurlock <rspurlock at rsu.edu>; Robin Hutchins <HUTCHINR at nsuok.edu>; Evans, Sherry <sevans at ou.edu>; Tamra Cossey <tcossey1 at uco.edu>; Terri Rogers <trogers at se.edu>; McNabb, Vanessa <vmcnabb at usao.edu>
Subject: CARES Act reporting Form
Importance: High

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
From:             Chancellor Glen D. Johnson
Date:               Friday, July 10, 2020
Subject:          CARES Act Reporting Form


Following up on our discussion during the Council of Presidents conference call on Wednesday, July 8, attached please find the Excel spreadsheet for submitting CARES Act revenues and expenditures to our office for compilation and transmission to the Office of Management and Enterprise Services (OMES) as well as the Legislative Office of Fiscal Transparency (LOFT).

We have received an urgent request from OMES and LOFT for higher education's current revenue and expenditures to date. Accordingly, we ask that you submit the attached spreadsheet to Sheri Mauck, Interim Vice Chancellor for Budget and Finance, at smauck at osrhe.edu<mailto:smauck at osrhe.edu>  as soon as possible but no later than close of business on Wednesday, July 15.

Please include expenses related to each of the sources of revenue that have been allocated directly to your institution through the CARES Act. Should your institution have access to additional funding through specific grants provided through CARES Act legislation, please add those sources of funding and expenditures as well.

Please use this worksheet to report your expense activity through June 30, 2020, and then report each month thereafter, until the funding period is met. Currently, the federal legislation is allowing expenditures through December 2020.  We will remain flexible going forward should the reporting format need to be changed or extended. The following schedule has been developed as a calendar to submit the reports on a regular basis.

Expense Period

Report Submission Date

March 13, 2020 - June 30, 2020

COB on July 15, 2020

July 1, 2020 - July 30, 2020

COB on August 15, 2020

August 1, 2020 - August 31, 2020

COB on September 15, 2020

September 1, 2020 - September 30, 2020

COB on October 15, 2020

October 1, 2020 - October 31, 2020

COB on November 15, 2020

November 1, 2020 - November 30, 2020

COB on December 15, 2020

December 1, 2020 - December 31, 2020

COB on January 15, 2021


The State Regents' office will compile the data for the system and submit to OMES and the Legislative Office of Fiscal Transparency on a monthly basis.

Again, please complete the attached spreadsheet for CARES Act revenues expenditures for the period of March 13, 2020 - June 30, 2020 and submit the form to Sheri Mauck at smauck at osrhe.edu<mailto:smauck at osrhe.edu> no later than close of business on Wednesday, July 15.

Subsequent reports should be submitted on a monthly basis to Sheri Mauck (smauck at osrhe.edu<mailto:smauck at osrhe.edu>) no later than the 15th of each month.

Thanks.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D656A9.4B0A5B40]      [cid:image002.png at 01D656A9.4B0A5B40]


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From smauck at osrhe.edu  Fri Jul 10 12:01:37 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Fri, 10 Jul 2020 17:01:37 +0000
Subject: [Cobo] OMES Transition to Secure FTP Server by September 1, 2020
Message-ID: <d4591a8caabe4607b1e698316a19ed1e@osrhe.edu>

Business Officers,

Please be aware of the following information for agencies that upload vouchers to OMES.   The embedded memo is attached.  Please work with your IT staff to ensure a seamless transition.  Lisa McKeithan asked that I share this information with you.  If you have questions or concerns, please contact her for clarification and/or help with the transition.  Thank you.

Lisa McKeithan | Director Enterprise Applications
Information Services, Application Services | Office of Management and Enterprise Services
p. 405-521-3772


ACCOUNTING
Vouchers from remote agencies

PeopleSoft Financials Inbound/Outbound Files are Moving - Part 1: Miscellaneous Claims

As part of the state's PeopleSoft Financials application upgrade project, the inbound and outbound files exchanged between PeopleSoft and agencies are being moved to a secure ftp server. The linked memo<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDA3MTAuMjQyMTI1ODEiLCJ1cmwiOiJodHRwczovL29tZXMub2suZ292L3NpdGVzL2cvZmlsZXMvZ21jMzE2L2YvZG9jdW1lbnRzLzIwMjAwNy9QU29mdEZpbmFuY2lhbHNNaXNjZWxsYW5lb3VzQ2xhaW1zLmRvY3gifQ.iNutfSx82sGu5pHELQoAZQnFo7w_MiJw5EmjylmCMGQ/s/183749193/br/80907359916-l> provides guidance for agencies using the 'Vouchers from Remote' process and addresses the miscellaneous claims file upload currently known as Vouchers From Remote Agencies. Guidance on other upload/download files will be sent soon.

This memo<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTEsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDA3MTAuMjQyMTI1ODEiLCJ1cmwiOiJodHRwczovL29tZXMub2suZ292L3NpdGVzL2cvZmlsZXMvZ21jMzE2L2YvZG9jdW1lbnRzLzIwMjAwNy9QU29mdEZpbmFuY2lhbHNNaXNjZWxsYW5lb3VzQ2xhaW1zLmRvY3gifQ.yBNItkm71vw3PvR1EMcW1iPtySEmYknfiVq-erDtYYw/s/183749193/br/80907359916-l> is applicable to you only if your agency currently uploads vouchers/claims into PeopleSoft using the VFRA process. If your agency currently enters vouchers/claims directly into PeopleSoft Financials, then this memo is not applicable to you.

Agencies may start using the new USS server location immediately. All agencies must be transitioned to the new location by Sept. 1, 2020.

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From smauck at osrhe.edu  Tue Jul 14 13:23:21 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Tue, 14 Jul 2020 18:23:21 +0000
Subject: [Cobo] FW: CARES Act reporting Form
In-Reply-To: <75f967eab286465e8c62e2961af91675@osrhe.edu>
References: <f3c5fcafbe034d608f9ec6be2239b68f@osrhe.edu>
 <75f967eab286465e8c62e2961af91675@osrhe.edu>
Message-ID: <3796d43cd4154f5baea9846aaf1dd166@osrhe.edu>

Just a quick reminder of this request and the approaching deadline for submission.  Please let me know if you have questions.  Thanks.

From: Mauck, Sheri
Sent: Friday, July 10, 2020 11:03 AM
To: Council of Business Officers <cobo at lists.onenet.net>
Subject: FW: CARES Act reporting Form
Importance: High

Please see this important correspondence regarding CARES Act Funding.  Please send your responses as quickly as possible, and no later than COB July 15, 2020.

From: Johnson, Dr. Glen
Sent: Friday, July 10, 2020 11:00 AM
To: Presidents <pres at osrhe.edu<mailto:pres at osrhe.edu>>
Cc: Amy Caskey <acaskey at mscok.edu<mailto:acaskey at mscok.edu>>; Amy Cobb <amy.cobb at wosc.edu<mailto:amy.cobb at wosc.edu>>; Brandi Schur <bschur at ecok.edu<mailto:bschur at ecok.edu>>; Brenda Weber <bweber at cameron.edu<mailto:bweber at cameron.edu>>; Calandra Rose <crose at opsu.edu<mailto:crose at opsu.edu>>; Carrie Bateson <carrie.bateson at tulsacc.edu<mailto:carrie.bateson at tulsacc.edu>>; Connor Traynor <connor.a.traynor at occc.edu<mailto:connor.a.traynor at occc.edu>>; Cortney Smith <clsmith at carlalbert.edu<mailto:clsmith at carlalbert.edu>>; Derotha Rivenbark <derotha.rivenbark at connorsstate.edu<mailto:derotha.rivenbark at connorsstate.edu>>; Elaine Preston <ecpreston at langston.edu<mailto:ecpreston at langston.edu>>; Kendra Cummins <Kendra.cummins at neo.edu<mailto:Kendra.cummins at neo.edu>>; Hull, Kenzi <hullk at redlandscc.edu<mailto:hullk at redlandscc.edu>>; Marci O'Donley <modonley at eosc.edu<mailto:modonley at eosc.edu>>; Mechell Downey <m.downey at sscok.edu<mailto:m.downey at sscok.edu>>; Melissa Meredith <melissa.meridith at okstate.edu<mailto:melissa.meridith at okstate.edu>>; Nutter, Michelle <mnutter at rose.edu<mailto:mnutter at rose.edu>>; Misty Zink <misty.zink at swosu.edu<mailto:misty.zink at swosu.edu>>; Myra Davison <MEDavison at nwosu.edu<mailto:MEDavison at nwosu.edu>>; Northern Oklahoma College (Denise.Bay at noc.edu<mailto:Denise.Bay at noc.edu>) <Denise.Bay at noc.edu<mailto:Denise.Bay at noc.edu>>; Rhonda Spurlock <rspurlock at rsu.edu<mailto:rspurlock at rsu.edu>>; Robin Hutchins <HUTCHINR at nsuok.edu<mailto:HUTCHINR at nsuok.edu>>; Evans, Sherry <sevans at ou.edu<mailto:sevans at ou.edu>>; Tamra Cossey <tcossey1 at uco.edu<mailto:tcossey1 at uco.edu>>; Terri Rogers <trogers at se.edu<mailto:trogers at se.edu>>; McNabb, Vanessa <vmcnabb at usao.edu<mailto:vmcnabb at usao.edu>>
Subject: CARES Act reporting Form
Importance: High

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                  Presidents
From:             Chancellor Glen D. Johnson
Date:               Friday, July 10, 2020
Subject:          CARES Act Reporting Form


Following up on our discussion during the Council of Presidents conference call on Wednesday, July 8, attached please find the Excel spreadsheet for submitting CARES Act revenues and expenditures to our office for compilation and transmission to the Office of Management and Enterprise Services (OMES) as well as the Legislative Office of Fiscal Transparency (LOFT).

We have received an urgent request from OMES and LOFT for higher education's current revenue and expenditures to date. Accordingly, we ask that you submit the attached spreadsheet to Sheri Mauck, Interim Vice Chancellor for Budget and Finance, at smauck at osrhe.edu<mailto:smauck at osrhe.edu>  as soon as possible but no later than close of business on Wednesday, July 15.

Please include expenses related to each of the sources of revenue that have been allocated directly to your institution through the CARES Act. Should your institution have access to additional funding through specific grants provided through CARES Act legislation, please add those sources of funding and expenditures as well.

Please use this worksheet to report your expense activity through June 30, 2020, and then report each month thereafter, until the funding period is met. Currently, the federal legislation is allowing expenditures through December 2020.  We will remain flexible going forward should the reporting format need to be changed or extended. The following schedule has been developed as a calendar to submit the reports on a regular basis.

Expense Period

Report Submission Date

March 13, 2020 - June 30, 2020

COB on July 15, 2020

July 1, 2020 - July 30, 2020

COB on August 15, 2020

August 1, 2020 - August 31, 2020

COB on September 15, 2020

September 1, 2020 - September 30, 2020

COB on October 15, 2020

October 1, 2020 - October 31, 2020

COB on November 15, 2020

November 1, 2020 - November 30, 2020

COB on December 15, 2020

December 1, 2020 - December 31, 2020

COB on January 15, 2021


The State Regents' office will compile the data for the system and submit to OMES and the Legislative Office of Fiscal Transparency on a monthly basis.

Again, please complete the attached spreadsheet for CARES Act revenues expenditures for the period of March 13, 2020 - June 30, 2020 and submit the form to Sheri Mauck at smauck at osrhe.edu<mailto:smauck at osrhe.edu> no later than close of business on Wednesday, July 15.

Subsequent reports should be submitted on a monthly basis to Sheri Mauck (smauck at osrhe.edu<mailto:smauck at osrhe.edu>) no later than the 15th of each month.

Thanks.

Glen

Glen D. Johnson
Chancellor
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, Oklahoma 73104
405.225.9122
gjohnson at osrhe.edu<mailto:gjohnson at osrhe.edu>
follow us on Twitter @okhighered


[cid:image001.jpg at 01D656A9.4B0A5B40]      [cid:image002.png at 01D656A9.4B0A5B40]


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From smauck at osrhe.edu  Thu Jul 16 09:30:49 2020
From: smauck at osrhe.edu (Mauck, Sheri)
Date: Thu, 16 Jul 2020 14:30:49 +0000
Subject: [Cobo] FW: Employment Opportunity
In-Reply-To: <A384CB03B4C54640A9E54DE5CCF3FBC491D7E75E@mailboxes.NOC.EDU>
References: <A384CB03B4C54640A9E54DE5CCF3FBC491D7E75E@mailboxes.NOC.EDU>
Message-ID: <8638a5c3e2f842a4b5d955ee0159d85e@osrhe.edu>

Please find the attached employment opportunity.  Please contact the institution directly with any questions you may have.

From: Anita Simpson <Anita.Simpson at noc.edu>
Sent: Thursday, July 16, 2020 9:29 AM
To: Mauck, Sheri <smauck at osrhe.edu>
Subject: Employment Opportunity

Sheri,

Could you please send the attached employment opportunity for Director of Financial Services at Northern Oklahoma College to the Council of Business Officers list serve?

Thank you,

Anita

[noc-logo.jpg]
Anita Simpson
Vice President for Financial Affairs
Northern Oklahoma College
P.O. Box 310
Tonkawa, OK 74653
Phone:  580.628.6237
Fax:  580.628.6247
anita.simpson at noc.edu<mailto:anita.simpson at noc.edu>
www.noc.edu<http://www.noc.edu/>

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