[COPLAC-IR] COPLAC Data Profile 14-15

Mon Nov 3 10:10:18 CST 2014

Dear COPLAC IR Staff,

Thank you so much for your patience as we worked through last year’s new
profile and processes. We never would have been able to make this
successful without your help! I have updated the processes based upon
questions and feedback that I received to try to make this as easy as
possible for all of us involved. To help facilitate this process to be as
seamless as possible, I hope that this email will help to outline the
project calendar and other general housekeeping items to help the Data
Profile be as easy as possible.

COPLAC Data Profile Calendar 2014-15

Prior to November 15th - Send Google Form and Excel Codebook to
institutions from Elizabeth

April 8th - IPEDS Spring Collection Closes (unrelated to COPLAC Data
Profile, but significant impact on institutional calendar)

April 10th - COPLAC Data Profile is due to Elizabeth from institutions via
Google Form submission

May 18th -  Elizabeth send draft profile to institutions (will be sent
earlier if possible)

May 22nd (or one week after the draft is sent out, whichever is earlier.) -
Institutions review draft and provide updates or confirmation of valid
data.

June 1 - Final Draft sent to Bill Spellman

TBD after final draft is distributed - feedback on process and metrics

I have revised the calendar from last year to help institutions complete
the IPEDS Finance report (and the rest of the IPEDS Spring Collections) but
have moved it back as far as I can to leave time for me to process
everything else within the Profile into the publication handouts. Please
submit the Profile within this timetable as I have condensed the time for
me to transform it.  There is not a lot of wiggle room in the timetable so
I would appreciate if everyone was timely within this process (or had early
submissions if possible).

I have also attached an Excel spreadsheet with the updated metrics,
definitions, and sources.  I have noted in green anything that has changed
(updated) within existing metrics to provide additional clarity.  I have
indicated new metrics in blue. There are some additional new metrics, but
they are primarily additional information that is already reported to IPEDS
as well as a more recent 4 year graduation rate.

In order for institutions to submit the data using the Google form, it will
all need to be submitted in one sitting.  It will not allow you to go back
in multiple times.  It is essentially set up like a survey. As a result of
that, I encourage you to fill out the information in the Excel spreadsheet
then enter the information into the Google form.  I have placed a new
column that will enable you to either work off of paper copies or print the
codebook to enter it into the Google form.

Here is the link to the Google submission form:
https://docs.google.com/forms/d/1tVo7IZZ-QOSrpoIOwzMVWLC1b_-diLt4NXnVcvqjD7k/viewform

Additionally, there are a few housekeeping items that will help me greatly
to process the data.

   -

   If you have values that are not applicable, please leave the metric
   blank. Please do not place either a “n/a” or 0 in something that is not a
   real zero (0) value.
   -

   Please do not place dollar signs, percent symbols or commas into the
   figures and only insert the numbers.

Additionally, I created a COPLAC IR Staff group on LinkedIn as a space to
bounce ideas or questions around. This also will enable us to have an
archive of thoughts/questions and to connect to each other. If you go to
LinkedIn and search “COPLAC IR Staff” and request to join, I can approve
you to be a part of the group.

As always, if you have any questions, feel free to let me know and we will
work through this as best we can.

Thanks for all of your help!

~Elizabeth

Elizabeth A. Clune-Kneuer, M.Ed.
Associate Director of Institutional Research
St. Mary's College of Maryland
18952 E. Fisher Rd.
Glendening Hall 241
St. Mary's City, MD 20686
(240)895-4274
(240)895-4472 (fax)
email: eaclune at smcm.edu
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