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<title>Attention: Higher Education Institutions - Reminder to Submit Test Files</title>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Office of Management and Enterprise Services [mailto:servicedesk@info.omes.ok.gov]
<br>
<b>Sent:</b> Wednesday, January 20, 2016 10:14 AM<br>
<b>To:</b> Mauck, Sheri<br>
<b>Subject:</b> Attention: Higher Education Institutions - Reminder to Submit Test Files<o:p></o:p></span></p>
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<p><span lang="EN" style="font-size:10.0pt;font-family:"Verdana","sans-serif"">Having trouble viewing this email?
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<p><strong><i><u><span lang="EN">Please note that this information is directed only to State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. If you would like to no longer receive this notification,
please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting".</span></u></i></strong><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN"> <o:p></o:p></span></p>
<h3><strong><span lang="EN" style="font-size:12.0pt;font-family:"Arial","sans-serif"">Reminder to Send Alpha List Test Files</span></strong><span lang="EN"><o:p></o:p></span></h3>
<p><span lang="EN" style="font-size:13.5pt;font-family:"Arial","sans-serif"">This is a reminder to all higher education institutions to submit an alpha list test file to validate the data will load correctly. Through our past file testing, we found the following
common items that should be addressed in your test files:</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-size:13.5pt;font-family:"Arial","sans-serif"">1) <u>
Hours:</u> For monthly employees, rather than reporting the 173 hours, you should be reporting the number of working hours in the month. For example, December had 23 working days or 184 hours. January has 21 working days or 168 hours. You will need to report
the correct number of hours in order for the FTE calculation to be correct.</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-size:13.5pt;font-family:"Arial","sans-serif"">2) <u>
Gross Pay:</u> Review guidelines on which earnings codes and object codes should be reported.
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View Business Application Services (CORE) Financials webpage</a>. Go to “Documents” section and download OpenBooks Info (.xlsx, 57 KB) document file.</span><span lang="EN"><o:p></o:p></span></p>
<p><u><span lang="EN" style="font-size:13.5pt;font-family:"Arial","sans-serif"">NOTE:</span></u><span lang="EN" style="font-size:13.5pt;font-family:"Arial","sans-serif""> To ensure that you are correctly calculating gross pay, it would be a good idea to verify
the gross pay for some of your employees based on what is currently being reported on the OpenBooks website. Because the information will be posted on the OpenBooks website, we want to make sure that we are consistently reporting information.
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View OpenBooks website</a>.</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-size:13.5pt;font-family:"Arial","sans-serif"">If you are using Internet Explorer 11 and you receive an unsupported browser error message, use the attached instructions to correct the error.</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-size:13.5pt;font-family:"Arial","sans-serif"">If you any have questions, please contact Lisa McKeithan at
<a href="mailto:lisa.mckeithan@omes.ok.gov">lisa.mckeithan@omes.ok.gov</a>.</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN"> <o:p></o:p></span></p>
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