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<p class="MsoNormal"><span style="color:#1F497D">We have received the following data for a call-in question and answer session to review the topics as listed regarding the ACA Payroll Conversion Process.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">OMES would like to have these session going forward over the next several months on a routine basis to insure that you are getting all your questions answered.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please share with appropriate individuals on your campus and ask them to participate. Thank you.<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Ayana Wilkins [mailto:Ayana.Wilkins@omes.ok.gov]
</span><span style="color:#1F497D"><o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:#1F497D">Details on the Q&A session:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">1<sup>st</sup> Session(<b>July 8<sup>th</sup> 2-4pm</b>)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.25in;text-indent:-.25in;line-height:115%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Overview of new process for submitting payrolls:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">PFT file<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">500 Misc file<o:p></o:p></span></p>
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<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">Documents required<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.25in;text-indent:-.25in;line-height:115%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Overview of new responsibilities for institutions:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">Tax payments<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">Payroll reporting<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">1099 reporting<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iv.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">Retirement payments/reports<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.25in;text-indent:-.25in;line-height:115%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Review of general information distributed:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">Retirement system contacts<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">Employees on Agency Payroll Report for OST<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.75in;text-indent:-1.75in;mso-text-indent-alt:-9.0pt;line-height:115%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:#1F497D">Open Books info – (file layout to be distributed soon)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.75in"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><b><span style="color:#1F497D"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="color:#1F497D">Call-In #: 405-521-4496<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:.75in"><b><span style="color:#1F497D">Code #: 591799<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:.75in"><b><span style="color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="color:#1F497D"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">We will send out a blast email to subscription topic on 6/29/2015 with session topics and contact information for proposed questions .<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><b><span style="color:black">Ayana Wilkins </span></b><span style="color:black">| Financial Project Lead</span><span style="font-size:10.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">p. 405-521-4625 | c. 405-595-6425<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">Information Services Division | OMES<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:#1F497D"><a href="http://omes.ok.gov/">omes.ok.gov</a></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="color:#0045D7"><img border="0" width="159" height="83" id="_x0000_i1025" src="cid:image002.png@01D0B001.AC24C090" alt="cid:image003.png@01D03F0C.F374F430"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:#1F497D"><a href="https://public.govdelivery.com/accounts/OKOMES/subscriber/new/"><b><i>Sign up</i></b></a></span><b><i><span style="color:#0045D7">
</span><span style="color:black">to receive email or wireless updates from OMES.</span></i></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:7.0pt;color:black">The contents of this electronic message, including attachments, are transmitted by the Information
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:7.0pt;color:black">Services Division, a division of the Office of Management and Enterprise Services, an Oklahoma
<o:p></o:p></span></p>
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<o:p></o:p></span></p>
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<b>If you have received this electronic message <o:p></o:p></b></span></p>
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<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:7.0pt;color:black">computer and maintain confidentiality of the message.</span></b><span style="font-size:7.0pt;color:black"> Any unauthorized disclosure, distribution, or
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:7.0pt;color:black">use of the contents of this message is prohibited and subjects the user to penalty of law.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Mauck, Sheri [<a href="mailto:smauck@osrhe.edu">mailto:smauck@osrhe.edu</a>]
<br>
<b>Sent:</b> Tuesday, June 16, 2015 9:12 AM<br>
<b>To:</b> Ayana Wilkins<br>
<b>Cc:</b> Lynne Bajema; Lisa Raihl; Alan Binegar; Paliotta, Amanda<br>
<b>Subject:</b> RE: Q&A Sessions<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">I think this will be fine. We are not in a position to host every other Tuesday, but I’m sure could perhaps facilitate some. It appears that June 30<sup>th</sup> is not available for us to host the first but
could possibly work out some dates going forward. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Ayana Wilkins [<a href="mailto:Ayana.Wilkins@omes.ok.gov">mailto:Ayana.Wilkins@omes.ok.gov</a>]
<br>
<b>Sent:</b> Thursday, June 11, 2015 12:50 PM<br>
<b>To:</b> Mauck, Sheri<br>
<b>Cc:</b> Lynne Bajema; Lisa Raihl; Alan Binegar<br>
<b>Subject:</b> Q&A Sessions<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good Afternoon Sherri,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">During our team meeting yesterday, it was suggested that we have Q&A sessions with all the institutions. We have received several calls in regards to this project.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We would like to set up a call-in conference on every other Tuesday starting June 30<sup>th</sup> from 2 – 4 ( the conference will be open until 5 just in case we go over).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We will cover specific topics related to information that has been distributed along with general overviews of items institutions will be responsible for and contact/training information that we have available. We would send you the information
for the conference date and topic so that you can distribute through your listserv and we would also send out through our new notification subscription.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We believe this will be valuable in the transition and wanted to know if you had any thoughts or if Regents wanted to host the conferences instead. Please let us know if you’d like us to proceed or if you have another suggestion.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We appreciate your assistance.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:black">Ayana Wilkins </span></b><span style="color:black">| Financial Project Lead</span><span style="font-size:10.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">p. 405-521-4625 | c. 405-595-6425<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">Information Services Division | OMES<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><a href="http://omes.ok.gov/">omes.ok.gov</a><span style="color:black"><o:p></o:p></span></p>
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