From smauck at osrhe.edu Fri Oct 2 10:40:31 2020 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 2 Oct 2020 15:40:31 +0000 Subject: [Cobo] FW: FW: CARES Act reporting Form - September 2020 monthly expenditures Message-ID: <244e3ca5b9b94606a07eb15580cfabdc@osrhe.edu> Please be reminded that the September expenditure report for CARES Act Expenditures is due by October 15, 2020, if not before. Please continue to use the attached report template and report the September 2020 expenditures. If your institution has additional CARES Act grant resources that should be added, please list them in column B and also report expenditures from those sources. If you have questions, feel free to contact me. Thank you for your diligence on this reporting effort. Sheri Mauck smauck at osrhe.edu 405-225-9201 Importance: High OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION Memo To: Presidents From: Chancellor Glen D. Johnson Date: Friday, July 10, 2020 Subject: CARES Act Reporting Form Following up on our discussion during the Council of Presidents conference call on Wednesday, July 8, attached please find the Excel spreadsheet for submitting CARES Act revenues and expenditures to our office for compilation and transmission to the Office of Management and Enterprise Services (OMES) as well as the Legislative Office of Fiscal Transparency (LOFT). We have received an urgent request from OMES and LOFT for higher education's current revenue and expenditures to date. Accordingly, we ask that you submit the attached spreadsheet to Sheri Mauck, Interim Vice Chancellor for Budget and Finance, at smauck at osrhe.edu as soon as possible but no later than close of business on Wednesday, July 15. Please include expenses related to each of the sources of revenue that have been allocated directly to your institution through the CARES Act. Should your institution have access to additional funding through specific grants provided through CARES Act legislation, please add those sources of funding and expenditures as well. Please use this worksheet to report your expense activity through June 30, 2020, and then report each month thereafter, until the funding period is met. Currently, the federal legislation is allowing expenditures through December 2020. We will remain flexible going forward should the reporting format need to be changed or extended. The following schedule has been developed as a calendar to submit the reports on a regular basis. Expense Period Report Submission Date March 13, 2020 - June 30, 2020 COB on July 15, 2020 July 1, 2020 - July 30, 2020 COB on August 15, 2020 August 1, 2020 - August 31, 2020 COB on September 15, 2020 September 1, 2020 - September 30, 2020 COB on October 15, 2020 October 1, 2020 - October 31, 2020 COB on November 15, 2020 November 1, 2020 - November 30, 2020 COB on December 15, 2020 December 1, 2020 - December 31, 2020 COB on January 15, 2021 The State Regents' office will compile the data for the system and submit to OMES and the Legislative Office of Fiscal Transparency on a monthly basis. Again, please complete the attached spreadsheet for CARES Act revenues expenditures for the period of March 13, 2020 - June 30, 2020 and submit the form to Sheri Mauck at smauck at osrhe.edu no later than close of business on Wednesday, July 15. Subsequent reports should be submitted on a monthly basis to Sheri Mauck (smauck at osrhe.edu) no later than the 15th of each month. Thanks. Glen Glen D. Johnson Chancellor Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, Oklahoma 73104 405.225.9122 gjohnson at osrhe.edu follow us on Twitter @okhighered [cid:image001.jpg at 01D656A9.4B0A5B40] [cid:image002.png at 01D656A9.4B0A5B40] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2450 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 7021 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2020-07-10 CARES Act Revenues and Expenditures Reporting Form.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 14230 bytes Desc: 2020-07-10 CARES Act Revenues and Expenditures Reporting Form.xlsx URL: -------------- next part -------------- An embedded and charset-unspecified text was scrubbed... Name: ATT00001.txt URL: From smauck at osrhe.edu Mon Oct 5 12:02:23 2020 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 5 Oct 2020 17:02:23 +0000 Subject: [Cobo] FW: OCCC open position In-Reply-To: <1d54f339a3e04c899078c71c2ffe01df@occc.edu> References: <1d54f339a3e04c899078c71c2ffe01df@occc.edu> Message-ID: Please find the attached job opportunity. Please contact this institution directly with any questions. From: Gary, Cynthia D. Sent: Monday, October 5, 2020 12:00 PM To: Mauck, Sheri Subject: OCCC open position Sheri, OCCC has an open position for a Director of Financial Accounting. Please share with the COBO team. Thank you for your assistance. Oklahoma City Community College is seeking a Director of Financial Accounting! The qualified applicant will have: Bachelor's Degree in accounting, finance, or other closely related field. Experience in governmental accounting, payroll, financial statements, bank reconciliations. CPA or Higher Education experience preferred. For more information or to apply, please visit: (link) https://www.occcjobs.com/postings/17376 [cid:43D07807-92AF-40BE-86F4-1C7A4ECB8A7C at occc.edu] CYNTHIA GARY, MBA Chief Financial Officer 405.682.1611 ext. 7357 cgary at occc.edu www.occc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 8504 bytes Desc: image002.png URL: From smauck at osrhe.edu Tue Oct 6 15:23:06 2020 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 6 Oct 2020 20:23:06 +0000 Subject: [Cobo] 10/8 Council of Business Officers' Meeting Message-ID: Please note that the COBO will meet on 10/8 at 10:30 AM by Zoom. This is a time change to our normal meeting time due to conflict in schedules. Tentative agenda attached. Topic: OCT COBO meeting Time: Oct 8, 2020 10:30 AM Central Time (US and Canada) Join Zoom Meeting https://onenet.zoom.us/j/93570753933?pwd=TkhyNkVuc2hBUXhsUnd0eHVJVmcxUT09 Meeting ID: 935 7075 3933 Passcode: 010857 One tap mobile +12532158782,,93570753933# US (Tacoma) +13462487799,,93570753933# US (Houston) Dial by your location +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) Meeting ID: 935 7075 3933 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: AGE01020.doc Type: application/msword Size: 32256 bytes Desc: AGE01020.doc URL: From smauck at osrhe.edu Fri Oct 9 16:38:08 2020 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 9 Oct 2020 21:38:08 +0000 Subject: [Cobo] FW: Webinar: HEERF Institutional Grants Reporting Requirements In-Reply-To: <57445f492c704515947fbf8aff959168@osrhe.edu> References: <57445f492c704515947fbf8aff959168@osrhe.edu> Message-ID: Please find updated CARES Act guidance and webinar opportunity. From: Johnson, Dr. Glen Sent: Friday, October 9, 2020 4:13 PM To: Presidents Subject: Webinar: HEERF Institutional Grants Reporting Requirements OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION Memo To: Presidents From: Chancellor Glen D. Johnson Date: Friday, October 9, 2020 Subject: Webinar: HEERF Institutional Grants Reporting Requirements Attached please find an e-mail from the U.S. Department of Education announcing a webinar they will be hosting on Wednesday, October 14 from 1:00 to 2:30 Central Time to provide guidance regarding the reporting requirements related to CARES Act Higher Education Emergency Relief Funding (HEERF). Reporting topics and updates to be covered in this webinar will include both the draft Quarterly Budget and Expenditure Public Posting and our new Round 3 HEERF FAQs Document. Information regarding webinar attendance is included below. Participant Instructions The conference begins at 2:00 PM Eastern Time on October 14, 2020; you may join the conference 10 minutes prior. Step 1: Dial into the conference. Dial-in: 888-251-2949 or 215-861-0694 Access Code: 5068330## Need an international dial-in number? If the automated recording indicates the conference is full, please use overflow information: Dial in: 888-251-2949 or 215-861-0694 Access Code: 4802096## If the automated recording indicates the conference is full, please use overflow information: Dial in: 888-251-2949 or 215-861-0694 Access Code: 2455651## Step 2: Join the conference on your computer. Entry Link: https://ems8.intellor.com/login/833505 When you access the entry link above, you will be provided a choice - to install the WebEx plug-in for your preferred browser or to join the web conference using a temporary path. Either option is acceptable. Need assistance with your audio? Please dial 888-796-6118. Need assistance with your WebEx? Please dial 888-793-6118. Step 3: Join the ED Stream Overflow and Captioning Link. Overflow Link: https://mediasite.ed.gov/webcast/Play/e125773d112c4ae5bf8580236cd6efe91d Please note: With this option, you will not be able to ask questions via chat or real time. We ask that you send your questions to the HERRF email address: HEERF at ed.gov If you require closed captioning, please see the link below. Captioning Link: https://www.streamtext.net/player?event=DeptofEducation If you have any questions regarding the webinar, please contact Kylie Smith at ksmith at osrhe.edu. Thanks. Glen Glen D. Johnson Chancellor Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, Oklahoma 73104 405.225.9122 gjohnson at osrhe.edu follow us on Twitter @okhighered [cid:image001.jpg at 01D69E57.06198F10] [cid:image002.png at 01D69E57.06198F10] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2454 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 7017 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2020-10-08 Webinar - HEERF Reporting Requirements.pdf Type: application/pdf Size: 182153 bytes Desc: 2020-10-08 Webinar - HEERF Reporting Requirements.pdf URL: From jbellingar at osrhe.edu Mon Oct 19 07:19:54 2020 From: jbellingar at osrhe.edu (Bellingar, Jared) Date: Mon, 19 Oct 2020 12:19:54 +0000 Subject: [Cobo] FY22 Academic Service Fees Request Forms Message-ID: <538b39e8690c4f6293e242178dd4b29c@osrhe.edu> Good Morning Business Officers, Attached is the form for requesting changes to FY22 Academic Services Fees. Submit completed request forms electronically to jbellingar at osrhe.edu by Tuesday, February 2, 2021. Additional notes: A request for changes to academic and service fees form must be submitted for each fee change, including creation of a new fee, increase or decrease of an existing fee, and deletion of a current fee. Please submit all fee change forms in one spreadsheet under different tabs for each institution, campus, or special program. Enter all of your changes on a single tab ("ASFees - Form"), unless you are breaking it up by institution, campus, or special program. There are also tabs for instructions and samples. There are five categories in academic services fee changes forms (see tabs on attached file) as listed below, please utilize appropriate category of fee change form when submitting a request. * Special Instruction Fees * Facility-Equip Utilization Fees * Testing-Clinical Service Fees * Classroom-Lab Supply Fees * Other Special Fees Please complete all applicable columns before submitting the forms. When there is a new course name/new course number, even when the fee amount remains unchanged, both a new fee request with new course name/number and a deletion of fee request with current course name/number (current fee amount to proposed amount of zero) are required. Please contact me if you have any questions. Best Regards, Jared Bellingar Fiscal Analyst Oklahoma State Regents for Higher Education P: 405.225.9139 jbellingar at osrhe.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY22 Academic Service Fees Form.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 70707 bytes Desc: FY22 Academic Service Fees Form.xlsx URL: From ycollier at osrhe.edu Tue Oct 20 08:42:56 2020 From: ycollier at osrhe.edu (Collier, Yolenda) Date: Tue, 20 Oct 2020 13:42:56 +0000 Subject: [Cobo] SRA6 for FY2020 In-Reply-To: <4BA15CC0-0AFA-4A05-A982-665EF27840DA@osrhe.edu> References: <4BA15CC0-0AFA-4A05-A982-665EF27840DA@osrhe.edu> Message-ID: Business Officers: The FY2020 SRA6 online report survey is available for entering FY2020 institutional income and expenditure data. The web address, USER ID and password are the same as prior years. The link to the survey is http://survey.osrhe.edu/cgi-bin/SRA6scheduleslog.html The Excel workbook to complete Schedule 95 and the fringe benefits, and the SRA6 instructions are attached. Please email Schedule 95 to ycollier at osrhe.edu. The due date for submitting all schedules is Wednesday, December 23, 2020. * Login and passwords are case sensitive. Use the tab key to navigate through the form. * Please refer to the instruction at the login page on how to set the compatibility which will impact the ability of the schedules to self-calculate totals. * If you need to interrupt your work on the survey, verify your login/password at the bottom of the schedule and click the "Submit" button. This will allow you to return and complete the survey at a more convenient time. Any data entered into the program will be retained for your review and editing when you resume. * Totals should calculate automatically as you tab from each field. If you change previously entered data, please tab from that field so that new totals will be calculated. * The software for the SRA6 was upgraded since FY2014. Should you experience totals that do not self-calculate, please input the totals manually. * After completing and submitting a form, you have the option to return to the login page and continue with another schedule. The “continue link” may not work in all browsers. If it does not, you will need to return to the login page using the original link. * If you want a hard copy of the completed form, print the form after entering the data. You may need to use the landscape option on your print control. If you have any questions please feel free to contact me. Thank you. Yolenda Collier Assistant Vice-Chancellor for Budget & Finance Oklahoma State Regents for Higher Education 405.225.9317 ycollier at osrhe.edu -------------- next part -------------- A non-text attachment was scrubbed... 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Each of the listed institutions has been approved for CARES Act Relief Funding through the State. As we receive instructions for filing the reimbursement request, I’ll be sure to share with you. Please note that these funds must be spent by December 30, 2020. From: Johnson, Dr. Glen Sent: Tuesday, October 20, 2020 2:31 PM To: Presidents Subject: Update on CARES Act Funding for Higher Education Importance: High OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION Memo To: Presidents From: Chancellor Glen D. Johnson Date: Tuesday, October 20, 2020 Subject: Update on CARES Act Funding for Higher Education Following up on the Council of President videoconference call this morning, we have been engaged in ongoing discussions with Secretary of Budget Mike Mazzei concerning funding for higher education from Oklahoma’s Coronavirus Relief Fund under the CARES Act. Based on recommendations from Secretary Mazzei, the proposal that we submitted on behalf of the State System of Higher Education included one-time expenditures to address engineering, teacher shortages, nursing, adult degree completion, and microcredentials that would result in tangible outcomes by December 30, 2020. At the same time, we have been in discussions with Representative Kyle Hilbert (R-Depew) concerning his support for higher education funding from the Coronavirus Relief Fund. We were advised yesterday evening by Representative Hilbert that Secretary Mazzei approved his proposal for personal protective equipment (PPE) reimbursement to our public colleges, universities and constituent agencies from the Coronavirus Relief Fund. The proposal provides a total of up to $5,000,000 to reimburse higher education institutions for COVID‐19 related costs, such as sanitization work, masks, gloves, face shields, and disposable gowns for students and faculty, as necessary to resume classes at Oklahoma. Institutions will receive an initial base allotment of $50,000, with ½ of the remaining potential reimbursement based on the college or university’s percentage share of FY21 state appropriated funds and the remaining ½ potential reimbursement based on percentage share of Fall 2019 student headcount. A copy of the potential reimbursement amounts to each institution has been attached for your review. We are in the process of working with the Office of Management and Enterprise Services (OMES) to determine the process for reimbursement and will provide that information as soon as it is available. Please join me in thanking Representative Hilbert for his advocacy and efforts to help secure additional funding for our colleges and universities. We also want to thank Governor Stitt and Secretary Mazzei for the approval of this funding. Thanks. Glen Glen D. Johnson Chancellor Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, Oklahoma 73104 405.225.9122 gjohnson at osrhe.edu follow us on Twitter @okhighered [cid:image005.jpg at 01D6A6ED.A8369E20] [cid:image006.png at 01D6A6ED.A8369E20] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 2455 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... 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