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<title>Q & A Sessions for Higher Education Institutions - NEW INFORMATION</title>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Sorry, JULY 8, 2015. WEDNESDAY.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> cobo-bounces@lists.onenet.net [mailto:cobo-bounces@lists.onenet.net]
<b>On Behalf Of </b>Mauck, Sheri<br>
<b>Sent:</b> Monday, July 06, 2015 9:12 AM<br>
<b>To:</b> Council of Business Officers; Bowers, Rachell<br>
<b>Cc:</b> Ray (Manley), Mary; Steele, Ricky<br>
<b>Subject:</b> [Cobo] FW: Q & A Sessions for Higher Education Institutions - NEW INFORMATION<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Reminder of the webinar/call in conference
<s>tomorrow</s></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">
<u>Wednesday</u></span><u><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">
</span></u><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">afternoon on ACA Payroll Conversion. Please submit any questions prior to the session to
<a href="mailto:Ayana.Wilkins@omes.ok.gov">Ayana.Wilkins@omes.ok.gov</a>. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Office of Management and Enterprise Services [<a href="mailto:servicedesk@info.omes.ok.gov">mailto:servicedesk@info.omes.ok.gov</a>]
<br>
<b>Sent:</b> Monday, July 06, 2015 9:09 AM<br>
<b>To:</b> Mauck, Sheri<br>
<b>Subject:</b> Q & A Sessions for Higher Education Institutions - NEW INFORMATION<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
<p><span lang="EN" style="font-size:10.0pt;font-family:"Verdana","sans-serif"">Having trouble viewing this email?
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Subscribe</a></span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">02 Jul 2015</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">0924 HRS</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, July 8, 2015 from 2-4 pm.</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN"> </span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">For the webinar, go to
<a href="http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTUwNzA2LjQ2ODI0OTYxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE1MDcwNi40NjgyNDk2MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3NTAxMjc4JmVtYWlsaWQ9c21hdWNrQG9zcmhlLmVkdSZ1c2VyaWQ9c21hdWNrQG9zcmhlLmVkdSZmbD0mZXh0cmE9TXVsdGl2YXJpYXRlSWQ9JiYm&&&103&&&https://omes.adobeconnect.com/highereducation/">
https://omes.adobeconnect.com/highereducation/</a> and log in as a guest with your name.</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN"> </span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">For audio, listen in on your computer speakers or call in via phone to (405) 521-4496. When prompted, use code
<u>882067</u>.</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">During the question and answer session, please type questions in the chat window or ask questions over the phone.</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><i><u><span lang="EN" style="color:black">NOTE: This conference is limited to the first 100 attendees.</span></u></i></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher
Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in to participate in these sessions.</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black"> </span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">The first session will be a
<strong><u>high level overview</u></strong> covering the topics listed below. <span style="background:yellow;mso-highlight:yellow">
Please submit questions prior to the session to Ayana Wilkins at <a href="mailto:Ayana.Wilkins@omes.ok.gov">
Ayana.Wilkins@omes.ok.gov</a>, no later than 5:00 pm on Monday,</span> July 6, 2015.</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black"> </span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN">Subsequent sessions will cover topics in more detail. Information on those sessions will be distributed at a later date.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black"> </span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><u><span lang="EN" style="font-size:14.0pt">Q & A Session Topics</span></u><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">1. Overview of new process for submitting payrolls:<o:p></o:p></span></p>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1">
<span lang="EN">PFT file<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1">
<span lang="EN">500 Misc file<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1">
<span lang="EN">Documents required<o:p></o:p></span></li></ul>
</div>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">2. Overview of new responsibilities for institutions:<o:p></o:p></span></p>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">Tax payments<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">Payroll reporting<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">1099 reporting<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">Retirement payments/reports<o:p></o:p></span></li></ul>
</div>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">3. Review of general information distributed:<o:p></o:p></span></p>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
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<span lang="EN">Retirement system contacts<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span lang="EN">Employees on Agency Payroll Report for OST<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:1.0in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
<span lang="EN">Open Books info – (file layout to be distributed soon<o:p></o:p></span></li></ul>
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