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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Information sent to your Presidents regarding the HEERFIII allocations.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Johnson, Dr. Glen
<br>
<b>Sent:</b> Tuesday, May 11, 2021 4:57 PM<br>
<b>To:</b> Presidents <pres@osrhe.edu><br>
<b>Cc:</b> <br>
<b>Subject:</b> Higher Education Emergency Relief Fund III - American Rescue Plan<br>
<b>Importance:</b> High<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="text-align:center">OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION<o:p></o:p></p>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:solid windowtext 1.5pt;padding:1.0pt 1.0pt 1.0pt 1.0pt">
<p class="MsoNormal" align="center" style="margin-right:355.5pt;text-align:center;background:#CCCCCC">
<b><span style="font-size:36.0pt;letter-spacing:-3.0pt">Memo</span></b><o:p></o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:150%"><b>To: <a name="to1">
</a>Presidents<o:p></o:p></b></p>
<p class="MsoNormal" style="line-height:150%"><b>Cc: State Regents<o:p></o:p></b></p>
<p class="MsoNormal" style="line-height:150%"><b> Higher Education Network<o:p></o:p></b></p>
<p class="MsoNormal" style="line-height:150%"><b>From: </b> <a name="from">
</a>Chancellor Glen D. Johnson<o:p></o:p></p>
<p class="MsoNormal" style="line-height:150%"><b>Date: </b> <a name="date">
</a>Tuesday, May 11, 2021<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.5in;line-height:150%">
<b>Subject:</b> <a name="re"></a>Higher Education Emergency Relief Fund III - American Rescue Plan<o:p></o:p></p>
<div style="border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a name="body"></a>As you know, the Higher Education Emergency Relief Fund III (HEERF III) was authorized by the American Rescue Plan (ARP), Public Law 117-2, signed into law on March 11, 2021, and provides $39.6 billion in support to institutions
of higher education in continuing to serve students during the COVID-19 pandemic.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Today, the U.S. Department of Education (USDE) made available $36 billion in emergency aid to public and private non-profit institutions under HEERF III. A copy the press release issued by USDE (Attachment 1) and a copy of the allocation
table for the Student Aid Portion and the Institutional Portion of HEERF III grants has been attached (Attachment 2).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Additionally, USDE released a “Frequently Asked Questions” guidance document detailing how institutions can use these funds to, among other things, support vulnerable students, monitor and suppress the coronavirus, and reengage students
whose education was disrupted by the pandemic (Attachment 3).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">According to the press release issued by USDE, ways the HEERF III funding can be used to have the greatest impact on students and communities include:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l6 level1 lfo3">Using emergency financial grants to support students with exceptional needs.<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l6 level2 lfo3">The ARP requires that institutions prioritize students with exceptional need, such as students who receive Pell Grants or undergraduates with extraordinary financial circumstances. USDE’s guidance clarifies
that institutions can consider a variety of factors when assessing need, such as a student’s eligibility for other federal or state need-based aid, significant unexpected expenses, loss of employment, reduced income, or food or housing insecurity. Institutions can
also consider the needs of students who did not complete a Free Application for Federal Student Aid (FAFSA). <o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l6 level1 lfo3">Retaining and re-engaging students.<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l6 level2 lfo3">Institutions can also use their funds to help retain students by providing academic or mental health support systems for students.
<o:p></o:p></li><li class="MsoNormal" style="mso-list:l6 level2 lfo3">Additionally, institutions can reengage students by discharging student debts at their institution accrued during the pandemic so students can re-enroll, continue their education, or obtain their official
transcript to continue their education, transfer to another postsecondary institution, and/or secure employment. <o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo7">Preventing and mitigating the spread of COVID-19, including efforts to vaccinate students and campus communities.<o:p></o:p>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="mso-list:l0 level2 lfo7">Public and private nonprofit institutions must also use a portion of their Institutional award to implement evidence-based practices to monitor and suppress coronavirus in accordance with the <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDYsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMTA1MTEuNDAyNDkzODEiLCJ1cmwiOiJodHRwczovL3d3dy5jZGMuZ292L2Nvcm9uYXZpcnVzLzIwMTktbmNvdi9jb21tdW5pdHkvY29sbGVnZXMtdW5pdmVyc2l0aWVzL2NvbnNpZGVyYXRpb25zLmh0bWw_dXRtX2NvbnRlbnQ9JnV0bV9tZWRpdW09ZW1haWwmdXRtX25hbWU9JnV0bV9zb3VyY2U9Z292ZGVsaXZlcnkmdXRtX3Rlcm09I3ByZXZpb3VzIn0.oaqkbkgnVPERmumJg4WxNnRVXz-dzOFSUx5upDSJIw4/s/1441582011/br/106161016374-l" target="_blank">public
health guidelines</a>. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo7">Institutions can use funds to help detect coronavirus transmission, such as funding the costs associated with diagnostic or screening testing strategy, setting up testing sites, purchasing tests, and hiring
additional personnel to administer tests. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo7">Institutions can also work to prevent the spread of the virus by using institutional funds to spread awareness and build confidence in getting vaccinated, and to set up vaccination sites on or off campus,
including costs of bringing sites to rural and satellite locations. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level2 lfo7">Additionally, HEERF institutional funds can be used to reduce barriers to vaccination, such as paid time off for staff to get the vaccine and costs associated with vaccination efforts.<o:p></o:p></li></ul>
</li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Public and private nonprofit schools can also use the institutional portion of their awards to cover a variety of institutional costs, including lost revenue, reimbursement for expenses already incurred, and technology costs associated
with a transition to distance education, faculty and staff trainings, and payroll.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Finally, public and private nonprofit institutions must also use a portion of their institutional award to conduct direct outreach to financial aid applicants about the opportunity to receive a financial aid adjustment due to recent unemployment
of a family member or of the independent student. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">USDE has created a specific website dedicated to HEERF III under the ARP, which can be accessed online at:
<a href="https://www2.ed.gov/print/about/offices/list/ope/arp.html">https://www2.ed.gov/print/about/offices/list/ope/arp.html</a>. This website provides information regarding each of the following HEERF III programs funded under the ARP:
<o:p></o:p></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo10">
<a href="https://www2.ed.gov/about/offices/list/ope/heerfiiiinstitutional.html">Institutional Portion for Public and Nonprofit Institutions (a)(1)</a><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo10">
<a href="https://www2.ed.gov/about/offices/list/ope/heerfiiistudent.html">Student Aid Portion for Public and Nonprofit Institutions (a)(1)</a><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo10">
<a href="https://www2.ed.gov/about/offices/list/ope/heerfiiihbcu.html">Historically Black Colleges and Universities (a)(2)</a><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo10">
<a href="https://www2.ed.gov/about/offices/list/ope/heerfiiitccu.html">Tribally Controlled Colleges and Universities (a)(2)</a><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo10">
<a href="https://www2.ed.gov/about/offices/list/ope/ssarp.html">Supplemental Support under American Rescue Plan (a)(3)
</a><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo10">
<a href="https://www2.ed.gov/about/offices/list/ope/heerfiiiproprietary.html">Proprietary Institutions Grant Funds for Students (a)(4)
</a><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Questions regarding HEERF grants should be directed to <a href="mailto:HEERF@ed.gov">
HEERF@ed.gov</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We will keep you advised of any new developments related to HEERF III funding.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Glen<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a name="_Hlk71458179"><b>Glen D. Johnson<o:p></o:p></b></a></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk71458179">Chancellor<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk71458179">Oklahoma State Regents for Higher Education<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk71458179">655 Research Parkway, Suite 200<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk71458179">Oklahoma City, Oklahoma 73104<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk71458179">405.225.9122<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk71458179"></span><a href="mailto:gjohnson@osrhe.edu"><span style="mso-bookmark:_Hlk71458179">gjohnson@osrhe.edu</span><span style="mso-bookmark:_Hlk71458179"></span></a><span style="mso-bookmark:_Hlk71458179">
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