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<title>Q & A Sessions for Higher Education Institutions - Payroll Process Flowchart/Section 218 Agreement</title>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">See answers to some important information discussed in the last few ACA Payroll Conferences.
<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Office of Management and Enterprise Services [mailto:servicedesk@info.omes.ok.gov]
<br>
<b>Sent:</b> Thursday, September 24, 2015 9:27 AM<br>
<b>To:</b> Mauck, Sheri<br>
<b>Subject:</b> Q & A Sessions for Higher Education Institutions - Payroll Process Flowchart/Section 218 Agreement<o:p></o:p></span></p>
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<p><span lang="EN" style="font-family:"Arial","sans-serif"">24 Sep 2015</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">0930 HRS</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><u><span lang="EN" style="color:black">Payroll Process Flowchart</span></u></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">As requested in the September 16th Q & A session, attached is a flowchart showing the payroll process for Higher Education FEIN separation from the state.</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><strong><u><span lang="EN" style="color:black">Section 218 Agreement</span></u></strong><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">The question was brought up recently about whether institutions would need to have their own Secion 218 Agreement with the Social Security Administration (SSA). A Section 218 Agreement
is a voluntary agreement between the state and the SSA to provide Social Security and Medicare Hospital Insurance (HI) or Medicare HI-only coverage for state and local government employees. These agreements are called "Section 218" Agreements because they
are authorized by Section 218 of the Social Security Act. Currently, the State of Oklahoma has a 218 Agreement with the SSA that emcompasses state government employees, including institutions of higher education.</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">Matt Stewart, Deputy General Counsel for OMES, contacted Oklahoma's State Social Security Administrator and explained that various universities and colleges in the State of Oklahoma
are in the process of obtaining their own FEINs for all business processing. He inquired whether or not a modification to the state's Section 218 Agreement would be required as a result of the separation. The Social Security Administrator has confirmned
that even though the universities and colleges are obtaining their own FEINs, no modification was necessary and the institutions will still be covered by the State of Oklahoma's current Section 218 Agreement.</span><span lang="EN"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN"> <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="EN" style="color:black">If you have any questions, please submit them to Ayana Wilkins at
<a href="mailto:ayana.wilkins@omes.ok.gov">ayana.wilkins@omes.ok.gov</a>. She will direct your questions to Matt Stewart.</span><span lang="EN"><o:p></o:p></span></p>
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