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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Office of Management and Enterprise Services [mailto:servicedesk@info.omes.ok.gov]
<br>
<b>Sent:</b> Wednesday, November 18, 2015 11:59 AM<br>
<b>To:</b> Mauck, Sheri<br>
<b>Subject:</b> Higher Education Employer Processing and Reporting - SECURITY FORMS NOW DUE!<o:p></o:p></span></p>
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Subscribe</a></span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN">18 Nov 2015<br>
1010 HRS<o:p></o:p></span></p>
<p><span lang="EN"> <o:p></o:p></span></p>
<p><strong><i><span lang="EN">NOTE: This information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer receive this
notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting".</span></i></strong><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><strong><span lang="EN">REMINDER:</span></strong><span lang="EN"><o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN">301 Forms were due November 16, 2015. However, it appears that not all forms have been submitted since we are still receiving forms. Please insure that all 301 forms are submitted ASAP.<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN">You are required to submit a 301 form for access to the PeopleSoft Financials Production System at Go-Live on December 10, 2015.
<strong><u>Individuals that have not submitted forms will not be able to load payroll files in the production system until the forms are received and training is validated.</u></strong> Those who attended training on November 3, 2015 and users who have uploaded
PFT and 500 MISC files during User Acceptance Training will receive access to the production system only after the 301 form has been processed.<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN">Users that did not attend training or test during User Acceptance Testing will be required to take internal (in-house) training from existing users prior to receiving production access. Validation from your Security
Representative that internal training was completed will be required. if a 301 form is received from users that need internal training, your Security Representative will be contacted.<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN">The ACES and Participant Maintenance OST security forms for access to the OST system were also due November 16, 2015. If you haven't submitted these forms, please do so ASAP. If the forms are not submitted, access
to the OST system will not be granted. Access to the OST system will be provisioned at Go-Live on December 10, 2015.<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN">Send the 301 Form electronically to Ayana Wilkins at
<a href="mailto:ayana.wilkins@omes.ok.gov">ayana.wilkins@omes.ok.gov</a> <u>AND</u> mail the original 301 form to:<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> Office of Management and Enterprise Services<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> 3115 N. Lincoln Boulevard<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> Oklahoma City, OK 73105<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> ATTN: SECURITY<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN">Send the ACES and Participant Maintenance OST Forms to Diedra O'Neil at
<a href="mailto:diedra.oneil@treasurer.ok.gov">diedra.oneil@treasurer.ok.gov</a>.<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN">As promised, attached is the testing checklist that was discussed during the October 28, 2015 webinar session.<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN">If you have any questions, contact Ayana Wilkins at
<a href="mailto:ayana.wilkins@omes.ok.gov">ayana.wilkins@omes.ok.gov</a>.<o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p style="text-align:justify"><span lang="EN"> <o:p></o:p></span></p>
<p><span lang="EN"> <o:p></o:p></span></p>
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