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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Office of Management and Enterprise Services [mailto:servicedesk@info.omes.ok.gov]
<br>
<b>Sent:</b> Friday, February 12, 2016 3:43 PM<br>
<b>To:</b> Mauck, Sheri<br>
<b>Subject:</b> Higher Education Training<o:p></o:p></span></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
<p><span lang="EN" style="font-size:10.0pt;font-family:"Verdana","sans-serif"">Having trouble viewing this email?
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Subscribe</a></span><span lang="EN"><o:p></o:p></span></p>
<h4><strong><i><u><span lang="EN">Please note that this information is directed only to the State of Oklahoma institutions of higher education Payroll Processing and Reporting project. All others, please disregard. For all others, if you'd like to no longer
receive this notification, please go to your subscription page and unselect the topic "Higher Education Payroll Processing and Reporting".</span></u></i></strong><span lang="EN"><o:p></o:p></span></h4>
<p><span lang="EN"> <o:p></o:p></span></p>
<p><strong><span lang="EN" style="font-family:"Arial","sans-serif"">Higher Education Training</span></strong><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">You are invited to attend the Higher Education training session on Monday, February 22, 2016 from 1-3pm. Discussion will focus on the following topics:</span><span lang="EN"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
<span lang="EN" style="font-family:"Arial","sans-serif"">Payroll Fund Transfer Reversals</span><span lang="EN"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
<span lang="EN" style="font-family:"Arial","sans-serif"">OTC Requirements</span><span lang="EN"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
<span lang="EN" style="font-family:"Arial","sans-serif"">Class Fund 78900 Reconciliations</span><span lang="EN"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
<span lang="EN" style="font-family:"Arial","sans-serif"">Payroll Notice of Changes and Return Items</span><span lang="EN"><o:p></o:p></span></li></ul>
<p><strong><span lang="EN" style="font-family:"Arial","sans-serif"">How to attend:</span></strong><span lang="EN" style="font-family:"Arial","sans-serif"">
</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">Go to the </span><span lang="EN"><a href="http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTYwMjEyLjU1MTUwNzYxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE2MDIxMi41NTE1MDc2MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3MDA4MTAxJmVtYWlsaWQ9c21hdWNrQG9zcmhlLmVkdSZ1c2VyaWQ9c21hdWNrQG9zcmhlLmVkdSZmbD0mZXh0cmE9TXVsdGl2YXJpYXRlSWQ9JiYm&&&103&&&https://omes.adobeconnect.com/higher_education" title="Higher Education webinar"><span style="font-family:"Arial","sans-serif"">Higher
Education webinar</span></a></span><span lang="EN" style="font-family:"Arial","sans-serif""> and login as a guest with your name. For audio, listen in on your computer speakers or call in via phone to
<strong><span style="font-family:"Arial","sans-serif"">405-521-4496</span></strong> and use code
<strong><span style="font-family:"Arial","sans-serif"">943164</span></strong>. Please type questions in the chat window or ask over the phone during the Q&A session.</span><span lang="EN"><o:p></o:p></span></p>
<p><em><span lang="EN" style="font-family:"Arial","sans-serif"">NOTE: This conference is limited to the first 100 attendees.</span></em><span lang="EN"><o:p></o:p></span></p>
<p><strong><span lang="EN" style="font-family:"Arial","sans-serif"">Topics and who should attend?</span></strong><span lang="EN"><o:p></o:p></span></p>
<p><strong><span lang="EN" style="font-family:"Arial","sans-serif"">PFT Reversals</span></strong><span lang="EN" style="font-family:"Arial","sans-serif""> – We will discuss the Reversal Fund Transfer for Higher Education, Payroll Data Example-Current and Future,
and the PFT Text File-Future documents noted below and published on the <a href="http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTYwMjEyLjU1MTUwNzYxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE2MDIxMi41NTE1MDc2MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3MDA4MTAxJmVtYWlsaWQ9c21hdWNrQG9zcmhlLmVkdSZ1c2VyaWQ9c21hdWNrQG9zcmhlLmVkdSZmbD0mZXh0cmE9TXVsdGl2YXJpYXRlSWQ9JiYm&&&104&&&https://www.ok.gov/cio/Customer_Portal/Business_Application_Services_Essentials/Financials/Financials_News.html">
Business Application Services (CORE) Financials webpage</a>, covering the minor changes that will be made to the PFT Reversals to ensure proper cash balances are maintained. Although the change primarily relates to the account coding on the 78900 class-funding,
we will cover the following discussion points:</span><span lang="EN"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo2">
<span lang="EN" style="font-family:"Arial","sans-serif"">PFT Modification</span><span lang="EN"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo2">
<span lang="EN" style="font-family:"Arial","sans-serif"">Overpayment Refunds</span><span lang="EN"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo2">
<span lang="EN" style="font-family:"Arial","sans-serif"">Additional Taxes</span><span lang="EN"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo2">
<span lang="EN" style="font-family:"Arial","sans-serif"">PFT Reversal requirement for cancelled payroll warrants</span><span lang="EN"><o:p></o:p></span></li></ul>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">We suggest attendees include the technical, payroll, and financial staff. </span><span lang="EN"><o:p></o:p></span></p>
<p><strong><span lang="EN" style="font-family:"Arial","sans-serif"">OTC Requirements
</span></strong><span lang="EN" style="font-family:"Arial","sans-serif"">– An article was issued in the February<span style="color:red">
</span>2016 DCAR Newsletter giving the OTC requirements so that the Tax Commission can properly apply payments. OMES will review these requirements. We suggest attendees include the technical, payroll, and financial staff.
</span><span lang="EN"><o:p></o:p></span></p>
<p><strong><span lang="EN" style="font-family:"Arial","sans-serif"">78900 Reconciliation
</span></strong><span lang="EN" style="font-family:"Arial","sans-serif"">– Since cash balances must be adequate to make the payroll, taxes, benefit and withholding payments, it is important to reconcile the 78900 class-funding monthly. OMES has developed a
query and instructions to provide guidance for reconciling. We suggest attendees include the staff that will be responsible for the reconciliation.
</span><span lang="EN"><o:p></o:p></span></p>
<p><strong><span lang="EN" style="font-family:"Arial","sans-serif"">Payroll Notice of Changes and Return Items
</span></strong><span lang="EN" style="font-family:"Arial","sans-serif"">– OMES is currently sending emails notifying the institutions of Notice of Changes and Return Items. We will be discussing the manner in which changes will occur to this process beginning
March 1, 2016. We suggest attendees include the payroll and financial staff.</span><span lang="EN"><o:p></o:p></span></p>
<p><strong><span lang="EN" style="font-family:"Arial","sans-serif"">Questions?</span></strong><span lang="EN" style="font-family:"Arial","sans-serif"">
</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN" style="font-family:"Arial","sans-serif"">For any questions, please email Ayana Wilkins at
<a href="mailto:ayana.wilkins@omes.ok.gov">ayana.wilkins@omes.ok.gov</a>.</span><span lang="EN"><o:p></o:p></span></p>
<p><span lang="EN"> <o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
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