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<title>Message from State Comptroller: PeopleSoft Financials Upgrade Processing Reminders</title>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please be reminded of the PeopleSoft upgrade outage at OMES. If you have a budget revision to process required before November 11, please send as soon as possible.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Meagan Rhodes <Meagan.Rhodes@omes.ok.gov>
<br>
<b>Sent:</b> Wednesday, November 4, 2020 11:20 AM<br>
<b>Subject:</b> FW: Reminder: Peoplesoft outage...Message from State Comptroller: PeopleSoft Financials Upgrade Processing Reminders<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">Hello Agency Finance Officers,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">This is a reminder about the Peoplesoft upgrade that will be taking place later this week and next week. Revisions will not be able to be processed during the outage.
If your agency has a revision that needs to be processed before the outage please submit it as soon as possible.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">The upgrade process begins the evening of Friday, Nov. 6, and spans through the Veterans Day holiday on Nov. 11.
<o:p></o:p></span></p>
<p class="MsoNormal"><strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">The system will be unavailable for use beginning at 5 p.m. on Nov. 6 through Nov. 11</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">The upgraded system will be up and running by 10 a.m. on Thursday, Nov. 12. </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">To: PeopleSoft Users<o:p></o:p></span></p>
<p style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">Re: Upgrade Processing Reminders<o:p></o:p></span></p>
<p style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">The upgrade live date is approaching and you need to be aware of some processing instructions. Please review this information and make the necessary
changes to your processes during the week of the upgrade.<o:p></o:p></span></p>
<p style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">The upgrade process begins the evening of Friday, Nov. 6, and spans through the Veterans Day holiday on Nov. 11.
<strong><span style="font-family:"Arial",sans-serif">The system will be unavailable for use beginning at 5 p.m. on Nov. 6 through Nov. 11</span></strong>. The upgraded system will be up and running by 10 a.m. on Thursday, Nov. 12. <o:p></o:p></span></p>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Prepare for system to be down!</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Agencies should think ahead and plan for the two business days that PeopleSoft
will be unavailable.<o:p></o:p></span></li></ul>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Purchasing and Disbursements:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> Take care of POs or vouchers before the close of business on Nov. 5.<o:p></o:p></span></li><li class="MsoNormal" style="color:#232323;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level2 lfo6">
<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">P-card:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> The deadline for editing, download, voucher build and submission of P-card vouchers is Nov. 5. We recommend
transactions be coded and signed off daily in preparation of this shortened deadline.<o:p></o:p></span></li><li class="MsoNormal" style="color:#232323;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level2 lfo6">
<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Payroll:</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> While HCM will not be down, PeopleSoft Financials will not be available to add combo codes (if needed)
until Nov. 12. The payroll deadline for the bi-weekly payroll that spans the system outage will be extended to 10 a.m. on Tuesday, Nov. 17 (instead of the previous Friday). Bi-weekly payroll agencies should encourage employees to enter time early. We recommend
employees enter time daily and managers approve time daily during this pay period to enable a quick turnaround for payroll processing.<o:p></o:p></span></li><li class="MsoNormal" style="color:#232323;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level2 lfo6">
<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Deposits: </span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">All agencies making deposit entries into PeopleSoft on Nov. 12 should enter their deposits from Nov.
9-10 separately to match the deposits made at the bank. They should not combine these deposits into one deposit entry when keying into PeopleSoft. In addition, agencies making large deposits ($100K or more) at the bank on Nov. 9, 10 or 12 should notify OST
(<a href="mailto:ostcdcoll@treasurer.ok.gov"><span style="color:#1D5782">ostcdcoll@treasurer.ok.gov</span></a>) and the bank as soon as possible of the amount so OST can manage any collateral requirements.<o:p></o:p></span></li></ul>
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<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Training </span>
</strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">– While you are not likely to notice a difference in the work you do within the PeopleSoft modules, the navigation to get there will be different. OMES has already held a live demo of the
navigation and is preparing videos to be made available on the OMES website this week.<o:p></o:p></span></li><li class="MsoNormal" style="color:#232323;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo9">
<strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Practice opportunity</span></strong><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> – Users can begin exploring the navigation in the test environment at
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDExMDMuMjk4MzE1MzEiLCJ1cmwiOiJodHRwczovL2ZpbmFuY2lhbHMub2suZ292LyJ9.vI5yDfpB85b_-qigQkFmPtCoTS6qXlGAxs0Zqldm7zY/s/172721124/br/87860835332-l" target="_blank" title="https://financials.ok.gov/">
<span style="color:#1D5782">https://financials.ok.gov/</span></a>. Use the login credentials you had on Oct. 6, 2020.<o:p></o:p></span></li></ul>
<p style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#232323">We look forward to working in the more updated environment and to further enhancements that will implemented as a result.<o:p></o:p></span></p>
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