[COPLAC-IR] Revised codebook and data collection

Thu Apr 13 08:56:05 CDT 2017

H all

I total agree that the numbers should match CDS.  Various versions based on
slight variations in the definitions create a lot of confusion for those
who are using this data.

Regards

Gurvinder Khaneja

*Gurvinder Khaneja, Ed.D.*

*Director, Institutional Research*

*Ramapo College of New Jersey*

*Phone: 201.684.7766 | Fax:  201.684.7946*

*From:* COPLAC-IR [mailto:coplac-ir-bounces at lists.onenet.net] *On Behalf Of
*McClendon, Mark
*Sent:* Thursday, April 13, 2017 9:42 AM
*To:* Hui-Min Wen; COPLAC IR
*Cc:* coplac-ir at lists.onenet.net
*Subject:* Re: [COPLAC-IR] Revised codebook and data collection

I am of the opinion that it should match the CDS, but I would like to hear
others opinions.

Mark McClendon

Director

Institutional Research and Assessment

[image: Admin Instit Effect.jpg]

3410 Taft Boulevard    Wichita Falls, Texas 76308    (940) 397-4567

*www.mwsu.edu* <http://www.mwsu.edu/>

*From:* Hui-Min Wen [mailto:hwen at ncf.edu <hwen at ncf.edu>]
*Sent:* Thursday, April 13, 2017 8:16 AM
*To:* COPLAC IR <coplac-ir at googlegroups.com>
*Cc:* coplac-ir at lists.onenet.net; McClendon, Mark <mark.mcclendon at mwsu.edu>
*Subject:* Re: Revised codebook and data collection

Hi, all:

Good morning!

Can anyone help us clarify these two questions?

We would like to complete the spreadsheet ASAP.

Your help is greatly appreciated.

Regards,

Hui-Min

On Fri, Mar 31, 2017 at 3:58 PM, hwen <hwen at ncf.edu> wrote:

Hi, Mark:

We would like to have some clarification for the following items:

1.      1.  *Question 58 to 61*

The four questions require us to report using the following exclusion
criteria:

Degree-seeking undergraduate students only. *Excludes international/
non-resident alien from the numerator and denominator*

In CDS, the above criteria should only apply to Question 58 and 59, but it
does not apply to Question 60 and 62. Below is the CDS question F1 for
information.   Can you clarify if we should report based on CDS or the
criteria listed in the spreadsheet?

Percent who are from out of state (exclude international/nonresident aliens
from the numerator and denominator)

Percent of men who join fraternities

Percent of women who join sororities

Percent who live in college-owned, -operated, or -affiliated housing

Percent who live off campus or commute

Percent of students age 25 and older

Average age of full-time students

Average age of all students (full- and part-time)

2.       Question 63 asks for FTE *undergraduate* students for student
faculty ratio calculation sheet.

This is the first year that New College has its first master graduate
program.  It is a small program.  The direction in CDS for reporting
student to faculty ratio asks institutions to exclude *“faculty and
students in stand-alone graduate or professional programs such as medicine,
law, veterinary, dentistry, social work, business, or public health in
which faculty teach virtually only graduate level students.”*

Our master graduate program is not a stand-alone graduate or profession al
program specified in the CDS direction.  Faculty in the graduate program
also teach undergraduate students and some graduate students take high
level undergraduate courses, so we include the graduate students and
faculty from the graduate program in the faculty student ratio reporting.
We wonder if we misinterpret the CDS direction, as Question 63 asks us to
report the student counts from student-faculty ratio calculation sheet, but
the element name is  FTE *undergraduate* students .   Our number would
include graduate students.  Can you help clarify this data element?

Thank you for your help!  Have a great weekend!

Hui-Min

On Tuesday, March 21, 2017 at 10:55:44 AM UTC-4, McClendon, Mark wrote:

I missed rolling over a couple of time frames on the codebook.  Also, I am
sending this too the new google group and the old COPLAC-IR site to try and
get everyone.  Please join the new google group.

Dear COPLAC Institutional Research Colleagues,

Please submit all of the requested data that you will provide in a single
sitting, as the Google form in unable to allow you to log out and back in
to complete it.  It will not allow you to go back in multiple times.  It is
essentially set up like a survey. As a result of that, I encourage you to
fill out the information in the Excel spreadsheet then enter the
information into the Google form.

Please submit the COPLAC data profile data by May 1st.  Here is the link
for the form: https://goo.gl/forms/LOzNMSfxwGxx7rmA2

Below is the tentative schedule of the process.

*COPLAC Data Profile Calendar 2016-17*

April 12th- IPEDS Spring Collection Closes

May 1 - COPLAC Data Profile is due from institutions

May 20th -  Send draft profile to institutions (will be sent earlier if
possible)

May 27nd (or one week after the draft is sent out, whichever is earlier.) -
Institutions review draft and provide updates or confirmation of valid
data.

June 15- Final Draft sent to Bill Spellman

June 22-24 - feedback on process and metrics at COPLAC Annual Conference

If you have any question, feel free to contact me.

Mark McClendon

Director

Institutional Research and Assessment

[image: Admin Instit Effect.jpg]

3410 Taft Boulevard    Wichita Falls, Texas 76308    (940) 397-4567

*www.mwsu.edu* <http://www.mwsu.edu/>

-- 

Hui-Min Wen, Ph.D.

NCF Data Administrator

Director, Institutional Research & Assessment

*New College of Florida*

5800 Bay Shore Road

Sarasota, FL 34243-2109

Tel: (941) 487-4601

Fax: (941) 487-4201

E-mail: hwen at ncf.edu
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