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<title>Q & A Session #4 for Higher Education Institutions</title>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Our room holds about 50 people so please consider the use of the video connection for extra personnel that will link in at 10:30 for the OMES ACA Payroll portion
of this Friday’s meeting. Please return the video connection request form embedded below as well as attached for video connections. Thank you.<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Office of Management and Enterprise Services [mailto:servicedesk@info.omes.ok.gov]
<br>
<b>Sent:</b> Monday, August 31, 2015 9:00 AM<br>
<b>To:</b> Mauck, Sheri<br>
<b>Subject:</b> Q & A Session #4 for Higher Education Institutions<o:p></o:p></span></p>
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<p><span lang="EN" style="font-family:"Arial","sans-serif"">31 Aug 2015</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">0900 HRS</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">
</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">You are invited to attend the Higher Education Payroll Processing & Reporting State Regents Business Officer Meeting on Friday, September 4, 2015, from 10:30 am - 12:00
noon. This session will be held at:</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">Oklahoma State Regents for Higher Education</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">655 Research Parkway, Suite 200 (2nd floor, Regents Large Conference Room)</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">Oklahoma City, OK 73104</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN" style="color:black">If you are not able to attend in person, you may attend via Video Conference. Please fill out the VideoConferenceForm.doc request form attached at the bottom and return
to Sheri Mauck at <a href="mailto:smauck@osrhe.edu">smauck@osrhe.edu</a> no later than 12:00 noon on Thursday, September 3, 2015. </span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher
Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions.</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black"> </span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">This session will cover Processing in General Ledger and File Edits. There will also be an Open forum for further disussion. Attached is a document showing T-account and journal
entry examples. Please have this file to reference for this meeting.</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">Please submit questions prior to the session to Melody Wright at
<a href="mailto:Melody.Wright@core.state.ok.us">Melody.Wright@core.state.ok.us</a> or Linda Bove at
<a href="mailto:Lisa.Bove@core.state.ok.us">Linda.Bove@core.state.ok.us</a> no later than 5:00 pm on Wednesday, September 2, 2015.</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black"> </span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black"> </span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><u><span lang="EN" style="font-size:14.0pt">Q & A Session Topics</span></u><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN">T-Account Example of Processing in General Ledger</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">1. How the PFT file, the 500 Misc file, the federal tax payment, and vouchers for withholdings will process through the General Ledger accounts.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><span lang="EN">File Edits</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">1. Discuss edits being put into the files already presented.<o:p></o:p></span></p>
<p><strong><span lang="EN">Open Forum</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">1. How is programming is coming along<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">2. Discuss processes<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">3. Answer questions<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in">
<span lang="EN">4. Other items as needed by the institutions<o:p></o:p></span></p>
<ul type="disc">
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Education T-Accounts for Payroll.xlsx</a><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
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