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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal align=center style='text-align:center'><b><span style='font-size:16.0pt'>Reminder for student timesheets - If you do not enter data by the deadline date, WebAdvisor takes the option away for the previous month. The same for supervisors approving their students timesheets. Timesheets will then need to be completed in paper form and brought to the HR Office.<o:p></o:p></span></b></p><p class=MsoListParagraph style='margin-left:.75in'><span style='font-family:"Calibri",sans-serif'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Calibri",sans-serif'>Students will have until 10:00 a.m. the next business day after the end of the pay period to complete and submit the time to their supervisor. (Example: Pay period end – Feb. 28<sup>th</sup>, Submit by 10:00 a.m. Mar. 1<sup>st</sup>) <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Calibri",sans-serif'>Supervisor will receive an e-mail that there is time waiting to be approved. <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Calibri",sans-serif'>Supervisors will have until 5:00 p.m. the same day to approve or reject the timecard.<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Calibri",sans-serif'>Student will receive an e-mail that their time has either been approved or rejected. <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Calibri",sans-serif'>Each supervisor has an alternate supervisor listed who will have access to approve or reject student time if you are unavailable. <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>6.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Calibri",sans-serif'>Once the supervisor has approved the time, the student will receive an e-mail notification. <o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>7.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-family:"Calibri",sans-serif'>The timecard information is submitted directly into the Payroll module!<o:p></o:p></span></p><p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-family:"Calibri",sans-serif'><span style='mso-list:Ignore'>8.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-family:"Calibri",sans-serif'>Please keep in mind…time not submitted/approved by the deadline will be paid with the next pay period. The student, with supervisor’s signature, will have to complete a paper time sheet for hours worked in order to be paid on the next pay cycle. </span></b><span style='font-family:"Calibri",sans-serif'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-family:"Lucida Handwriting"'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Lucida Handwriting"'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Lucida Handwriting"'><o:p> </o:p></span></b></p><p class=MsoNormal><span style='font-family:"Lucida Handwriting";color:#002060'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Lucida Handwriting";color:#002060'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-family:"Lucida Handwriting";color:#002060'>Amy Armstrong, HR Director<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>Eastern Oklahoma State College<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>1301 W. Main<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>Wilburton, OK 74578<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>918-465-1777<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Lucida Handwriting"'>“The true meaning of life is to plant trees under whose shade you do not expect to sit.” ~ Nelson Henderson<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>