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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Office of Management and Enterprise Services [mailto:servicedesk@info.omes.ok.gov]
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<b>Sent:</b> Tuesday, October 06, 2015 1:48 PM<br>
<b>To:</b> Mauck, Sheri<br>
<b>Subject:</b> Survey: Higher Education Combined Survey for 2015 ACA Reporting and Child Support Information<o:p></o:p></span></p>
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<p><span lang="EN" style="font-family:"Arial","sans-serif"">06 Oct 2015</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">1340 HRS</span><span lang="EN"><o:p></o:p></span></p>
<p style="text-align:justify"><strong><u><span lang="EN" style="font-family:"Arial","sans-serif"">Combined Survey for 2015 ACA Reporting and Child Support Information</span></u></strong><span lang="EN"><o:p></o:p></span></p>
<p style="text-align:justify"><u><span lang="EN" style="font-family:"Arial","sans-serif"">2015 Affordable Care Act (ACA) Reporting<br>
<br>
</span></u><span lang="EN" style="font-family:"Arial","sans-serif"">For calendar year 2015, higher education is under the employer umbrella of the State of Oklahoma and as such, ACA reporting will be completed as one employer. Some institutions may be contracting
out the form printing and/or the IRS file creation; some may be planning to complete these tasks themselves, while others may not have resources to complete one or both tasks.<br>
<br>
We would like to determine, in advance of the printing and filing season, the path each institution will be taking to meet ACA reporting requirements and identify those we will be providing print or file creation services for. This will help us to plan our
year end processing. <br>
<br>
<strong><span style="font-family:"Arial","sans-serif"">NOTE:</span></strong> If OMES will be printing the forms and/or creating the file information, we will require the data from the institution in order to do so.</span><span lang="EN"><o:p></o:p></span></p>
<p style="text-align:justify"><u><span lang="EN" style="font-family:"Arial","sans-serif"">Oklahoma Child Support Services (OCSS) Survey<br>
<b><br>
</b></span></u><span lang="EN" style="font-family:"Arial","sans-serif"">When the separation occurs effective Jan. 1, 2016, each entity must submit initial new hire information on all employees as of 01/01/2016. After this initial file, new hire reporting will
be required in accordance with the Oklahoma Employment Security Commission’s procedures. When the initial new hire reporting is completing, this will trigger new child support and/or medical withholding orders to be issued in the institution’s name and FEIN.<br>
<br>
Oklahoma Child Support Services has been made aware of this change and they have requested information be provided in advance of the separation. By providing this information, they can notify other states' child support agencies, and let them know of the coming
change for any orders that may originate outside of Oklahoma. If both contacts and addresses are the same, please answer "same" in the medical support order fields.</span><span lang="EN"><o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><strong><span lang="EN" style="font-family:"Arial","sans-serif"">To take the survey, click
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HERE</a>. Please complete both sections of the survey below no later than Oct. 14, 2015 so that we can compile the results to plan the 2015 ACA reporting and to provide information to Oklahoma Child Support Services. Your information on both topics is very
much needed and all responses are greatly appreciated.</span></strong><span lang="EN"><o:p></o:p></span></p>
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