From counselors at lists.onenet.net Thu Nov 1 16:24:30 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Thu, 1 Nov 2018 21:24:30 +0000 Subject: [Counselors] Federal Audit Message-ID: I am working on a federal desktop audit and I am looking for a form that I just can't seem to locate. I am hoping that I do not have to invent one but that someone has one out there already developed that they can send me :) I have to submit written procedures that ensure confidentiality of homeless children or youth's living situation and their educational records. I found an area from the website, https://sde.ok.gov/title-x-part-c, with confidentiality and it has good information, but not really formed as a “procedure” page. Thank you in advance for your help! Danielle Tucker, M. ED. Guidance Counselor Navajo Schools dtucker at navajo.k12.ok.us 580-482-7742 “Live as if you were to die tomorrow. Learn as if you were to live forever.” ― Mahatma Gandhi -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Fri Nov 2 09:06:06 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Fri, 2 Nov 2018 14:06:06 +0000 Subject: [Counselors] Federal Audit In-Reply-To: <515861064.177774.1541107726566@pcsfilter01.pcs.org> References: <515861064.177774.1541107726566@pcsfilter01.pcs.org> Message-ID: Our district homeless liaison didn’t know if this is the paper you were looking for but wanted me to pass it on to you. From: Counselors [mailto:counselors-bounces at lists.onenet.net] On Behalf Of OSRHEStudent Prep PK-12 Counselor Discussion Board Sent: Thursday, November 1, 2018 4:25 PM To: counselors at lists.onenet.net Subject: [Counselors] Federal Audit I am working on a federal desktop audit and I am looking for a form that I just can't seem to locate. I am hoping that I do not have to invent one but that someone has one out there already developed that they can send me :) I have to submit written procedures that ensure confidentiality of homeless children or youth's living situation and their educational records. I found an area from the website, https://sde.ok.gov/title-x-part-c, with confidentiality and it has good information, but not really formed as a “procedure” page. Thank you in advance for your help! Danielle Tucker, M. ED. Guidance Counselor Navajo Schools dtucker at navajo.k12.ok.us 580-482-7742 “Live as if you were to die tomorrow. Learn as if you were to live forever.” ― Mahatma Gandhi External email - Use caution with links and attachments. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Homeless Enrollment Questionnaire.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 18463 bytes Desc: Homeless Enrollment Questionnaire.docx URL: From counselors at lists.onenet.net Tue Nov 6 10:35:56 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Tue, 6 Nov 2018 10:35:56 -0600 Subject: [Counselors] documentation for students threatening self harm Message-ID: Hello All! We have a letter that we have parents sign after conferencing with them when their child has threatened self harm. The letter includes a list of local Resources and states that treatment is the parents choice and responsibility. I am wondering what other schools use for documentation. Do you file this in the students cumulative file? Do you send this with other records if the student moves? Thank you! -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Tue Nov 6 13:29:42 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Tue, 6 Nov 2018 19:29:42 +0000 Subject: [Counselors] documentation for students threatening self harm Message-ID: Mid-Del has a framework we use that has a document probably similar to what you are talking about, except we have separated our form in to 2 documents: 1 is for self-harm and a 2nd form for suicidal ideation. These forms are in triplicate form so the parent receives one, the site counselor keeps one, and the other comes to me at the district-level to know what resources are needed or additional level of support depending on numbers. I keep the documents in a binder by site. This also helps with transition. We have been doing this now for 3 years and it has helped TONS in advocating on the what our sites need and the level of counseling support our students need. We tweak it each year depending on situations that arise and the “live and learn” moments. I attached our packet to see what I mean. We typically do not keep them in the student’s cumulative folder, but instead our sites keep the documents in a folder or binder either I the counselor’s office or principal’s office. It does not automatically get sent through with records requests, but many times reach out to the site to make them aware. We have received some at sites with records that other districts send. Meagan Bryant Coordinator of Counseling Mid-Del Public Schools (405) 737-4461 ext. 1355 mbryant at mid-del.net We file that information in their medical file Mrs. Dru Svitak, Elementary Counselor & District Test Coordinator Watonga Public Schools dru.svitak at watonga.k12.ok.us Direct: (580) 623-4020 Main: (580) 623-5248 Fax: (580) 623-5238 Absolutely do NOT put in the cum file. tldmedlpc at msn.com QUESTION: Hello All! We have a letter that we have parents sign after conferencing with them when their child has threatened self harm. The letter includes a list of local Resources and states that treatment is the parents choice and responsibility. I am wondering what other schools use for documentation. Do you file this in the students cumulative file? Do you send this with other records if the student moves? Thank you! -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Bridge Creek.pdf Type: application/pdf Size: 26780 bytes Desc: Bridge Creek.pdf URL: From counselors at lists.onenet.net Tue Nov 6 13:47:58 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Tue, 6 Nov 2018 19:47:58 +0000 Subject: [Counselors] Mid Del's documentation for students threatening self harm Message-ID: -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded message was scrubbed... From: Meagan Bryant Subject: Re: **[EXTERNAL]**[Counselors] documentation for students threatening self harm Date: Tue, 6 Nov 2018 17:54:10 +0000 Size: 5244383 URL: From counselors at lists.onenet.net Tue Nov 6 13:55:17 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Tue, 6 Nov 2018 13:55:17 -0600 Subject: [Counselors] Mid Del's documentation for students threatening self harm In-Reply-To: References: Message-ID: If the parent has signed the documentation that they were informed of their child's threat of self harm, why would that not be placed in the student's cumulative folder? Wouldn't this information be helpful to the counselor at the new school should the student transfer? Is this against Oklahoma SDE policy or law to place in folder? On Tue, Nov 6, 2018 at 1:50 PM OSRHEStudent Prep PK-12 Counselor Discussion Board wrote: > > > > > ---------- Forwarded message ---------- > From: Meagan Bryant > To: "counselors at lists.onenet.net" > Cc: > Bcc: > Date: Tue, 6 Nov 2018 17:54:10 +0000 > Subject: Re: **[EXTERNAL]**[Counselors] documentation for students > threatening self harm > > Mid-Del has a framework we use that has a document probably similar to > what you are talking about, except we have separated our form in to 2 > documents: 1 is for self-harm and a 2nd form for suicidal ideation. These > forms are in triplicate form so the parent receives one, the site counselor > keeps one, and the other comes to me at the district-level to know what > resources are needed or additional level of support depending on numbers. I > keep the documents in a binder by site. This also helps with transition. We > have been doing this now for 3 years and it has helped TONS in advocating > on the what our sites need and the level of counseling support our students > need. We tweak it each year depending on situations that arise and the > “live and learn” moments. > > > > I attached our packet to see what I mean. We typically do not keep them in > the student’s cumulative folder, but instead our sites keep the documents > in a folder or binder either I the counselor’s office or principal’s > office. It does not automatically get sent through with records requests, > but many times reach out to the site to make them aware. We have received > some at sites with records that other districts send. > > > > *Meagan Bryant* > > *Coordinator of Counseling* > > Mid-Del Public Schools > > (405) 737-4461 ext. 1355 > > mbryant at mid-del.net > > > > > > *This e-mail and any files transmitted with it are confidential and > intended solely for the use of the individual or entity to whom they are > addressed. This message may contain confidential information and is > intended only for the individual(s) named. If you are not the named > addressee, you should not disseminate, distribute, copy, or take any action > in reliance on the contents due to these actions being prohibited. Also, > you should contact the sender immediately and delete this e-mail from your > system.* > > > > *From: *Counselors on behalf of " > counselors at lists.onenet.net" > *Reply-To: *"counselors at lists.onenet.net" > *Date: *Tuesday, November 6, 2018 at 11:43 AM > *To: *"counselors at lists.onenet.net" > *Subject: ***[EXTERNAL]**[Counselors] documentation for students > threatening self harm > > > > Hello All! > > > > We have a letter that we have parents sign after conferencing with them > when their child has threatened self harm. The letter includes a list of > local Resources and states that treatment is the parents choice and > responsibility. > > > > I am wondering what other schools use for documentation. > > > > Do you file this in the students cumulative file? > > > > Do you send this with other records if the student moves? > > > > Thank you! > _______________________________________________ > Counselors mailing list > Counselors at lists.onenet.net > https://lists.onenet.net/mailman/listinfo/counselors -- *Dee Monroe, M.Ed.* Verdigris School Counselor Grades 4--8 918 266-6333 ext 2115 -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Wed Nov 7 08:54:08 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Wed, 7 Nov 2018 14:54:08 +0000 Subject: [Counselors] **[EXTERNAL]**Re: Mid Del's documentation for students threatening self harm In-Reply-To: References: , Message-ID: We use our cumulative folders for more academic purposes and enrollment status (birth certificate, legal documents, etc.). We feel our forms are more on the personal social/emotional scale and kept separate. Our forms are shared during the transition time between our counseling team during our back to school meetings in August to know some kiddos they want want to be prepared to check on and be aware of any struggles they may have had the prior year. With our high numbers in our larger district transitioning from year to year from elementary to middle and middle to high, we have found the folder/binders for them to look through the specific documents on self-harm/suicidal ideation versus checking each cumulative folder separately has been more effective. If we were to look through separate cumulative folders, we also feel we could potentially accidentally miss one if he gets stuck between the large amount of documents in the folder and you don’t notice it (if that makes sense). We just found more success with the separate files and then share those during transition time. Sent from my iPhone On Nov 7, 2018, at 8:44 AM, OSRHEStudent Prep PK-12 Counselor Discussion Board > wrote: If the parent has signed the documentation that they were informed of their child's threat of self harm, why would that not be placed in the student's cumulative folder? Wouldn't this information be helpful to the counselor at the new school should the student transfer? Is this against Oklahoma SDE policy or law to place in folder? On Tue, Nov 6, 2018 at 1:50 PM OSRHEStudent Prep PK-12 Counselor Discussion Board > wrote: ---------- Forwarded message ---------- From: Meagan Bryant > To: "counselors at lists.onenet.net" > Cc: Bcc: Date: Tue, 6 Nov 2018 17:54:10 +0000 Subject: Re: **[EXTERNAL]**[Counselors] documentation for students threatening self harm Mid-Del has a framework we use that has a document probably similar to what you are talking about, except we have separated our form in to 2 documents: 1 is for self-harm and a 2nd form for suicidal ideation. These forms are in triplicate form so the parent receives one, the site counselor keeps one, and the other comes to me at the district-level to know what resources are needed or additional level of support depending on numbers. I keep the documents in a binder by site. This also helps with transition. We have been doing this now for 3 years and it has helped TONS in advocating on the what our sites need and the level of counseling support our students need. We tweak it each year depending on situations that arise and the “live and learn” moments. I attached our packet to see what I mean. We typically do not keep them in the student’s cumulative folder, but instead our sites keep the documents in a folder or binder either I the counselor’s office or principal’s office. It does not automatically get sent through with records requests, but many times reach out to the site to make them aware. We have received some at sites with records that other districts send. Meagan Bryant Coordinator of Counseling Mid-Del Public Schools (405) 737-4461 ext. 1355 mbryant at mid-del.net This e-mail and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. This message may contain confidential information and is intended only for the individual(s) named. If you are not the named addressee, you should not disseminate, distribute, copy, or take any action in reliance on the contents due to these actions being prohibited. Also, you should contact the sender immediately and delete this e-mail from your system. From: Counselors > on behalf of "counselors at lists.onenet.net" > Reply-To: "counselors at lists.onenet.net" > Date: Tuesday, November 6, 2018 at 11:43 AM To: "counselors at lists.onenet.net" > Subject: **[EXTERNAL]**[Counselors] documentation for students threatening self harm Hello All! We have a letter that we have parents sign after conferencing with them when their child has threatened self harm. The letter includes a list of local Resources and states that treatment is the parents choice and responsibility. I am wondering what other schools use for documentation. Do you file this in the students cumulative file? Do you send this with other records if the student moves? Thank you! _______________________________________________ Counselors mailing list Counselors at lists.onenet.net https://lists.onenet.net/mailman/listinfo/counselors -- Dee Monroe, M.Ed. Verdigris School Counselor Grades 4--8 918 266-6333 ext 2115 _______________________________________________ Counselors mailing list Counselors at lists.onenet.net https://lists.onenet.net/mailman/listinfo/counselors -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Wed Nov 7 19:14:05 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Thu, 8 Nov 2018 01:14:05 +0000 Subject: [Counselors] Online enrollment Message-ID: I am wanting to set up online enrollment. If there is a school that would not mind sharing, please let me know. Laura Sessions Calumet Guidance Counselor (405) 623-0934 -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Mon Nov 12 14:13:40 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Mon, 12 Nov 2018 20:13:40 +0000 Subject: [Counselors] Online check sheet Message-ID: We are having a lot of students wanting to take online courses (we use Edgenuity) for reasons that I don't believe are valid. Ex: the class is too hard, I have a "B" and I have to have an "A", I don't like another student in my class, etc. It is local policy; however, I am searching for some kind of written check sheet to switch to an online course, that your district has made as a requirement. I want to be able to pull this out and let them see that they do not meet the requirements to switch to an online class. Any help would be great! -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Mon Nov 12 15:41:45 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Mon, 12 Nov 2018 21:41:45 +0000 Subject: [Counselors] Online check sheet In-Reply-To: <688fb3fef7f54a64bcc50cb466beefe3@osrhe.edu> References: <43a9034cc4bb475c984e2c1919d061da@osrhe.edu> <688fb3fef7f54a64bcc50cb466beefe3@osrhe.edu> Message-ID: We do not have a check sheet, but we tell them that if it can fit into their schedule to take the class on campus during the day, they must do so. Our students can only do an online class for Credit Recovery or if they cannot make their schedule work and need it graduate (we have several who attend the technology center who must do an online course), or if they were in a concurrent class and withdrew and need that credit to graduate. Our students may only take an online class if it is not offered on our schedule or if it is a class they must have and for some reason does not fit into their schedule (ie. because of a concurrent class conflict or a technology center conflict.) The only way that our students can do any of their high school classes online is if they failed a class or they qualify for alt ed program. NO EXCEPTIONS We let any 9-12 grade student take an Edgenuity class but not if it is offered on our campus. We use it because we are a small school and do not have a lot of electives available for our students. They have to sign a waiver saying that if they don't pass the class, they have pay for it and they are not allowed to take another Edgenuity for one year. When we decided to enforce this waiver this year, we have had a lot less students taking courses. Kay Gilchrist PreK-12 Counselor Deer Creek- Lamont Schools At Southmoore, we don't allow a single class switch to online classes after the first 10 school days. However - we don't require a specific reason to switch to an online class at the beginning of each semester. Students have various reasons (including I want to sleep in and come to school later or get out of school earlier to go to work) that they take a class online. When a student takes a class online like this they are not allowed to be on campus during that class hour. For this reason we schedule them at the beginning of the day or at the end of the day. Students can go to all online classes until we run out of spots or until only a few weeks left in the semester. Kristi Clayton Southmoore High School 9th grade counselor From: Counselors [mailto:counselors-bounces at lists.onenet.net] On Behalf Of OSRHEStudent Prep PK-12 Counselor Discussion Board Sent: Monday, November 12, 2018 2:14 PM To: counselors at lists.onenet.net Subject: [Counselors] Online check sheet We are having a lot of students wanting to take online courses (we use Edgenuity) for reasons that I don't believe are valid. Ex: the class is too hard, I have a "B" and I have to have an "A", I don't like another student in my class, etc. It is local policy; however, I am searching for some kind of written check sheet to switch to an online course, that your district has made as a requirement. I want to be able to pull this out and let them see that they do not meet the requirements to switch to an online class. Any help would be great! -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Wed Nov 14 20:56:44 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Thu, 15 Nov 2018 02:56:44 +0000 Subject: [Counselors] FW: Online check sheet In-Reply-To: References: <43a9034cc4bb475c984e2c1919d061da@osrhe.edu> <688fb3fef7f54a64bcc50cb466beefe3@osrhe.edu> Message-ID: There isn't a checklist for switching to online courses. Look over this website including the law to confirm your policy aligns. https://osocp.ok.gov/ Oklahoma Supplemental Online Course Program Oklahoma Statute 70-1-111 makes supplemental learning opportunities available to local school district students using online technology in a nontraditional classroom setting, (i.e., inside or outside of public school site locations). I would encourage counselors and districts to consider this: https://osocp.ok.gov/about 210:15-34-2. Access Only public school students enrolled in the district will be granted access to supplemental online courses. Each Oklahoma public school district shall provide enrolled students the opportunity to participate in supplemental online courses that comply with the standard curriculum of the public school. Once a student has made a request to enroll in supplemental online course(s), the district will be obligated to take necessary steps to determine the educational appropriateness of the request and to make online course(s) available to the student. Oklahoma public school students may take supplemental online courses from any online course provider selected and approved by the district that meets the criteria established by the Oklahoma State Board of Education. The school district shall not limit a student's access to supplemental online courses by either policy or application of internal or customary procedures. However, students taking supplemental online courses from a remote location will be responsible for providing their own equipment and Internet access. Kristin Atchley, LMFT Executive Director of Counseling Oklahoma State Department of Education 2500 N. Lincoln Blvd., Suite 113 Oklahoma City, OK. 73105 Phone: (405) 521-3549 kristin.atchley at sde.ok.gov We do not have a check sheet, but I would certainly include that online courses are NOT accepted by the NCAA eligibility center if we did have a check sheet! On Mon, Nov 12, 2018 at 3:43 PM OSRHEStudent Prep PK-12 Counselor Discussion Board > wrote: We do not have a check sheet, but we tell them that if it can fit into their schedule to take the class on campus during the day, they must do so. Our students can only do an online class for Credit Recovery or if they cannot make their schedule work and need it graduate (we have several who attend the technology center who must do an online course), or if they were in a concurrent class and withdrew and need that credit to graduate. Our students may only take an online class if it is not offered on our schedule or if it is a class they must have and for some reason does not fit into their schedule (ie. because of a concurrent class conflict or a technology center conflict.) The only way that our students can do any of their high school classes online is if they failed a class or they qualify for alt ed program. NO EXCEPTIONS We let any 9-12 grade student take an Edgenuity class but not if it is offered on our campus. We use it because we are a small school and do not have a lot of electives available for our students. They have to sign a waiver saying that if they don't pass the class, they have pay for it and they are not allowed to take another Edgenuity for one year. When we decided to enforce this waiver this year, we have had a lot less students taking courses. Kay Gilchrist PreK-12 Counselor Deer Creek- Lamont Schools At Southmoore, we don't allow a single class switch to online classes after the first 10 school days. However - we don't require a specific reason to switch to an online class at the beginning of each semester. Students have various reasons (including I want to sleep in and come to school later or get out of school earlier to go to work) that they take a class online. When a student takes a class online like this they are not allowed to be on campus during that class hour. For this reason we schedule them at the beginning of the day or at the end of the day. Students can go to all online classes until we run out of spots or until only a few weeks left in the semester. Kristi Clayton Southmoore High School 9th grade counselor From: Counselors [mailto:counselors-bounces at lists.onenet.net] On Behalf Of OSRHEStudent Prep PK-12 Counselor Discussion Board Sent: Monday, November 12, 2018 2:14 PM To: counselors at lists.onenet.net Subject: [Counselors] Online check sheet We are having a lot of students wanting to take online courses (we use Edgenuity) for reasons that I don’t believe are valid. Ex: the class is too hard, I have a “B” and I have to have an “A”, I don’t like another student in my class, etc. It is local policy; however, I am searching for some kind of written check sheet to switch to an online course, that your district has made as a requirement. I want to be able to pull this out and let them see that they do not meet the requirements to switch to an online class. Any help would be great! _______________________________________________ Counselors mailing list Counselors at lists.onenet.net https://lists.onenet.net/mailman/listinfo/counselors -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Thu Nov 15 11:03:23 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Thu, 15 Nov 2018 11:03:23 -0600 Subject: [Counselors] GT Message-ID: Hello! Is anyone else a counselor over GT and super familiar with GT and able to help me with a few things? If so please email me at krouk at beggs.k12.ok.us THANKS! Kaitln -------------- next part -------------- An HTML attachment was scrubbed... URL: From counselors at lists.onenet.net Mon Nov 19 08:34:02 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Mon, 19 Nov 2018 14:34:02 +0000 Subject: [Counselors] Trauma Informed PD Message-ID: Have any of your districts provided on-site Trauma-Informed Teaching PD for your teachers? If so, who facilitated the training, and were you pleased with the quality of the training? *Bobbi Gillham * *Curriculum Director* *Poteau Public Schools* *918-647-7762* gillhamb at poteau.k12.ok.us From counselors at lists.onenet.net Mon Nov 19 08:58:27 2018 From: counselors at lists.onenet.net (OSRHEStudent Prep PK-12 Counselor Discussion Board) Date: Mon, 19 Nov 2018 14:58:27 +0000 Subject: [Counselors] Trauma Informed PD In-Reply-To: References: Message-ID: Tulsa Public schools have had some great trainings on Trauma Informed Schools. I believe one was through Creoaks and another was with Barbara Sorrels. Barbara is here in Tulsa. You can contact Christy Spears at the information below for more detailed information. Christy Spears, NCC, NCSC, LPC, LPC Supervisor Coordinator of Student Support & Crisis Response Tulsa Public Schools, Student and Family Support Services 3027 S. New Haven, Tulsa, OK 74114 T: 918-746-6322 spearch at tulsaschools.org www.tulsaschools.org Sharon Bookout Lanier Elementary School Counselor 918-833-9386 "One must care about a world one will never see." Bertrand Russell ________________________________ From: Counselors on behalf of OSRHEStudent Prep PK-12 Counselor Discussion Board Sent: Monday, November 19, 2018 8:34:02 AM To: counselors at lists.onenet.net Subject: [Counselors] Trauma Informed PD Have any of your districts provided on-site Trauma-Informed Teaching PD for your teachers? If so, who facilitated the training, and were you pleased with the quality of the training? *Bobbi Gillham * *Curriculum Director* *Poteau Public Schools* *918-647-7762* gillhamb at poteau.k12.ok.us