From hwen at ncf.edu Thu Apr 13 08:16:24 2017 From: hwen at ncf.edu (Hui-Min Wen) Date: Thu, 13 Apr 2017 09:16:24 -0400 Subject: [COPLAC-IR] Revised codebook and data collection In-Reply-To: References: <0FDADFF77CEE074C83800526EF4C7E2A23C9BF3C@EXMB1.admin.msu> Message-ID: Hi, all: Good morning! Can anyone help us clarify these two questions? We would like to complete the spreadsheet ASAP. Your help is greatly appreciated. Regards, Hui-Min On Fri, Mar 31, 2017 at 3:58 PM, hwen wrote: > Hi, Mark: > > > We would like to have some clarification for the following items: > > > 1. 1. *Question 58 to 61* > > > The four questions require us to report using the following exclusion > criteria: > > Degree-seeking undergraduate students only. *Excludes international/ > non-resident alien from the numerator and denominator* > > > In CDS, the above criteria should only apply to Question 58 and 59, but it > does not apply to Question 60 and 62. Below is the CDS question F1 for > information. Can you clarify if we should report based on CDS or the > criteria listed in the spreadsheet? > > > Percent who are from out of state (exclude international/nonresident > aliens from the numerator and denominator) > > Percent of men who join fraternities > > Percent of women who join sororities > > Percent who live in college-owned, -operated, or -affiliated housing > > Percent who live off campus or commute > > Percent of students age 25 and older > > Average age of full-time students > > Average age of all students (full- and part-time) > > > 2. Question 63 asks for FTE *undergraduate* students for student > faculty ratio calculation sheet. > > > This is the first year that New College has its first master graduate > program. It is a small program. The direction in CDS for reporting > student to faculty ratio asks institutions to exclude *“faculty and > students in stand-alone graduate or professional programs such as medicine, > law, veterinary, dentistry, social work, business, or public health in > which faculty teach virtually only graduate level students.”* > > Our master graduate program is not a stand-alone graduate or profession al > program specified in the CDS direction. Faculty in the graduate program > also teach undergraduate students and some graduate students take high > level undergraduate courses, so we include the graduate students and > faculty from the graduate program in the faculty student ratio reporting. > We wonder if we misinterpret the CDS direction, as Question 63 asks us to > report the student counts from student-faculty ratio calculation sheet, but > the element name is FTE *undergraduate* students . Our number would > include graduate students. Can you help clarify this data element? > > > Thank you for your help! Have a great weekend! > > Hui-Min > > > > On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote: >> >> I missed rolling over a couple of time frames on the codebook. Also, I >> am sending this too the new google group and the old COPLAC-IR site to try >> and get everyone. Please join the new google group. >> >> >> >> Dear COPLAC Institutional Research Colleagues, >> >> >> >> Please submit all of the requested data that you will provide in a single >> sitting, as the Google form in unable to allow you to log out and back in >> to complete it. It will not allow you to go back in multiple times. It is >> essentially set up like a survey. As a result of that, I encourage you >> to fill out the information in the Excel spreadsheet then enter the >> information into the Google form. >> >> >> >> Please submit the COPLAC data profile data by May 1st. Here is the link >> for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2 >> >> >> >> Below is the tentative schedule of the process. >> >> >> >> *COPLAC Data Profile Calendar 2016-17* >> >> >> >> April 12th- IPEDS Spring Collection Closes >> >> >> >> May 1 - COPLAC Data Profile is due from institutions >> >> >> >> May 20th - Send draft profile to institutions (will be sent earlier if >> possible) >> >> >> >> May 27nd (or one week after the draft is sent out, whichever is earlier.) >> - Institutions review draft and provide updates or confirmation of valid >> data. >> >> >> >> June 15- Final Draft sent to Bill Spellman >> >> >> >> June 22-24 - feedback on process and metrics at COPLAC Annual Conference >> >> >> >> >> >> If you have any question, feel free to contact me. >> >> >> >> >> >> >> >> >> >> >> >> Mark McClendon >> >> Director >> >> Institutional Research and Assessment >> >> >> >> [image: Admin Instit Effect.jpg] >> >> >> >> 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 >> >> *www.mwsu.edu* >> >> >> > -- Hui-Min Wen, Ph.D. NCF Data Administrator Director, Institutional Research & Assessment *New College of Florida* 5800 Bay Shore Road Sarasota, FL 34243-2109 Tel: (941) 487-4601 Fax: (941) 487-4201 E-mail: hwen at ncf.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mark.mcclendon at mwsu.edu Thu Apr 13 08:42:17 2017 From: mark.mcclendon at mwsu.edu (McClendon, Mark) Date: Thu, 13 Apr 2017 13:42:17 +0000 Subject: [COPLAC-IR] Revised codebook and data collection In-Reply-To: References: <0FDADFF77CEE074C83800526EF4C7E2A23C9BF3C@EXMB1.admin.msu> Message-ID: <0FDADFF77CEE074C83800526EF4C7E2A23CAA46E@EXMB1.admin.msu> I am of the opinion that it should match the CDS, but I would like to hear others opinions. Mark McClendon Director Institutional Research and Assessment [Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu From: Hui-Min Wen [mailto:hwen at ncf.edu] Sent: Thursday, April 13, 2017 8:16 AM To: COPLAC IR Cc: coplac-ir at lists.onenet.net; McClendon, Mark Subject: Re: Revised codebook and data collection Hi, all: Good morning! Can anyone help us clarify these two questions? We would like to complete the spreadsheet ASAP. Your help is greatly appreciated. Regards, Hui-Min On Fri, Mar 31, 2017 at 3:58 PM, hwen > wrote: Hi, Mark: We would like to have some clarification for the following items: 1. 1. Question 58 to 61 The four questions require us to report using the following exclusion criteria: Degree-seeking undergraduate students only. Excludes international/ non-resident alien from the numerator and denominator In CDS, the above criteria should only apply to Question 58 and 59, but it does not apply to Question 60 and 62. Below is the CDS question F1 for information. Can you clarify if we should report based on CDS or the criteria listed in the spreadsheet? Percent who are from out of state (exclude international/nonresident aliens from the numerator and denominator) Percent of men who join fraternities Percent of women who join sororities Percent who live in college-owned, -operated, or -affiliated housing Percent who live off campus or commute Percent of students age 25 and older Average age of full-time students Average age of all students (full- and part-time) 2. Question 63 asks for FTE undergraduate students for student faculty ratio calculation sheet. This is the first year that New College has its first master graduate program. It is a small program. The direction in CDS for reporting student to faculty ratio asks institutions to exclude “faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate level students.” Our master graduate program is not a stand-alone graduate or profession al program specified in the CDS direction. Faculty in the graduate program also teach undergraduate students and some graduate students take high level undergraduate courses, so we include the graduate students and faculty from the graduate program in the faculty student ratio reporting. We wonder if we misinterpret the CDS direction, as Question 63 asks us to report the student counts from student-faculty ratio calculation sheet, but the element name is FTE undergraduate students . Our number would include graduate students. Can you help clarify this data element? Thank you for your help! Have a great weekend! Hui-Min On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote: I missed rolling over a couple of time frames on the codebook. Also, I am sending this too the new google group and the old COPLAC-IR site to try and get everyone. Please join the new google group. Dear COPLAC Institutional Research Colleagues, Please submit all of the requested data that you will provide in a single sitting, as the Google form in unable to allow you to log out and back in to complete it. It will not allow you to go back in multiple times. It is essentially set up like a survey. As a result of that, I encourage you to fill out the information in the Excel spreadsheet then enter the information into the Google form. Please submit the COPLAC data profile data by May 1st. Here is the link for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2 Below is the tentative schedule of the process. COPLAC Data Profile Calendar 2016-17 April 12th- IPEDS Spring Collection Closes May 1 - COPLAC Data Profile is due from institutions May 20th - Send draft profile to institutions (will be sent earlier if possible) May 27nd (or one week after the draft is sent out, whichever is earlier.) - Institutions review draft and provide updates or confirmation of valid data. June 15- Final Draft sent to Bill Spellman June 22-24 - feedback on process and metrics at COPLAC Annual Conference If you have any question, feel free to contact me. Mark McClendon Director Institutional Research and Assessment [Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu -- Hui-Min Wen, Ph.D. NCF Data Administrator Director, Institutional Research & Assessment New College of Florida 5800 Bay Shore Road Sarasota, FL 34243-2109 Tel: (941) 487-4601 Fax: (941) 487-4201 E-mail: hwen at ncf.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 162 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 14631 bytes Desc: image003.jpg URL: From lgran1 at uis.edu Thu Apr 13 08:47:27 2017 From: lgran1 at uis.edu (Dorman, Laura Gransky) Date: Thu, 13 Apr 2017 13:47:27 +0000 Subject: [COPLAC-IR] Revised codebook and data collection In-Reply-To: <0FDADFF77CEE074C83800526EF4C7E2A23CAA46E@EXMB1.admin.msu> References: <0FDADFF77CEE074C83800526EF4C7E2A23C9BF3C@EXMB1.admin.msu> <0FDADFF77CEE074C83800526EF4C7E2A23CAA46E@EXMB1.admin.msu> Message-ID: <2ed61e5e053f4a8fa67ff4414b59bfa2@uismbx03.uisad.uis.edu> I agree it should match. Laura Dorman University of Illinois at Springfield From: coplac-ir at googlegroups.com [mailto:coplac-ir at googlegroups.com] On Behalf Of McClendon, Mark Sent: Thursday, April 13, 2017 8:42 AM To: Hui-Min Wen; COPLAC IR Cc: coplac-ir at lists.onenet.net Subject: RE: Revised codebook and data collection I am of the opinion that it should match the CDS, but I would like to hear others opinions. Mark McClendon Director Institutional Research and Assessment [Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu From: Hui-Min Wen [mailto:hwen at ncf.edu] Sent: Thursday, April 13, 2017 8:16 AM To: COPLAC IR > Cc: coplac-ir at lists.onenet.net; McClendon, Mark > Subject: Re: Revised codebook and data collection Hi, all: Good morning! Can anyone help us clarify these two questions? We would like to complete the spreadsheet ASAP. Your help is greatly appreciated. Regards, Hui-Min On Fri, Mar 31, 2017 at 3:58 PM, hwen > wrote: Hi, Mark: We would like to have some clarification for the following items: 1. 1. Question 58 to 61 The four questions require us to report using the following exclusion criteria: Degree-seeking undergraduate students only. Excludes international/ non-resident alien from the numerator and denominator In CDS, the above criteria should only apply to Question 58 and 59, but it does not apply to Question 60 and 62. Below is the CDS question F1 for information. Can you clarify if we should report based on CDS or the criteria listed in the spreadsheet? Percent who are from out of state (exclude international/nonresident aliens from the numerator and denominator) Percent of men who join fraternities Percent of women who join sororities Percent who live in college-owned, -operated, or -affiliated housing Percent who live off campus or commute Percent of students age 25 and older Average age of full-time students Average age of all students (full- and part-time) 2. Question 63 asks for FTE undergraduate students for student faculty ratio calculation sheet. This is the first year that New College has its first master graduate program. It is a small program. The direction in CDS for reporting student to faculty ratio asks institutions to exclude “faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate level students.” Our master graduate program is not a stand-alone graduate or profession al program specified in the CDS direction. Faculty in the graduate program also teach undergraduate students and some graduate students take high level undergraduate courses, so we include the graduate students and faculty from the graduate program in the faculty student ratio reporting. We wonder if we misinterpret the CDS direction, as Question 63 asks us to report the student counts from student-faculty ratio calculation sheet, but the element name is FTE undergraduate students . Our number would include graduate students. Can you help clarify this data element? Thank you for your help! Have a great weekend! Hui-Min On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote: I missed rolling over a couple of time frames on the codebook. Also, I am sending this too the new google group and the old COPLAC-IR site to try and get everyone. Please join the new google group. Dear COPLAC Institutional Research Colleagues, Please submit all of the requested data that you will provide in a single sitting, as the Google form in unable to allow you to log out and back in to complete it. It will not allow you to go back in multiple times. It is essentially set up like a survey. As a result of that, I encourage you to fill out the information in the Excel spreadsheet then enter the information into the Google form. Please submit the COPLAC data profile data by May 1st. Here is the link for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2 Below is the tentative schedule of the process. COPLAC Data Profile Calendar 2016-17 April 12th- IPEDS Spring Collection Closes May 1 - COPLAC Data Profile is due from institutions May 20th - Send draft profile to institutions (will be sent earlier if possible) May 27nd (or one week after the draft is sent out, whichever is earlier.) - Institutions review draft and provide updates or confirmation of valid data. June 15- Final Draft sent to Bill Spellman June 22-24 - feedback on process and metrics at COPLAC Annual Conference If you have any question, feel free to contact me. Mark McClendon Director Institutional Research and Assessment [Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu -- Hui-Min Wen, Ph.D. NCF Data Administrator Director, Institutional Research & Assessment New College of Florida 5800 Bay Shore Road Sarasota, FL 34243-2109 Tel: (941) 487-4601 Fax: (941) 487-4201 E-mail: hwen at ncf.edu -- You received this message because you are subscribed to the Google Groups "COPLAC IR" group. To unsubscribe from this group and stop receiving emails from it, send an email to coplac-ir+unsubscribe at googlegroups.com. To post to this group, send email to coplac-ir at googlegroups.com. To view this discussion on the web visit https://groups.google.com/d/msgid/coplac-ir/0FDADFF77CEE074C83800526EF4C7E2A23CAA46E%40EXMB1.admin.msu. For more options, visit https://groups.google.com/d/optout. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 8477 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 162 bytes Desc: image004.png URL: From gkhaneja at ramapo.edu Thu Apr 13 08:56:05 2017 From: gkhaneja at ramapo.edu (Gurvinder Khaneja) Date: Thu, 13 Apr 2017 09:56:05 -0400 Subject: [COPLAC-IR] Revised codebook and data collection In-Reply-To: <23116_1492091007_58EF807E_23116_3054_3_0FDADFF77CEE074C83800526EF4C7E2A23CAA46E@EXMB1.admin.msu> References: <0FDADFF77CEE074C83800526EF4C7E2A23C9BF3C@EXMB1.admin.msu> <23116_1492091007_58EF807E_23116_3054_3_0FDADFF77CEE074C83800526EF4C7E2A23CAA46E@EXMB1.admin.msu> Message-ID: H all I total agree that the numbers should match CDS. Various versions based on slight variations in the definitions create a lot of confusion for those who are using this data. Regards Gurvinder Khaneja *Gurvinder Khaneja, Ed.D.* *Director, Institutional Research* *Ramapo College of New Jersey* *Phone: 201.684.7766 | Fax: 201.684.7946* *From:* COPLAC-IR [mailto:coplac-ir-bounces at lists.onenet.net] *On Behalf Of *McClendon, Mark *Sent:* Thursday, April 13, 2017 9:42 AM *To:* Hui-Min Wen; COPLAC IR *Cc:* coplac-ir at lists.onenet.net *Subject:* Re: [COPLAC-IR] Revised codebook and data collection I am of the opinion that it should match the CDS, but I would like to hear others opinions. Mark McClendon Director Institutional Research and Assessment [image: Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 *www.mwsu.edu* *From:* Hui-Min Wen [mailto:hwen at ncf.edu ] *Sent:* Thursday, April 13, 2017 8:16 AM *To:* COPLAC IR *Cc:* coplac-ir at lists.onenet.net; McClendon, Mark *Subject:* Re: Revised codebook and data collection Hi, all: Good morning! Can anyone help us clarify these two questions? We would like to complete the spreadsheet ASAP. Your help is greatly appreciated. Regards, Hui-Min On Fri, Mar 31, 2017 at 3:58 PM, hwen wrote: Hi, Mark: We would like to have some clarification for the following items: 1. 1. *Question 58 to 61* The four questions require us to report using the following exclusion criteria: Degree-seeking undergraduate students only. *Excludes international/ non-resident alien from the numerator and denominator* In CDS, the above criteria should only apply to Question 58 and 59, but it does not apply to Question 60 and 62. Below is the CDS question F1 for information. Can you clarify if we should report based on CDS or the criteria listed in the spreadsheet? Percent who are from out of state (exclude international/nonresident aliens from the numerator and denominator) Percent of men who join fraternities Percent of women who join sororities Percent who live in college-owned, -operated, or -affiliated housing Percent who live off campus or commute Percent of students age 25 and older Average age of full-time students Average age of all students (full- and part-time) 2. Question 63 asks for FTE *undergraduate* students for student faculty ratio calculation sheet. This is the first year that New College has its first master graduate program. It is a small program. The direction in CDS for reporting student to faculty ratio asks institutions to exclude *“faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate level students.”* Our master graduate program is not a stand-alone graduate or profession al program specified in the CDS direction. Faculty in the graduate program also teach undergraduate students and some graduate students take high level undergraduate courses, so we include the graduate students and faculty from the graduate program in the faculty student ratio reporting. We wonder if we misinterpret the CDS direction, as Question 63 asks us to report the student counts from student-faculty ratio calculation sheet, but the element name is FTE *undergraduate* students . Our number would include graduate students. Can you help clarify this data element? Thank you for your help! Have a great weekend! Hui-Min On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote: I missed rolling over a couple of time frames on the codebook. Also, I am sending this too the new google group and the old COPLAC-IR site to try and get everyone. Please join the new google group. Dear COPLAC Institutional Research Colleagues, Please submit all of the requested data that you will provide in a single sitting, as the Google form in unable to allow you to log out and back in to complete it. It will not allow you to go back in multiple times. It is essentially set up like a survey. As a result of that, I encourage you to fill out the information in the Excel spreadsheet then enter the information into the Google form. Please submit the COPLAC data profile data by May 1st. Here is the link for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2 Below is the tentative schedule of the process. *COPLAC Data Profile Calendar 2016-17* April 12th- IPEDS Spring Collection Closes May 1 - COPLAC Data Profile is due from institutions May 20th - Send draft profile to institutions (will be sent earlier if possible) May 27nd (or one week after the draft is sent out, whichever is earlier.) - Institutions review draft and provide updates or confirmation of valid data. June 15- Final Draft sent to Bill Spellman June 22-24 - feedback on process and metrics at COPLAC Annual Conference If you have any question, feel free to contact me. Mark McClendon Director Institutional Research and Assessment [image: Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 *www.mwsu.edu* -- Hui-Min Wen, Ph.D. NCF Data Administrator Director, Institutional Research & Assessment *New College of Florida* 5800 Bay Shore Road Sarasota, FL 34243-2109 Tel: (941) 487-4601 Fax: (941) 487-4201 E-mail: hwen at ncf.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 8477 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 162 bytes Desc: not available URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 171 bytes Desc: not available URL: From mark.mcclendon at mwsu.edu Thu Apr 13 08:58:25 2017 From: mark.mcclendon at mwsu.edu (McClendon, Mark) Date: Thu, 13 Apr 2017 13:58:25 +0000 Subject: [COPLAC-IR] Revised codebook and data collection In-Reply-To: References: <0FDADFF77CEE074C83800526EF4C7E2A23C9BF3C@EXMB1.admin.msu> <23116_1492091007_58EF807E_23116_3054_3_0FDADFF77CEE074C83800526EF4C7E2A23CAA46E@EXMB1.admin.msu> Message-ID: <0FDADFF77CEE074C83800526EF4C7E2A23CAA60C@EXMB1.admin.msu> Any dissenters? If not, I would say go with the CDS definition. Mark McClendon Director Institutional Research and Assessment [Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu From: coplac-ir at googlegroups.com [mailto:coplac-ir at googlegroups.com] On Behalf Of Gurvinder Khaneja Sent: Thursday, April 13, 2017 8:56 AM To: McClendon, Mark ; Hui-Min Wen ; COPLAC IR Cc: coplac-ir at lists.onenet.net Subject: RE: [COPLAC-IR] Revised codebook and data collection H all I total agree that the numbers should match CDS. Various versions based on slight variations in the definitions create a lot of confusion for those who are using this data. Regards Gurvinder Khaneja Gurvinder Khaneja, Ed.D. Director, Institutional Research Ramapo College of New Jersey Phone: 201.684.7766 | Fax: 201.684.7946 From: COPLAC-IR [mailto:coplac-ir-bounces at lists.onenet.net] On Behalf Of McClendon, Mark Sent: Thursday, April 13, 2017 9:42 AM To: Hui-Min Wen; COPLAC IR Cc: coplac-ir at lists.onenet.net Subject: Re: [COPLAC-IR] Revised codebook and data collection I am of the opinion that it should match the CDS, but I would like to hear others opinions. Mark McClendon Director Institutional Research and Assessment [Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu From: Hui-Min Wen [mailto:hwen at ncf.edu] Sent: Thursday, April 13, 2017 8:16 AM To: COPLAC IR > Cc: coplac-ir at lists.onenet.net; McClendon, Mark > Subject: Re: Revised codebook and data collection Hi, all: Good morning! Can anyone help us clarify these two questions? We would like to complete the spreadsheet ASAP. Your help is greatly appreciated. Regards, Hui-Min On Fri, Mar 31, 2017 at 3:58 PM, hwen > wrote: Hi, Mark: We would like to have some clarification for the following items: 1. 1. Question 58 to 61 The four questions require us to report using the following exclusion criteria: Degree-seeking undergraduate students only. Excludes international/ non-resident alien from the numerator and denominator In CDS, the above criteria should only apply to Question 58 and 59, but it does not apply to Question 60 and 62. Below is the CDS question F1 for information. Can you clarify if we should report based on CDS or the criteria listed in the spreadsheet? Percent who are from out of state (exclude international/nonresident aliens from the numerator and denominator) Percent of men who join fraternities Percent of women who join sororities Percent who live in college-owned, -operated, or -affiliated housing Percent who live off campus or commute Percent of students age 25 and older Average age of full-time students Average age of all students (full- and part-time) 2. Question 63 asks for FTE undergraduate students for student faculty ratio calculation sheet. This is the first year that New College has its first master graduate program. It is a small program. The direction in CDS for reporting student to faculty ratio asks institutions to exclude “faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate level students.” Our master graduate program is not a stand-alone graduate or profession al program specified in the CDS direction. Faculty in the graduate program also teach undergraduate students and some graduate students take high level undergraduate courses, so we include the graduate students and faculty from the graduate program in the faculty student ratio reporting. We wonder if we misinterpret the CDS direction, as Question 63 asks us to report the student counts from student-faculty ratio calculation sheet, but the element name is FTE undergraduate students . Our number would include graduate students. Can you help clarify this data element? Thank you for your help! Have a great weekend! Hui-Min On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote: I missed rolling over a couple of time frames on the codebook. Also, I am sending this too the new google group and the old COPLAC-IR site to try and get everyone. Please join the new google group. Dear COPLAC Institutional Research Colleagues, Please submit all of the requested data that you will provide in a single sitting, as the Google form in unable to allow you to log out and back in to complete it. It will not allow you to go back in multiple times. It is essentially set up like a survey. As a result of that, I encourage you to fill out the information in the Excel spreadsheet then enter the information into the Google form. Please submit the COPLAC data profile data by May 1st. Here is the link for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2 Below is the tentative schedule of the process. COPLAC Data Profile Calendar 2016-17 April 12th- IPEDS Spring Collection Closes May 1 - COPLAC Data Profile is due from institutions May 20th - Send draft profile to institutions (will be sent earlier if possible) May 27nd (or one week after the draft is sent out, whichever is earlier.) - Institutions review draft and provide updates or confirmation of valid data. June 15- Final Draft sent to Bill Spellman June 22-24 - feedback on process and metrics at COPLAC Annual Conference If you have any question, feel free to contact me. Mark McClendon Director Institutional Research and Assessment [Admin Instit Effect.jpg] 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu -- Hui-Min Wen, Ph.D. NCF Data Administrator Director, Institutional Research & Assessment New College of Florida 5800 Bay Shore Road Sarasota, FL 34243-2109 Tel: (941) 487-4601 Fax: (941) 487-4201 E-mail: hwen at ncf.edu -- You received this message because you are subscribed to the Google Groups "COPLAC IR" group. To unsubscribe from this group and stop receiving emails from it, send an email to coplac-ir+unsubscribe at googlegroups.com. To post to this group, send email to coplac-ir at googlegroups.com. To view this discussion on the web visit https://groups.google.com/d/msgid/coplac-ir/b40bc5c4626bcdd269919ec54dfa1182%40mail.gmail.com. For more options, visit https://groups.google.com/d/optout. -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image001.jpg Type: image/jpeg Size: 14631 bytes Desc: image001.jpg URL: From hwen at ncf.edu Thu Apr 13 09:13:19 2017 From: hwen at ncf.edu (Hui-Min Wen) Date: Thu, 13 Apr 2017 10:13:19 -0400 Subject: [COPLAC-IR] Revised codebook and data collection In-Reply-To: <0FDADFF77CEE074C83800526EF4C7E2A23CAA60C@EXMB1.admin.msu> References: <0FDADFF77CEE074C83800526EF4C7E2A23C9BF3C@EXMB1.admin.msu> <23116_1492091007_58EF807E_23116_3054_3_0FDADFF77CEE074C83800526EF4C7E2A23CAA46E@EXMB1.admin.msu> <0FDADFF77CEE074C83800526EF4C7E2A23CAA60C@EXMB1.admin.msu> Message-ID: Hi, all: Thank you for your response! I wholeheartedly agree with this approach. Regards, Hui-Min On Thu, Apr 13, 2017 at 9:58 AM, McClendon, Mark wrote: > Any dissenters? If not, I would say go with the CDS definition. > > > > Mark McClendon > > Director > > Institutional Research and Assessment > > > > [image: Admin Instit Effect.jpg] > > > > 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 > > *www.mwsu.edu* > > > > *From:* coplac-ir at googlegroups.com [mailto:coplac-ir at googlegroups.com] *On > Behalf Of *Gurvinder Khaneja > *Sent:* Thursday, April 13, 2017 8:56 AM > *To:* McClendon, Mark ; Hui-Min Wen ; > COPLAC IR > *Cc:* coplac-ir at lists.onenet.net > *Subject:* RE: [COPLAC-IR] Revised codebook and data collection > > > > H all > > I total agree that the numbers should match CDS. Various versions based > on slight variations in the definitions create a lot of confusion for those > who are using this data. > > Regards > > Gurvinder Khaneja > > > > *Gurvinder Khaneja, Ed.D.* > > *Director, Institutional Research* > > *Ramapo College of New Jersey* > > *Phone: 201.684.7766 <(201)%20684-7766> | Fax: 201.684.7946 > <(201)%20684-7946>* > > > > *From:* COPLAC-IR [mailto:coplac-ir-bounces at lists.onenet.net] *On Behalf > Of *McClendon, Mark > *Sent:* Thursday, April 13, 2017 9:42 AM > *To:* Hui-Min Wen; COPLAC IR > *Cc:* coplac-ir at lists.onenet.net > *Subject:* Re: [COPLAC-IR] Revised codebook and data collection > > > > I am of the opinion that it should match the CDS, but I would like to hear > others opinions. > > > > Mark McClendon > > Director > > Institutional Research and Assessment > > > > [image: Admin Instit Effect.jpg] > > > > 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 > > *www.mwsu.edu* > > > > *From:* Hui-Min Wen [mailto:hwen at ncf.edu ] > *Sent:* Thursday, April 13, 2017 8:16 AM > *To:* COPLAC IR > *Cc:* coplac-ir at lists.onenet.net; McClendon, Mark > > *Subject:* Re: Revised codebook and data collection > > > > Hi, all: > > > > Good morning! > > > > Can anyone help us clarify these two questions? > > > > We would like to complete the spreadsheet ASAP. > > > > Your help is greatly appreciated. > > > > Regards, > > Hui-Min > > > > On Fri, Mar 31, 2017 at 3:58 PM, hwen wrote: > > Hi, Mark: > > > > We would like to have some clarification for the following items: > > > > 1. 1. *Question 58 to 61* > > > > The four questions require us to report using the following exclusion > criteria: > > Degree-seeking undergraduate students only. *Excludes international/ > non-resident alien from the numerator and denominator* > > > > In CDS, the above criteria should only apply to Question 58 and 59, but it > does not apply to Question 60 and 62. Below is the CDS question F1 for > information. Can you clarify if we should report based on CDS or the > criteria listed in the spreadsheet? > > > > Percent who are from out of state (exclude international/nonresident > aliens from the numerator and denominator) > > Percent of men who join fraternities > > Percent of women who join sororities > > Percent who live in college-owned, -operated, or -affiliated housing > > Percent who live off campus or commute > > Percent of students age 25 and older > > Average age of full-time students > > Average age of all students (full- and part-time) > > > > 2. Question 63 asks for FTE *undergraduate* students for student > faculty ratio calculation sheet. > > > > This is the first year that New College has its first master graduate > program. It is a small program. The direction in CDS for reporting > student to faculty ratio asks institutions to exclude *“faculty and > students in stand-alone graduate or professional programs such as medicine, > law, veterinary, dentistry, social work, business, or public health in > which faculty teach virtually only graduate level students.”* > > Our master graduate program is not a stand-alone graduate or profession al > program specified in the CDS direction. Faculty in the graduate program > also teach undergraduate students and some graduate students take high > level undergraduate courses, so we include the graduate students and > faculty from the graduate program in the faculty student ratio reporting. > We wonder if we misinterpret the CDS direction, as Question 63 asks us to > report the student counts from student-faculty ratio calculation sheet, but > the element name is FTE *undergraduate* students . Our number would > include graduate students. Can you help clarify this data element? > > > > Thank you for your help! Have a great weekend! > > Hui-Min > > > > > > On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote: > > I missed rolling over a couple of time frames on the codebook. Also, I am > sending this too the new google group and the old COPLAC-IR site to try and > get everyone. Please join the new google group. > > > > Dear COPLAC Institutional Research Colleagues, > > > > Please submit all of the requested data that you will provide in a single > sitting, as the Google form in unable to allow you to log out and back in > to complete it. It will not allow you to go back in multiple times. It is > essentially set up like a survey. As a result of that, I encourage you to > fill out the information in the Excel spreadsheet then enter the > information into the Google form. > > > > Please submit the COPLAC data profile data by May 1st. Here is the link > for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2 > > > > Below is the tentative schedule of the process. > > > > *COPLAC Data Profile Calendar 2016-17* > > > > April 12th- IPEDS Spring Collection Closes > > > > May 1 - COPLAC Data Profile is due from institutions > > > > May 20th - Send draft profile to institutions (will be sent earlier if > possible) > > > > May 27nd (or one week after the draft is sent out, whichever is earlier.) > - Institutions review draft and provide updates or confirmation of valid > data. > > > > June 15- Final Draft sent to Bill Spellman > > > > June 22-24 - feedback on process and metrics at COPLAC Annual Conference > > > > > > If you have any question, feel free to contact me. > > > > > > > > > > > > Mark McClendon > > Director > > Institutional Research and Assessment > > > > [image: Admin Instit Effect.jpg] > > > > 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 > > *www.mwsu.edu* > > > > > > > > -- > > Hui-Min Wen, Ph.D. > > NCF Data Administrator > > Director, Institutional Research & Assessment > > *New College of Florida* > > 5800 Bay Shore Road > > Sarasota, FL 34243-2109 > > Tel: (941) 487-4601 > > Fax: (941) 487-4201 > > E-mail: hwen at ncf.edu > > -- > You received this message because you are subscribed to the Google Groups > "COPLAC IR" group. > To unsubscribe from this group and stop receiving emails from it, send an > email to coplac-ir+unsubscribe at googlegroups.com. > To post to this group, send email to coplac-ir at googlegroups.com. > To view this discussion on the web visit https://groups.google.com/d/ > msgid/coplac-ir/b40bc5c4626bcdd269919ec54dfa1182%40mail.gmail.com > > . > For more options, visit https://groups.google.com/d/optout. > -- Hui-Min Wen, Ph.D. NCF Data Administrator Director, Institutional Research & Assessment *New College of Florida* 5800 Bay Shore Road Sarasota, FL 34243-2109 Tel: (941) 487-4601 Fax: (941) 487-4201 E-mail: hwen at ncf.edu -------------- next part -------------- An HTML attachment was scrubbed... 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Name: image004.jpg Type: image/jpeg Size: 8477 bytes Desc: not available URL: From kjohn at usao.edu Thu Apr 13 09:22:24 2017 From: kjohn at usao.edu (Kristi John) Date: Thu, 13 Apr 2017 09:22:24 -0500 Subject: [COPLAC-IR] Revised codebook and data collection In-Reply-To: References: <0FDADFF77CEE074C83800526EF4C7E2A23C9BF3C@EXMB1.admin.msu> <23116_1492091007_58EF807E_23116_3054_3_0FDADFF77CEE074C83800526EF4C7E2A23CAA46E@EXMB1.admin.msu> <0FDADFF77CEE074C83800526EF4C7E2A23CAA60C@EXMB1.admin.msu> Message-ID: <003f01d2b461$5f0339c0$1d09ad40$@usao.edu> That sounds like the most rational way to go to me. Kristi John Institutional Researcher Troutt Hall, room 313 (405) 574-1321 (direct) (405) 574-1220 (fax) kjohn at usao.edu _____ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. From: coplac-ir at googlegroups.com [mailto:coplac-ir at googlegroups.com] On Behalf Of Hui-Min Wen Sent: Thursday, April 13, 2017 9:13 AM To: McClendon, Mark Cc: Gurvinder Khaneja ; COPLAC IR ; coplac-ir at lists.onenet.net Subject: Re: [COPLAC-IR] Revised codebook and data collection Hi, all: Thank you for your response! I wholeheartedly agree with this approach. Regards, Hui-Min On Thu, Apr 13, 2017 at 9:58 AM, McClendon, Mark > wrote: Any dissenters? If not, I would say go with the CDS definition. Mark McClendon Director Institutional Research and Assessment 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu From: coplac-ir at googlegroups.com [mailto:coplac-ir at googlegroups.com ] On Behalf Of Gurvinder Khaneja Sent: Thursday, April 13, 2017 8:56 AM To: McClendon, Mark >; Hui-Min Wen >; COPLAC IR > Cc: coplac-ir at lists.onenet.net Subject: RE: [COPLAC-IR] Revised codebook and data collection H all I total agree that the numbers should match CDS. Various versions based on slight variations in the definitions create a lot of confusion for those who are using this data. Regards Gurvinder Khaneja Gurvinder Khaneja, Ed.D. Director, Institutional Research Ramapo College of New Jersey Phone: 201.684.7766 | Fax: 201.684.7946 From: COPLAC-IR [mailto:coplac-ir-bounces at lists.onenet.net ] On Behalf Of McClendon, Mark Sent: Thursday, April 13, 2017 9:42 AM To: Hui-Min Wen; COPLAC IR Cc: coplac-ir at lists.onenet.net Subject: Re: [COPLAC-IR] Revised codebook and data collection I am of the opinion that it should match the CDS, but I would like to hear others opinions. Mark McClendon Director Institutional Research and Assessment 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu From: Hui-Min Wen [mailto:hwen at ncf.edu] Sent: Thursday, April 13, 2017 8:16 AM To: COPLAC IR > Cc: coplac-ir at lists.onenet.net ; McClendon, Mark > Subject: Re: Revised codebook and data collection Hi, all: Good morning! Can anyone help us clarify these two questions? We would like to complete the spreadsheet ASAP. Your help is greatly appreciated. Regards, Hui-Min On Fri, Mar 31, 2017 at 3:58 PM, hwen > wrote: Hi, Mark: We would like to have some clarification for the following items: 1. 1. Question 58 to 61 The four questions require us to report using the following exclusion criteria: Degree-seeking undergraduate students only. Excludes international/ non-resident alien from the numerator and denominator In CDS, the above criteria should only apply to Question 58 and 59, but it does not apply to Question 60 and 62. Below is the CDS question F1 for information. Can you clarify if we should report based on CDS or the criteria listed in the spreadsheet? Percent who are from out of state (exclude international/nonresident aliens from the numerator and denominator) Percent of men who join fraternities Percent of women who join sororities Percent who live in college-owned, -operated, or -affiliated housing Percent who live off campus or commute Percent of students age 25 and older Average age of full-time students Average age of all students (full- and part-time) 2. Question 63 asks for FTE undergraduate students for student faculty ratio calculation sheet. This is the first year that New College has its first master graduate program. It is a small program. The direction in CDS for reporting student to faculty ratio asks institutions to exclude “faculty and students in stand-alone graduate or professional programs such as medicine, law, veterinary, dentistry, social work, business, or public health in which faculty teach virtually only graduate level students.” Our master graduate program is not a stand-alone graduate or profession al program specified in the CDS direction. Faculty in the graduate program also teach undergraduate students and some graduate students take high level undergraduate courses, so we include the graduate students and faculty from the graduate program in the faculty student ratio reporting. We wonder if we misinterpret the CDS direction, as Question 63 asks us to report the student counts from student-faculty ratio calculation sheet, but the element name is FTE undergraduate students . Our number would include graduate students. Can you help clarify this data element? Thank you for your help! Have a great weekend! Hui-Min On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote: I missed rolling over a couple of time frames on the codebook. Also, I am sending this too the new google group and the old COPLAC-IR site to try and get everyone. Please join the new google group. Dear COPLAC Institutional Research Colleagues, Please submit all of the requested data that you will provide in a single sitting, as the Google form in unable to allow you to log out and back in to complete it. It will not allow you to go back in multiple times. It is essentially set up like a survey. As a result of that, I encourage you to fill out the information in the Excel spreadsheet then enter the information into the Google form. Please submit the COPLAC data profile data by May 1st. Here is the link for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2 Below is the tentative schedule of the process. COPLAC Data Profile Calendar 2016-17 April 12th- IPEDS Spring Collection Closes May 1 - COPLAC Data Profile is due from institutions May 20th - Send draft profile to institutions (will be sent earlier if possible) May 27nd (or one week after the draft is sent out, whichever is earlier.) - Institutions review draft and provide updates or confirmation of valid data. June 15- Final Draft sent to Bill Spellman June 22-24 - feedback on process and metrics at COPLAC Annual Conference If you have any question, feel free to contact me. Mark McClendon Director Institutional Research and Assessment 3410 Taft Boulevard Wichita Falls, Texas 76308 (940) 397-4567 www.mwsu.edu -- Hui-Min Wen, Ph.D. NCF Data Administrator Director, Institutional Research & Assessment New College of Florida 5800 Bay Shore Road Sarasota, FL 34243-2109 Tel: (941) 487-4601 Fax: (941) 487-4201 E-mail: hwen at ncf.edu -- You received this message because you are subscribed to the Google Groups "COPLAC IR" group. To unsubscribe from this group and stop receiving emails from it, send an email to coplac-ir+unsubscribe at googlegroups.com . To post to this group, send email to coplac-ir at googlegroups.com . To view this discussion on the web visit https://groups.google.com/d/msgid/coplac-ir/b40bc5c4626bcdd269919ec54dfa1182%40mail.gmail.com . For more options, visit https://groups.google.com/d/optout. -- Hui-Min Wen, Ph.D. NCF Data Administrator Director, Institutional Research & Assessment New College of Florida 5800 Bay Shore Road Sarasota, FL 34243-2109 Tel: (941) 487-4601 Fax: (941) 487-4201 E-mail: hwen at ncf.edu -- You received this message because you are subscribed to the Google Groups "COPLAC IR" group. To unsubscribe from this group and stop receiving emails from it, send an email to coplac-ir+unsubscribe at googlegroups.com . To post to this group, send email to coplac-ir at googlegroups.com . 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