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<p class="MsoNormal"><span style="color:#1F497D">REMINDER….please enter your needed budget revisions for the 78900 class fund. If you have questions or need help to walk through the process, please call. 225-9201.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Mauck, Sheri
<br>
<b>Sent:</b> Friday, October 02, 2015 11:58 AM<br>
<b>To:</b> Council of Business Officers<br>
<b>Subject:</b> Hyperion Budget Revision Guide<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please share with the appropriate budget preparers for your institution and contact me with any questions. Thanks.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">TO: Institutional Budget Entry Preparers<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please see the attached instructions developed by OMES for entering budget revisions in the Hyperion System. Please use this guide and notes below to help your institution to enter the necessary budget allotment for the second half of
FY2016 payroll processing as it relates to the new ACA Payroll Conversion.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">You should include in your lump sum allotment dollar figure, enough allotment to cover 100% of your personnel costs from all sources (290, 430 and “700”<span style="color:#1F497D">)</span>, including benefits and an allowance for any warrants
that are returned and must be re-issued. Any re-issued warrants will be budget checked twice, so please consider when calculating your budget amount and add an allowance for this type of activity.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Notes to use along with OMES Guide: <b><u><span style="background:yellow;mso-highlight:yellow">NAMING CONVENTIONS ARE VERY IMPORTANT IN THE HYPERION SYSTEM.</span></u></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 3: Naming Convention: Your agency number _Revision 01<i> example: 60500</i>_Revision01 There are very few institution that have submitted a revision prior to this one so would be the consecutive
02, 03, etc. should this be your institution.<o:p></o:p></p>
<p class="MsoNormal"> Rank: 1<o:p></o:p></p>
<p class="MsoNormal"> Scenario: “Budget”<o:p></o:p></p>
<p class="MsoNormal"> Version: “ Budget Amendment”<o:p></o:p></p>
<p class="MsoNormal"> Owner Entity: Your agency number <i>example: 60500<o:p></o:p></i></p>
<p class="MsoNormal"><i> </i>Justification: “ACA Payroll Conversion”<o:p></o:p></p>
<p class="MsoNormal"> Click Finish Icon<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 6: Naming Convention: Your agency number_Rev_01 example: 60500_REV_01<o:p></o:p></p>
<p class="MsoNormal"> Description: ACA Payroll Budget<o:p></o:p></p>
<p class="MsoNormal"> Owner Entity: Your agency number example: 60500<o:p></o:p></p>
<p class="MsoNormal"> Click Finish<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 7: Decision Package: Your Agency Number_Revision_01 example: 60500_Revision_01<o:p></o:p></p>
<p class="MsoNormal"> Budget Request: Your Agency Number_REV_01 example: 60500_REV_01<o:p></o:p></p>
<p class="MsoNormal"> Scenario: “Budget”
<o:p></o:p></p>
<p class="MsoNormal"> Version: “ Budget Amendment”<o:p></o:p></p>
<p class="MsoNormal"> Owner Entity: “Your Agency Number” example: 60500<o:p></o:p></p>
<p class="MsoNormal"> Year: FY16<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"> Point of View for Data Entry:
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"> Department: Your Agency Number _<i>8900001 example: 60500</i>_8900001<o:p></o:p></p>
<p class="MsoNormal"> Project No Project<o:p></o:p></p>
<p class="MsoNormal"> Product No Prods<o:p></o:p></p>
<p class="MsoNormal"> Class Funding: Your Agency Number_78900 example: 605000_78900<o:p></o:p></p>
<p class="MsoNormal"> Statewide Program: Higher Education
<o:p></o:p></p>
<p class="MsoNormal"> GO<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 8 -9: Use expenditure code <u>511130</u>. No revenue code entry is required for Higher Education entities.<o:p></o:p></p>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal">ENTER YOUR LUMP SUM AMOUNT FOR THE PERIOD OF JANUARY 2016 – June 30, 2016 Payrolls and corresponding benefits from all source funds of 290,430 and “700” to be processing through the 78900 clearing AP fund.<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">These budget revisions should be entered by the end of October to ensure that budgets can be established in a timely manner. Thanks.<o:p></o:p></span></p>
<p class="MsoNormal"><b><i><o:p> </o:p></i></b></p>
<p class="MsoNormal"><b><i>Upon completion of the budget submission process you will need to email Sheri Mauck,
</i></b><a href="mailto:smauck@osrhe.edu"><b><i>smauck@osrhe.edu</i></b></a><b><i>, that you have entered and submitted your revision<span style="color:#1F497D"> and include the attached Schedule F with the incremental change amounts only</span>.<o:p></o:p></i></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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