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<div class=Section1>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Please see the information below relating
to the COBRA reimbursement process. Jeanette Patton is the system appointed
representative on the issues. Please coordinate any questions with her and her
contact information is listed on the original email below.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
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face="Times New Roman"><span style='font-size:12.0pt;font-family:"Times New Roman"'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> Jeanette Patton
[mailto:jpatton@uco.edu] <br>
<b><span style='font-weight:bold'>Sent:</span></b> Monday, April 20, 2009 12:50
PM<br>
<b><span style='font-weight:bold'>To:</span></b> Sheri Mauck<br>
<b><span style='font-weight:bold'>Subject:</span></b> COBRA reimbursement
procedures for COBO list serve</span></font><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-family:"Times New Roman"'><o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'>Sheri, we have received this information from Lisa at OSF
concerning the procedures to be used for the 65% COBRA reimbursement. She
indicated that as soon as they have the template letter written she will be
sending this out to everyone. I just thought everyone might want to see
how the process will work, turnaround time, etc. That may save her from
answering questions for each of us individually.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>Lisa
Raihl wrote:<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>OSF
is in the process of finalizing the required letter to pay out the COBRA
subsidy for individuals who have paid their premiums after your institution has
forwarded the 65% to the insurance group.<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>If
a clearing account is available, the payment will be
wired to your<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>institution;
otherwise, we will issue a warrant. Every Tuesday by close of
business, you will need to send to Lisa Raihl and Jean Hayes via e-mail
or fax a signed agency letter with the following information:<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>
The date and amount of COBRA premium
assistance payments for the<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>
assistance eligible individuals who have paid their premiums<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>
The date will be the date the individuals paid their premiums not the<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>
date you submitted the 65% payment.<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>
The total number of individuals who were provided
the COBRA premium<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>
assistance payments reported with the above payments<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>
Either a copy of the warrant paid to the insurance group or the warrant<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>
number issued by the State Treasurer's Office<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>The
letter must attest to the fact that the
supporting documentation required by the Internal Revenue Service
has been obtained and will be on file for audit purposes if required at any
time.<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>The
original letter requesting the subsidy amount must be placed
in the mail to Jean/Lisa for filing and documentation purposes.<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>On
Wednesday mornings, the amount will be processed by AP voucher either to<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>the
clearing account or to produce a
warrant. If completed by wire<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'>transfer,
the funds will be available on Thursday. If not
completed by wire transfer, the warrant will be
routed to your institution as usual unless otherwise requested.<o:p></o:p></span></font></p>
<p class=MsoPlainText><font size=2 face=Arial><span style='font-size:10.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Calibri><span style='font-size:11.0pt'>An
example of the required letter will be sent when finished. </span></font><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#548dd4" face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:#548DD4'>Jeanette Patton<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#548dd4" face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:#548DD4'>Director of Employment
Services<o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=2
color="#548dd4" face=Arial><span style='font-size:11.0pt;font-family:Arial;
color:#548DD4'>University of Central</span></font></st1:City><font
color="#548dd4" face=Arial><span style='font-family:Arial;color:#548DD4'> <st1:State
w:st="on">Oklahoma</st1:State></span></font></st1:place><font color="#548dd4"
face=Arial><span style='font-family:Arial;color:#548DD4'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:Street w:st="on"><st1:address w:st="on"><font size=2
color="#548dd4" face=Arial><span style='font-size:11.0pt;font-family:Arial;
color:#548DD4'>100 N. University Drive</span></font></st1:address></st1:Street><font
color="#548dd4" face=Arial><span style='font-family:Arial;color:#548DD4'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:City w:st="on"><st1:place w:st="on"><font size=2
color="#548dd4" face=Arial><span style='font-size:11.0pt;font-family:Arial;
color:#548DD4'>Edmond</span></font></st1:place></st1:City><font
color="#548dd4" face=Arial><span style='font-family:Arial;color:#548DD4'>,
Ok 73034<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#548dd4" face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:#548DD4'>405-974-2661
fax: 405-974-3827<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#548dd4" face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:#548DD4'>http://administration.uco.edu/jobs/index.htm<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#548dd4" face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:#548DD4'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color="#548dd4" face=Arial><span
style='font-size:11.0pt;font-family:Arial;color:#548DD4'>**CONFIDENTIALITY**
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