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<p class="MsoNormal"><span style="font-size:14.0pt">Business Officers:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">I’m reattached the “1-Form-Budget Needs Survey FY2026” that Strategic Plan 2030 is included in the Misc Data tab. Please make sure to use this FY2026 form to report Strategic Plan 2030. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Yolenda<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Collier, Yolenda <br>
<b>Sent:</b> Tuesday, August 27, 2024 3:51 PM<br>
<b>To:</b> Council of Business Officers <cobo@lists.onenet.net><br>
<b>Subject:</b> Budget Needs Survey FY'26 - FY'28<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Business Officers:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">As legislative changes in budget request requirements (SB 1030, 2016 Oklahoma Legislature) operational funding requests are to be submitted for
<u>three years</u> instead of the standard one year. Due to this change, in addition to the FY’26 budget needs, the budget needs for FY’27, and FY’28 will also be required. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Attached are five workbooks to report your institution’s FY’26 - FY’28 budget needs. The data will be summarized and presented to the State Regents, Legislature, Governor and other interested
parties as part of the higher education funding needs for FY’26 - FY’28. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">The “1 - Form - Budget Needs Survey FY2026”, “1 - Form - Budget Needs Survey FY2027”, and “1 - Form - Budget Needs Survey FY2028” workbooks: Use these workbooks to identify your institution’s
mandatory cost and budget priorities for FY’26, FY’27, and FY’28. The “Instructions” worksheet provides the information to complete the forms.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">The “1 - Form - Use of Cost Savings for FY2026 Budget Needs Survey” workbook is used to report cost savings for all institution operations and information technology activities from FY’22
to FY’26 and how the cost savings were utilized. Institutions will measure their cost savings internally and report only the grand total of each year’s total cost savings. Institutions will continue to report their use of cost savings from FY’22 through
FY’26.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">The “Use of Cost Savings” worksheets are important as they will report the utilization of cost savings into campus operations, mandatory costs, institutional priorities, Complete College
America initiatives, strengthening programs, information technology equipment and infrastructure, energy reduction and enhancing reserves.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">The “2 - Guidance for Mandatory Cost FY2026” workbook will provide guidance from Risk Management, OTRS and OMES: Employees Group Insurance Division. This worksheet provides general guidance
to calculate mandatory cost changes for health and dental insurance, risk management, social security and teachers’ retirement.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3"><span style="font-family:"Times New Roman",serif">Please report how your institution deployed the FY26
<i>Critical Workforce Development Initiative</i> funds using the “Special Initiative Funding” workbook. Please be specific in dollar amounts, purposes, and anticipated outcomes that should total to the full amount of your institution’s allocation. The information
you report in this worksheet will be used for accountability of the funding you received in FY25 allocations to increase STEM degree production. It is important that you use this funding to enhance your STEM production and not to supplant prior funding allocated
to STEM degree programs.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo3"><span style="font-family:"Times New Roman",serif">Budget Needs Survey FY2026 form, Misc Data workbook, section G - changes in concurrent enrollments: Please report FY’26 concurrent
enrollment reimbursement projection <u>in dollar amounts</u> for junior high school students and senior high school students respectively compared to the concurrent enrollments reimbursement from FY’26.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:#1F497D;margin-left:0in;mso-list:l4 level1 lfo3">
<span style="font-family:"Times New Roman",serif;color:windowtext">For the purposes of estimating increases in health insurance and social security percentage changes, please use the incremental % increases that you are building into the FY’26 need request</span><span style="font-family:"Times New Roman",serif">.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#1F497D"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo8"><span style="font-family:"Times New Roman",serif">Strategic Plan 2030: Projected cost increases or budget need for initiatives that support the State Regents’ Blueprint 2030 Strategic
Plan (on misc data form)<o:p></o:p></span></li></ul>
<p class="MsoListParagraph"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo8"><span style="font-family:"Times New Roman",serif">FY25 actual outcomes from investment of new special initiative funding with specific data/KPI’s.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo8"><span style="font-family:"Times New Roman",serif">Share Service Schedule: The potential use of “shared services“ as a model for system efficiencies continues to be emphasized.<o:p></o:p></span></li></ul>
<p class="MsoListParagraph"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">The budget needs survey is due
<span style="color:black">on <b><i>September 30, 2024</i></b></span>. Please email your survey to
</span><span class="MsoHyperlink"><a href="mailto:ycollier@osrhe.edu"><span style="font-family:"Times New Roman",serif">ycollier@osrhe.edu</span></a></span><span style="font-family:"Times New Roman",serif">. The budget needs request will be tentatively presented
to the State Regents on November 7, 2024. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif">Please feel free to contact us if you have any questions. We appreciate your diligence.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#003399">Yolenda Collier<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#003399">Assistant Vice-Chancellor for Budget & Finance<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#003399">Oklahoma State Regents for Higher Education<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif;color:#003399">405.225.9317<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><a href="mailto:ycollier@osrhe.edu"><span style="color:#003399">ycollier@osrhe.edu</span></a><span style="color:#003399"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
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