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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D">Business Officers,
<u>PLEASE SHARE WITH THE APPROPRIATE DIVISION ON YOUR CAMPUS FOR COMPLETION</u>.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D">This year’s campus master plan update will be submitted using the same spreadsheet format developed last year by the Long Range Planning Commission Staff.
This form is attached. You may start with your spreadsheet from last year and make the necessary changes, edits and updates.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D">Please list all of your institution’s campus master plan projects in the spreadsheet and return to me by email (<a href="mailto:smauck@osrhe.edu">smauck@osrhe.edu</a>)
<span style="background:yellow;mso-highlight:yellow">by JUNE 14, 2017.</span> <o:p>
</o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D">Thank you for your attention to this annual request. If you have questions, please let me know. Also, if you need me to send the worksheet your institution
submitted last year, please let me know. <o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D">Sheri Mauck<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:#1F497D"><a href="mailto:smauck@osrhe.edu">smauck@osrhe.edu</a><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Ben Davis [<a href="mailto:Ben.Davis@omes.ok.gov">mailto:Ben.Davis@omes.ok.gov</a>]
<br>
<b>Sent:</b> Monday, March 13, 2017 3:59 PM<br>
<b>To:</b> <br>
<b>Subject:</b> FY2019-2026 Capital Outlay Request Submittals Information<br>
<b>Importance:</b> High<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good afternoon,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It is time to submit capital outlay requests for the FY 2019-2026 Capital Improvements Plan and FY2019 Capital Budget.
<b>The deadline for submittals is June 30, 2017</b>. As in years past, you are required to evaluate and self-rate your requests utilizing the Long Range Capital Planning Commission’s Project Guidelines, which are located here:
<a href="https://www.ok.gov/dcs/searchdocs/app/manage_documents.php?id=1056">https://www.ok.gov/dcs/searchdocs/app/manage_documents.php?id=1056</a>. This document outlines what projects qualify for submittal and what information you should include with your
requests.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If your agency will not submit any capital outlay requests, please send me an email stating that your agency has no requests.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This year, agencies will utilize the attached spreadsheet for capital outlay request submittals. The spreadsheet has a few changes since last year. Many of the “funding source” columns have been removed or consolidated. I have also added
some clarifying language to the evaluation and rating sections of the spreadsheet. I have added additional guidance information to some fields as a comment box. If the upper-right corner of a field is red, you can hover over that field for more information
on what should be entered in that field. Fields that are shaded gray will self-calculate, so you will not enter data in those fields.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I have also attached a pdf file that provides an overview of the capital planning process and the Long Range Capital Planning Commission’s Evaluation Guidelines. I recommend reviewing this document prior to completing your spreadsheet.
You can also find capital planning information at <a href="https://ok.gov/DCS/Capital_Planning/">
https://ok.gov/DCS/Capital_Planning/</a>. The “Related Topics” section of this page contains links to the current Capital Improvements Plan and other documents that may be helpful.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please be sure to re-submit any requests from previous years that are still relevant yet unfunded. If you need a copy of your agency’s submittal spreadsheet from last year, please contact me. I do not intend to host training sessions this
year, but I am happy to meet with you if you need assistance with your requests. Justin Henry has left the State, so I will be the sole contact this year. If you have any questions, please do not hesitate to contact me via phone or email.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If my contacts for your agency need to be updated, please let me know.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="color:black">Ben Davis, AICP
</span></b><span style="color:black">| Director, Planning<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">Administrative Officer, Capitol-Medical Center Improvement and Zoning Commission<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">p. 405-522-1652 | f. 405-522-3861
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">Capital Assets Management | OMES<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><a href="http://omes.ok.gov/"><span style="color:blue">omes.ok.gov</span></a><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-autospace:none"><a href="https://public.govdelivery.com/accounts/OKOMES/subscriber/new/"><b><i><span style="color:blue">Sign up</span></i></b></a><b><i><span style="color:#0045D7">
</span><span style="color:black">to receive email or wireless updates from OMES.</span></i></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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