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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Lisa Raihl [mailto:Lisa.Raihl@omes.ok.gov]
<br>
<b>Sent:</b> Wednesday, February 17, 2016 2:09 PM<br>
<b>To:</b> jan.pratt@okstate.edu; sherry.stanley@okstate.edu; april.nelson@wosc.edu; radonna.whitaker@wosc.edu; Meghan Stallings; Carter, Ninette; dhunt@carlalbert.edu; Rená Brooks; TKitsmiller@uco.edu; mspears@uco.edu; munruh5@uco.edu; ypolite@uco.edu; smccann1@uco.edu;
dgrande@uco.edu; sbare@usao.edu; patty.webber@connorsstate.edu; walkenv@connorsstate.edu; Webber, Patty; rkinder@ecok.edu; tinaessary@ecok.edu; llofton@ecok.edu; jbills@eosc.edu; gmcdonald@eosc.edu; andradek@redlandscc.edu; Lisa.Gladden@redlandscc.edu; cfhughes@langston.edu;
cbrainy@langston.edu; Meadors, MArk; kmallett@rsu.edu; sperry@rsu.edu; jmalik@mscok.edu; mtreas@mscok.edu; Westman, Dennis; cberry@neo.edu; steve.bearden@neo.edu; manesr@nsuok.edu; sellsja@nsuok.edu; seymour@nsuok.edu; Catron, Sue; Niesha.Jones@noc.edu; janet.hartz@noc.edu;
Shannon.cranford@noc.edu; daackerman@nwosu.edu; TLCooper@nwosu.edu; dcollins@opsu.edu; Melissa Glover; knorton@rose.edu; Bowers, Rachell; Oaks, Melissa; denise@quartzmountain.org; s.shumaker@sscok.edu; Ljohnson@occc.edu; laura.ocasio@occc.edu; BCarpenter@occc.edu;
mrobertson@se.edu; dowens@se.edu; louann.hanks@swosu.edu; ladonna.lucus@swosu.edu; jwillhite@tulsacc.edu; jan.dickinson@tulsacc.edu; mboydstun@ou.edu; kryter@ou.edu; egrinter@ou.edu; justin-raney@ouhsc.edu; Dee-Bellgardt@ouhsc.edu<br>
<b>Cc:</b> Jean Hayes; Beth Brox; OMES Transaction Processing PR; Mauck, Sheri<br>
<b>Subject:</b> RE: Notification of G5 Shutdown Period and Guidance for Processing Payrolls with Grant Funding<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">It has come to our attention that biweekly payrolls that are to pay on Friday February 26, 2016 may also be impacted by the Grant Management System shutdown. If you sending in biweekly payroll late due to the
delay in drawing down funds, please indicate this on the Validate PFT document by including the following statement: G5 Grants System Delay.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Remember, this will only affect you if you have to drawdown money to fund a payroll to get it processed and the funds aren’t drawn down before the shutdown. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">If you expect to have payroll submitted late because funds need to be drawn down and the shutdown period has begun, please email me and let me know what payroll will be late (biweekly, 2/26, or monthly, 2/29).
This will assist in our log of payrolls processed and stop the late notification from going out.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Payroll affected by the shutdown and processed for payment on February 26, 2016 or February 29, 2016 must be submitted no later than Tuesday February 23, 2016 to be considered timely.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Lisa M. Raihl, CPA<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Accounting & Reporting Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Division of Central Accounting & Reporting<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Office of Management & Enterprise Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">5005 N. Lincoln Blvd., Suite 100<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Oklahoma City, OK 73105-3324<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">405-521-3258<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><a href="mailto:lisa.raihl@omes.ok.gov">lisa.raihl@omes.ok.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">omes.ok.gov<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><img border="0" width="160" height="84" id="_x0000_i1025" src="cid:image001.png@01D1698B.7E35A2F0"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Sign up to receive email or wireless updates from OMES.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Lisa Raihl
<br>
<b>Sent:</b> Tuesday, February 16, 2016 12:47 PM<br>
<b>To:</b> 'jan.pratt@okstate.edu'; 'sherry.stanley@okstate.edu'; 'april.nelson@wosc.edu'; 'radonna.whitaker@wosc.edu'; 'Meghan Stallings'; 'ninettec@cameron.edu'; 'dhunt@carlalbert.edu'; Rená Brooks; 'TKitsmiller@uco.edu'; 'mspears@uco.edu'; 'munruh5@uco.edu';
'ypolite@uco.edu'; 'smccann1@uco.edu'; 'dgrande@uco.edu'; 'sbare@usao.edu'; 'patty.webber@connorsstate.edu'; 'walkenv@connorsstate.edu'; 'Webber, Patty'; 'rkinder@ecok.edu'; 'tinaessary@ecok.edu'; 'llofton@ecok.edu'; 'jbills@eosc.edu'; 'gmcdonald@eosc.edu';
'andradek@redlandscc.edu'; 'Lisa.Gladden@redlandscc.edu'; 'cfhughes@langston.edu'; 'cbrainy@langston.edu'; 'mmeadors@rsu.edu'; 'kmallett@rsu.edu'; 'sperry@rsu.edu'; 'jmalik@mscok.edu'; 'mtreas@mscok.edu'; 'dwestman@mscok.edu'; 'cberry@neo.edu'; 'steve.bearden@neo.edu';
'manesr@nsuok.edu'; 'sellsja@nsuok.edu'; 'seymour@nsuok.edu'; 'catrons@nsuok.edu'; 'Niesha.Jones@noc.edu'; 'janet.hartz@noc.edu'; 'Shannon.cranford@noc.edu'; 'daackerman@nwosu.edu'; 'TLCooper@nwosu.edu'; 'dcollins@opsu.edu'; 'Melissa Glover'; 'knorton@rose.edu';
'rbowers@osrhe.edu'; 'moaks@osrhe.edu'; 'denise@quartzmountain.org'; 's.shumaker@sscok.edu'; 'Ljohnson@occc.edu'; 'laura.ocasio@occc.edu'; 'BCarpenter@occc.edu'; 'mrobertson@se.edu'; 'dowens@se.edu'; 'louann.hanks@swosu.edu'; 'ladonna.lucus@swosu.edu'; 'jwillhite@tulsacc.edu';
'jan.dickinson@tulsacc.edu'; 'mboydstun@ou.edu'; 'kryter@ou.edu'; 'egrinter@ou.edu'; 'justin-raney@ouhsc.edu'; 'Dee-Bellgardt@ouhsc.edu'<br>
<b>Cc:</b> Jean Hayes; Beth Brox; OMES Transaction Processing PR (<a href="mailto:payrolltransprocess@omes.ok.gov">payrolltransprocess@omes.ok.gov</a>); Sheri Mauck<br>
<b>Subject:</b> Notification of G5 Shutdown Period and Guidance for Processing Payrolls with Grant Funding<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:#1F497D">The U.S. Department of Education will be performing maintenance on their Grants Management System from 9 p.m. Eastern Standard Time (EST) Wednesday February 17, 2016
until 6 a.m. EST Monday February 22, 2016. During this period, agencies will not be able to drawdown funds.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:#1F497D">If an agency doesn’t have payroll completed before the shutdown period to drawdown funds, they will have to wait until the system comes back up on Monday, February
22, 2016. Funding would then be available to submit payroll on Tuesday February 23, 2016. This would be inside the five (5) business day rule for payrolls paying on February 29, 2016.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:#1F497D">OMES will allow an exception to the five (5) business day rule for this event. Payroll processed for payment on February 29, 2016 should be submitted no later than
Tuesday February 23, 2016 to be considered timely. When submitting the Validate PFT Funding Report, please include the following statement:
<u>G5 Grants System Delay</u><o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:#1F497D">Including the statement on the Validate PFT Funding Report will notify Transaction Processing of the reason for the late submission and will prevent a late notification
being sent out. Please see the attached documentation for further information and guidance.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="font-size:12.0pt;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Lisa M. Raihl, CPA<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Accounting & Reporting Analyst<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Division of Central Accounting & Reporting<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Office of Management & Enterprise Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">5005 N. Lincoln Blvd., Suite 100<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Oklahoma City, OK 73105-3324<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">405-521-3258<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><a href="mailto:lisa.raihl@omes.ok.gov">lisa.raihl@omes.ok.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">omes.ok.gov<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><img border="0" width="160" height="84" id="Picture_x0020_1" src="cid:image001.png@01D1698B.7E35A2F0"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D">Sign up to receive email or wireless updates from OMES.</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">
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