From Brandy.Manek at omes.ok.gov Tue Nov 1 08:44:25 2022 From: Brandy.Manek at omes.ok.gov (Brandy Manek) Date: Tue, 1 Nov 2022 13:44:25 +0000 Subject: [Cobo] FW: <> Statewide Recovery Fund Discussion Series In-Reply-To: <16be8cf9db4146898c585c4cdf048cc7@osrhe.edu> References: <12c22d11aabc4c6e909cd08d171cbaa1@osrhe.edu> <16be8cf9db4146898c585c4cdf048cc7@osrhe.edu> Message-ID: RE: ARPA Funding Meeting on Friday, November 4 @ 1:00 PM (Virtual or In-person Options) Business Officers, Please see the meeting notice below that was sent out by OMES regarding the ARPA funding. Note that OMES uses TEAMS, however, there are several methods listed on how to join this meeting including an in-person and an audio call only option. If your institution is scheduled to receive funding, please have a representative attend this session. We at OSRHE will be monitoring also and can pass along information from the meeting but it will likely be important information on the process and expectations moving forward. We have been asked to let them know how many plan to participate, so if you can email me and let me know, I'll attempt to keep a count to turn in to them. Sheri smauck at osrhe.edu -----Original Appointment----- From: Brandy Manek > Sent: Monday, October 31, 2022 4:37 PM To: Brandy Manek; angela.r.tackett.nfg at army.mil; Edyn Rolls; Stacie Willis; Andy Halko; Danielle E Durkee; Kim.Vowell at spaceport.ok.go; Kevin Clagg; Edwards, Rich; Thomas Sherman; Benita Jose-Mathew; Elaine Spell; Lisa Batchelder; Erik Paulson; eric; Dowell, Randy J (UHAT); Cleve Pierce; O'Neal, Diana; John Laws; Jennifer Fischer Walford; Jennie Pratt; Lisa McKim; Victoria Baker; Li Lai; Tygret, Mark Cc: Collette Stender; Christine Patton; Chris Cremin; Christina Tian; Luke Taylor; James Kentopp; Brett Deibel Subject: <> Statewide Recovery Fund Discussion Series When: Friday, November 4, 2022 1:00 PM-2:30 PM (UTC-06:00) Central Time (US & Canada). Where: OMES Will Rogers Innovation Conf Rm 214 -- THIS E-MAIL WAS RECEIVED FROM AN EXTERNAL SOURCE-- Per the Teams message last week, here is the meeting notice for our ARPA/Statewide Recovery Fund appropriation meeting. Please feel free to forward this to others in your agency as appropriate. We will have both an in-person (Will Rogers Building, Room 214) and virtual (Teams) option for this meeting. Please message me by Thursday at noon with the number from your team that will be attending in-person and the number that will be attending virtually. Appreciate you all and look forward to seeing you soon! ________________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 253 730 972 570 Passcode: XzwUtS Download Teams | Join on the web Join with a video conferencing device 831653214 at t.plcm.vc Video Conference ID: 114 410 559 4 Alternate VTC instructions Or call in (audio only) +1 405-898-0717,,618615503# United States, Oklahoma City Phone Conference ID: 618 615 503# Find a local number | Reset PIN Learn More | Meeting options ________________________________________________________________________________ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: text/calendar Size: 5768 bytes Desc: not available URL: From zdumas at osrhe.edu Wed Nov 2 14:08:18 2022 From: zdumas at osrhe.edu (Dumas, Zachary) Date: Wed, 2 Nov 2022 19:08:18 +0000 Subject: [Cobo] FY24 Academic Service Fees Request Forms Message-ID: <354399226dd54f41adc1d1d35ca735e6@osrhe.edu> Good Morning Business Officers, Attached is the form for requesting changes to FY24 Academic Services Fees. Submit completed request forms electronically to zdumas at osrhe.edu by Wednesday, February 1, 2023. Additional notes: A request for changes to academic and service fees form must be submitted for each fee change, including creation of a new fee, increase or decrease of an existing fee, and deletion of a current fee. Please submit all fee change forms in one spreadsheet under different tabs for each institution, campus, or special program. Enter all of your changes on a single tab ("ASFees - Form"), unless you are breaking it up by institution, campus, or special program. There are also tabs for instructions and samples. There are five categories in academic services fee changes forms (see tabs on attached file) as listed below, please utilize appropriate category of fee change form when submitting a request. * Special Instruction Fees * Facility-Equip Utilization Fees * Testing-Clinical Service Fees * Classroom-Lab Supply Fees * Other Special Fees Please complete all applicable columns before submitting the forms. When there is a new course name/new course number, even when the fee amount remains unchanged, both a new fee request with new course name/number and a deletion of fee request with current course name/number (current fee amount to proposed amount of zero) are required. Please contact me if you have any questions. Thank You. Zachary Dumas Fiscal Analyst Oklahoma State Regents for Higher Education zdumas at osrhe.edu 405-225-9381 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY24 Academic Service Fees Form.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 70704 bytes Desc: FY24 Academic Service Fees Form.xlsx URL: From smauck at osrhe.edu Wed Nov 2 16:17:50 2022 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 2 Nov 2022 21:17:50 +0000 Subject: [Cobo] FW: <> FW: Employment Opportunity at East Central University - Controller In-Reply-To: References: Message-ID: <26e287accf214043b9a932ebda38e72e@osrhe.edu> Please direct questions to the institution. Job Title: Controller Department: Controller Reports To: Executive Vice President for Administration & Finance FLSA: Exempt SUMMARY: Under general supervision of the Executive Vice President for Administration & Finance, the Controller will perform advanced professional accounting work involving the application of accounting principles and practices to the resolution of a wide variety of complex accounting problems; serve as a high-level individual contributor, providing expertise and lead work direction to other individuals throughout the University, ensuring that assigned accounting activities are carried out in accordance with established policies, procedures, and generally accepted accounting standards; assist with year-end close processes, year-end GAAP analysis and preparation of financial statements; and general internal and external reporting for the University; work collaboratively with colleagues to provide innovative solutions to policies and processes; assist in system-wide implementations/ modifications of the enterprise system and support software; implementation and compliance of internal controls; and support the mission and the values of the University. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Ensure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards. * Independently perform in-depth analysis and interpretation of complex data and information, interpret financial reports and statements and identify problem areas and present and or communicate findings in a clear and effective manner. * Prepare complex financial statements and reports. * Analyze account balances and reconcile account balances to internal and external data. * Analyze accounting control procedures and recommend changes or modifications; recommend and implement changes to the documentation and maintenance of business processes standards and procedures. * Provide technical advice and consultation to campus administrators. * Represent the university to external organizations on specific issues. * Lead projects and initiatives often with high visibility and broad impacts to advance the short and long-term financial goals of the Department and University. * Lead and work collaboratively with others to build alignment and accomplish assigned projects and initiatives that lead to organizational improvement, greater efficiency and improved customer service to the campus. * Provide lead direction to other professional and technical staff and provide training, guidance, and assistance to other staff. * Assist with the preparation and reporting of all University's budgets. * Assist with all audits. * Perform related work as required and requested by the Executive Vice President for Administration and Finance. MINIMUM QUALIFICATIONS: Education & Experience: Bachelor's degree with a major in accounting or finance. KNOWLEDGE AND SKILLS: * Knowledge of Generally Accepted Accounting Principles (GAAP), governmental accounting and internal control methods and related laws, rules and regulations. * Knowledge of or ability to learn the financial structure and financial procedures of ECU quickly. * Statistical and mathematical analysis and presentation of data. * Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and other types of records management systems. Willingness to learn other essential programs including some travel for training. * Ability to focus on the intricate details of each job assignment, be well-organized, highly motivated, able to prioritize effectively and to manage conflicting demands. Have strong analytical research and time management skills and a very high degree of commitment to work. * Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information ideas, and instructions. * Ability to research authoritative literature, formulate conclusions and recommend implementations required. * Extensive knowledge of general ledger responsibilities and financial statement preparation. * Ability to communicate with an ethnically and culturally diverse campus community. * Ability to work independently and in a close-knit team environment. * Ability to follow all university policies, procedures and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. * Ability to contribute to a positive university experience for every student, and assist in achieving the University's commitment to a "vision of excellence." PREFERRED QUALIFICATIONS: A licensed CPA in Oklahoma; MBA; institution level financial experience at a university or public agency; general understanding of State of Oklahoma and East Central University budgeting and financial practices; experience with Oracle/PeopleSoft administrative systems and enterprise reporting systems. Governmental accounting and auditing experience, five (5) years of experience in professional accounting, Prior experience with Ellucian Software systems. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. SALARY: $75,000 - $85,600 TO APPLY: Applications should consist of (1) a detailed cover letter addressing the expectations of the position; (2) a current resume/curriculum vitae; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; and (4) a completed *Disclosure Statement. (Official transcripts are required upon hiring.) Applications should be sent electronically to Employment Services at es at ecok.edu. Application review will begin immediately and continue until the position is filled. For more information about ECU, visit our website at http://www.ecok.edu. ***Please do not include a full Social Security Number on documents. Please provide only the last four (4) digits. We may never receive your information if a full Social Security Number is listed on any document. Our email system will reject emails if it detects a full Social Security Number, therefore Employment Services will not receive your information. *** East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260. Michelle Green Secretary, Employment Services East Central University 1100 E. 14th St., PMB D-2 Ada, OK 74820-6999 580-559-5260 office bgreen at ecok.edu [cid:image001.jpg at 01D7E520.6C1E2CB0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 6115 bytes Desc: image001.jpg URL: From smauck at osrhe.edu Wed Nov 2 16:20:55 2022 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 2 Nov 2022 21:20:55 +0000 Subject: [Cobo] FW: <> FW: Employment Opportunity - Benefits Coordinator In-Reply-To: References: Message-ID: Please direct questions to the institution. Job Title: Benefits Coordinator Job Code: 3004-0001 Department: Employment Services Reports To: Assistant Vice President of Administration & Finance FLSA: NON-EXEMPT ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. other duties may be assigned. Understand, communicate, and maintain employee benefit programs and perform various payroll functions for the University. TASKS AND DUTIES: * Maintain, process and effectively communicate employee benefit programs and various payroll functions including various insurances, leave reports, retirement programs, investment programs, workers compensation, garnishments and other applicable benefit and payroll functions. * Effectively operate various automated systems including the University's current payroll system and various insurance specific systems. * Effectively operate and maintain various Excel spreadsheets and effectively balance with payroll system on a periodic basis. * Understand various insurance programs including health insurance, medicare, disability insurance, dental insurance, vision insurance, and life insurance. * Effectively communicate with various insurance personnel, an array of University employees, and retirees including advocating for employees and retirees with insurance companies regarding insurance benefits. * Maintain workers compensation reports and effectively communicate with workers compensation personnel and University employees. * Maintain confidentiality pertaining to sensitive information. * Prepare various summary reports for payroll functions. * Perform other Employment Service office duties as necessary. QUALIFICATIONS: The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND OR EXPERIENCE: High school diploma or general education degree; one year of bookkeeping and/or accounting experience; related high school or post-secondary courses and/or successfully completed studies from an approved business school may be substituted for experience. Other skills and abilities are ability to type, computer literate, ability to operate a ten-key adding machine by touch, read and understand insurance related jargon and the ability to tactfully communicate with people. PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: The work environment characteristics described are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SALARY: $29,500 TO APPLY: Applications should consist of (1) a detailed cover letter addressing the expectations of the position; (2) a current resume/curriculum vitae; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; and (4) a completed *Disclosure Statement. (Official transcripts are required upon hiring.) Applications should be sent electronically to Employment Services at es at ecok.edu. Application review will begin immediately and continue until the position is filled. For more information about ECU, visit our website at http://www.ecok.edu. ***Please do not include a full Social Security Number on documents. Please provide only the last four (4) digits. We may never receive your information if a full Social Security Number is listed on any document. Our email system will reject emails if it detects a full Social Security Number, therefore Employment Services will not receive your information. *** East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260. Michelle Green Secretary, Employment Services East Central University 1100 E. 14th St., PMB D-2 Ada, OK 74820-6999 580-559-5260 office bgreen at ecok.edu [cid:image001.jpg at 01D7E520.6C1E2CB0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 6115 bytes Desc: image001.jpg URL: From smauck at osrhe.edu Wed Nov 2 16:21:43 2022 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 2 Nov 2022 21:21:43 +0000 Subject: [Cobo] FW: <> FW: Employment Opportunity at East Central University - Vice President of Administration and Finance In-Reply-To: References: Message-ID: <21920d30cfd648659aa4aa88364512b8@osrhe.edu> Please direct questions to the institution. Job Title: Vice President of Administration and Finance Job Code: 3000 Department: Business Department Reports To: University President FLSA: Exempt SUMMARY: The Vice President for Finance and Administration is the administrator responsible for the financial and physical condition of the University. Reporting directly to the President, the Vice President is responsible for the receipting of all monies received for the University; formulating budgeting information and producing the budget, proper disbursement of all monies spent by the University and proper presentation of the financial statements of the University. The Vice President is also responsible for the entire physical plant of the campus, including maintenance and new construction and oversees Purchasing, Physical Plant, Duplicating, Accounting, Bursar, Information Technology, Telecommunications, Employment Services, Fleet, and Equal Opportunity/Affirmative Action as well as some of the auxiliary enterprises, such as Mail and Print Services. TASKS AND DUTIES: * Responsible for all matters relating to the fiscal management of the University; * Completes duties as assigned by the President and works closely with other vice presidents; * Coordinates the accounting and reporting functions of the financial office and accounting office; * Completes reports, surveys, etc., required by the Board of Regents of Oklahoma Colleges as well as other state, federal and county agencies; * Completes reports, surveys, etc., required by the Oklahoma State Regents for Higher Education; * Conducts staff meetings with the supervisors of all departments who report directly to the Vice President for Administration, including Directors of Purchasing, Physical Plant, Duplicating, Controller, ECU Police, Information Technology, Fleet and Director Employment Services, as well as managers of auxiliary enterprises; * Communicates with faculty, staff and students. MINIMUM QUALIFICATIONS: Prospective candidate must have senior level managerial responsibility with demonstrated leadership accomplishments in a complex organization within a university environment, or equivalent, in the financial and administrative areas. They must have a demonstrated understanding of sophisticated financial and computer systems, human resource management, facilities management, financial management, and a commitment to social justice, affirmative action and equal opportunity. It is preferable that the individual possess a working knowledge and experience dealing with the Oklahoma State System of Higher Education. Master's Degree desired; but a combination of a Bachelor's Degree, CPA and senior level financial management would be considered. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision. SALARY: $125,000 - $140,000 TO APPLY: Applications should consist of (1) a detailed cover letter addressing the expectations of the position; (2) a current resume/curriculum vitae; (3) a list of three professional references with complete contact information and a notation describing the work relationship with each; and (4) a completed *Disclosure Statement. (Official transcripts are required upon hiring.) Applications should be sent electronically to Employment Services at es at ecok.edu. Application review will begin immediately and continue until the position is filled. For more information about ECU, visit our website at http://www.ecok.edu. ***Please do not include a full Social Security Number on documents. Please provide only the last four (4) digits. We may never receive your information if a full Social Security Number is listed on any document. Our email system will reject emails if it detects a full Social Security Number, therefore Employment Services will not receive your information. *** East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, sexual orientation, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Admin. 160, Ada, OK 74820, (580) 559-5260. Michelle Green Secretary, Employment Services East Central University 1100 E. 14th St., PMB D-2 Ada, OK 74820-6999 580-559-5260 office bgreen at ecok.edu [cid:image001.jpg at 01D7E520.6C1E2CB0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 6115 bytes Desc: image001.jpg URL: From zdumas at osrhe.edu Fri Nov 4 10:12:04 2022 From: zdumas at osrhe.edu (Dumas, Zachary) Date: Fri, 4 Nov 2022 15:12:04 +0000 Subject: [Cobo] Deferred Maintenance Survey Message-ID: <134cece8b7f642eba9f38ea4cf01e241@osrhe.edu> Good morning, We are in the process of compiling data in regards to capital needs and deferred maintenance on your campus. Your assistance in providing this information is highly appreciated. The deadline to complete this survey is Tuesday, November 29, 2022. If you know of someone that is better suited to answer these questions at your institution, then please help forward this message to the appropriate contact. Let me know if you have any questions. Thank you, Zachary Dumas Fiscal Analyst Oklahoma State Regents for Higher Education zdumas at osrhe.edu 405-225-9381 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Deferred Maintenance Survey FY2023.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 14208 bytes Desc: Deferred Maintenance Survey FY2023.xlsx URL: From zdumas at osrhe.edu Wed Nov 30 10:15:28 2022 From: zdumas at osrhe.edu (Dumas, Zachary) Date: Wed, 30 Nov 2022 16:15:28 +0000 Subject: [Cobo] FW: Deferred Maintenance Survey In-Reply-To: <134cece8b7f642eba9f38ea4cf01e241@osrhe.edu> References: <134cece8b7f642eba9f38ea4cf01e241@osrhe.edu> Message-ID: <3ad32e541bea4c5791e7c9812de499c7@osrhe.edu> Good morning, I wanted to take a moment to say thank you for submitting the Deferred Maintenance Survey. Having this updated information is vital to our office and helps the Chancellor and legislators have a better understanding of our campuses' needs. If you are still in process of completing this survey, please let me know if there is anything I can do to assist you. Take care, Zachary From: Dumas, Zachary Sent: Friday, November 4, 2022 10:12 AM To: Council of Business Officers Subject: Deferred Maintenance Survey Good morning, We are in the process of compiling data in regards to capital needs and deferred maintenance on your campus. Your assistance in providing this information is highly appreciated. The deadline to complete this survey is Tuesday, November 29, 2022. If you know of someone that is better suited to answer these questions at your institution, then please help forward this message to the appropriate contact. Let me know if you have any questions. Thank you, Zachary Dumas Fiscal Analyst Oklahoma State Regents for Higher Education zdumas at osrhe.edu 405-225-9381 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... 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