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<p class="MsoNormal"><span style="font-size:11.0pt">Hi Nishanth and Tim,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Nishanth </span><span style="font-size:11.0pt">— thank you for sharing all of this—we really appreciate how thorough your process is. This is very helpful for us as we think through our own approach. We haven’t
gone quite this deep yet, but your notes give us some great areas to review. <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Tim – thank you for the update! Makes sense — the fee helps,
</span><span style="font-size:11.0pt">our team definitely needs to revisit it</span><span style="font-size:11.0pt">.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Thank you both again and have a great rest of your week!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">-Dian<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> CoIT <coit-bounces@lists.onenet.net>
<b>On Behalf Of </b>Whitley, Tim via CoIT<br>
<b>Sent:</b> Thursday, February 26, 2026 10:20 AM<br>
<b>To:</b> Council on Information Technology <coit@lists.onenet.net><br>
<b>Cc:</b> Whitley, Tim <timothy.whitley@okstate.edu>; CoIT-PrivateHigherEd@lists.onenet.net<br>
<b>Subject:</b> [EXT]: Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We currently charge an application fee. However, this still doesn’t catch everything. Our admissions team is looking at Slate modules.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="color:black"><a href="https://go.okstate.edu/"><span style="font-family:Rubik;color:black;text-decoration:none"><img border="0" width="114" height="45" style="width:1.1875in;height:.4687in" id="Picture_x0020_1" src="cid:image001.png@01DCA745.FB7086B0" alt="OSU Logo"></span></a></span><o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#FE5C00">TIM WHITLEY</span></b><span style="font-family:Rubik;color:#434343"><br>
</span><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:black">Director Technology Support</span></b><span style="font-family:Rubik;color:#434343"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:black">Enterprise Information Technology<br>
(405) 744-3386 </span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:#FF4B00">• </span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:black"><a href="https://https/it.okstate.edu/"><span style="color:#02527A">https://it.okstate.edu/</span></a></span><span style="font-family:Rubik;color:#434343"><br>
</span><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:black"><a href="mailto:timothy.whitley@okstate.edu">timothy.whitley@okstate.edu</a></span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> CoIT <<a href="mailto:coit-bounces@lists.onenet.net">coit-bounces@lists.onenet.net</a>>
<b>On Behalf Of </b>Rodrigues, Nishanth J. via CoIT<br>
<b>Sent:</b> Thursday, February 26, 2026 7:29 AM<br>
<b>To:</b> DIT Man <<a href="mailto:coit@lists.onenet.net">coit@lists.onenet.net</a>><br>
<b>Cc:</b> Rodrigues, Nishanth J. <<a href="mailto:nr@ou.edu">nr@ou.edu</a>>; <a href="mailto:CoIT-PrivateHigherEd@lists.onenet.net">
CoIT-PrivateHigherEd@lists.onenet.net</a>; DIT Man <<a href="mailto:coit@lists.onenet.net">coit@lists.onenet.net</a>><br>
<b>Subject:</b> Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning, <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">At OU, ours is a manual effort at the moment.<o:p></o:p></p>
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<p class="MsoNormal">Here's how we currently manage this - We compare locations on current address, currently attended schools, and the locations that the person is logging in from in the Slate logs for one. If there are multiple failed payment attempts, that
is usually a sure sign of fraud. If the email on the payment data is very different from the email on the record, that is a flag. Certain email IPs like duck.com are immediately suspect, as are email addresses that seem generated by AI. On non-degree apps,
if the explanation seems like it was generated by AI, that is a major flag. There are some email addresses that we mark as suspect to keep an eye on, but let them move forward because there is not enough negative to flag it outright. On some of the ones
that we felt were off, but not sure, we google the address. Some of the addresses have been stores in strip malls or vacant lots.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">We are still interested in pursuing an automated solution, and exploring our options at the moment.<o:p></o:p></p>
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<p class="MsoNormal">I hope this helps.<o:p></o:p></p>
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<p class="MsoNormal">Thanks, take care and have a nice day! <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Best regards, <o:p></o:p></p>
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<p class="MsoNormal">Nishanth Rodrigues, Ed.D., MBA<o:p></o:p></p>
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On Feb 25, 2026, at 6:18<span style="font-family:"Arial",sans-serif"> </span>PM, Ray, Dian via CoIT <<a href="mailto:coit@lists.onenet.net">coit@lists.onenet.net</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-line-height-alt:.75pt"><span style="font-size:1.0pt;color:white">Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the
extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Richard and Mary — Thank you both — this is very helpful.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Mary, thanks for sharing about Fraud AI. We’re using Recruit and will be taking a closer look at its fraud/identity features as well.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thanks again!</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">-Dian</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> CoIT <<a href="mailto:coit-bounces@lists.onenet.net">coit-bounces@lists.onenet.net</a>>
<b>On Behalf Of </b>Richard Reif via CoIT<br>
<b>Sent:</b> Tuesday, February 24, 2026 11:34 AM<br>
<b>To:</b> Council on Information Technology <<a href="mailto:coit@lists.onenet.net">coit@lists.onenet.net</a>><br>
<b>Cc:</b> Richard Reif <<a href="mailto:reif01@nsuok.edu">reif01@nsuok.edu</a>>;
<a href="mailto:coit-privatehighered@lists.onenet.net">coit-privatehighered@lists.onenet.net</a><br>
<b>Subject:</b> [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">NSU has application fees for graduate and undergraduate students which slows down the fraud. This is still a hot topic on campus and I am grateful for this email thread. Please continue sharing!!
<o:p></o:p></p>
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<p class="MsoNormal">Richard<o:p></o:p></p>
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<p class="MsoNormal">On Mon, Feb 23, 2026 at 6:30<span style="font-family:"Arial",sans-serif"> </span>PM LaMack, Mary A via CoIT <<a href="mailto:coit@lists.onenet.net">coit@lists.onenet.net</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black">We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well. </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:black"><a href="https://urldefense.com/v3/__https:/knowledge.technolutions.net/docs/identity-verification__;!!GNU8KkXDZlD12Q!5idvWlfkKXrTc4asYBYpOP28fIyC-WQnq1lta8E4U43UOB-LfPQ0PJRkscSff4Yw9Lv9qiyqByc$" target="_blank">https://knowledge.technolutions.net/docs/identity-verification</a></span><o:p></o:p></p>
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<p class="MsoNormal">Respectfully,<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b>Mary LaMack</b><o:p></o:p></p>
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<p class="MsoNormal">Director of Information Technology <o:p></o:p></p>
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<p class="MsoNormal">East Central University <o:p></o:p></p>
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<p class="MsoNormal">580.559.5702<o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:mlamack@ecok.edu" target="_blank">mlamack@ecok.edu</a><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> CoIT <<a href="mailto:coit-bounces@lists.onenet.net" target="_blank">coit-bounces@lists.onenet.net</a>>
on behalf of Ray, Dian via CoIT <<a href="mailto:coit@lists.onenet.net" target="_blank">coit@lists.onenet.net</a>><br>
<b>Sent:</b> Monday, February 23, 2026 6:06:05 PM<br>
<b>To:</b> 'Council on Information Technology' <<a href="mailto:coit@lists.onenet.net" target="_blank">coit@lists.onenet.net</a>>;
<a href="mailto:coit-privatehighered@lists.onenet.net" target="_blank">coit-privatehighered@lists.onenet.net</a> <<a href="mailto:coit-privatehighered@lists.onenet.net" target="_blank">coit-privatehighered@lists.onenet.net</a>><br>
<b>Cc:</b> Ray, Dian <<a href="mailto:dian.ray@swosu.edu" target="_blank">dian.ray@swosu.edu</a>><br>
<b>Subject:</b> [CoIT] Question: Student Identity Verification & Aid Fraud</span>
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<strong><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black">[CAUTION]</span></strong><span style="font-size:10.0pt;color:black"> This email originated from outside East Central University. Do not click links or open attachments unless
you recognize the sender and know the content is safe.</span><o:p></o:p></p>
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<p><span style="font-size:11.0pt">Hi all —</span><o:p></o:p></p>
<p><span style="font-size:11.0pt">We’re continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process.</span><o:p></o:p></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3">
<span style="font-size:11.0pt">Do you verify <b>every student</b>, only students who
<b>receive aid</b>, or just those identified as <b>high risk?</b></span><o:p></o:p></li></ol>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo6">
<span style="font-size:11.0pt">What tools are you using for identity verification/fraud detection (e.g.,
<b>ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, </b>etc.)?</span><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo6">
<span style="font-size:11.0pt">Which ones are you happy with — and which should we avoid?</span><o:p></o:p></li></ol>
<p><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt">We’re looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated!</span><o:p></o:p></p>
<p><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt">Thank you!</span><o:p></o:p></p>
<p><span style="font-size:11.0pt">-Dian</span><o:p></o:p></p>
<p><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p><span style="font-size:11.0pt;color:#595959">Dian Ray | Director | Information Technology Services |
</span><span style="font-size:11.0pt;color:#0070C0"><a href="https://urldefense.com/v3/__http:/www.swosu.edu/__;!!IMGxvw!DtPRX-hkiGzLEpjYJQxbNfQ_LEWd7KS7iWb3EV71F-olx1nabgZhcfuzIQ33LX3kDUkTM7UjTkcpgm1z$" target="_blank"><span style="color:#0070C0">SWOSU</span></a></span><span style="font-size:11.0pt;color:#595959">
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