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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal align=center style='text-align:center'><b><span style='font-size:16.0pt'><o:p> </o:p></span></b></p><p class=MsoNormal align=center style='text-align:center'><b><span style='font-size:16.0pt'>Reminder for student timesheets - If you do not enter data by the deadline date, WebAdvisor takes the option away for the previous month. The same for supervisors approving their students timesheets. Timesheets will then need to be completed in paper form and brought to the HR Office.<o:p></o:p></span></b></p><p class=MsoNormal style='margin-left:.75in'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Students will have until 10:00 a.m. the next business day after the end of the pay period to complete and submit the time to their supervisor. (Example: Pay period end – Feb. 28<sup>th</sup>, Submit by 10:00 a.m. Mar. 1<sup>st</sup>) <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Supervisor will receive an e-mail that there is time waiting to be approved. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Supervisors will have until 5:00 p.m. the same day to approve or reject the timecard.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Student will receive an e-mail that their time has either been approved or rejected. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Each supervisor has an alternate supervisor listed who will have access to approve or reject student time if you are unavailable. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>6.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Once the supervisor has approved the time, the student will receive an e-mail notification. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>7.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>The timecard information is submitted directly into the Payroll module!<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>8.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>You may also submit your time before the end of the month. (Example: If you have worked all your hours for the month, you can submit those hours then.<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>9.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><b><span style='font-size:14.0pt;color:black'>Please keep in mind…time not submitted/approved by the deadline will be paid with the next pay period. The student, with supervisor’s signature, will have to complete a paper time sheet for hours worked in order to be paid on the next pay cycle. </span></b><span style='font-size:14.0pt;color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Times New Roman",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:13.0pt;font-family:"Times New Roman",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:13.0pt;font-family:"Times New Roman",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:13.0pt;font-family:"Times New Roman",serif'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-family:"Lucida Handwriting"'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Lucida Handwriting"'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Lucida Handwriting"'><o:p> </o:p></span></b></p><p class=MsoNormal><span style='font-family:"Lucida Handwriting";color:#002060'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Lucida Handwriting";color:#002060'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Lucida Handwriting";color:#002060'>Amy Armstrong, Director of Human Resources<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>Eastern Oklahoma State College<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>1301 W. Main<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>Wilburton, OK 74578<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>P: 918-465-1777<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>F: 918-465-4421<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#002060'>aarmstrong@eosc.edu<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Lucida Handwriting";color:#333333;background:white'><o:p> </o:p></span></p><p class=MsoNormal><img width=300 height=168 id="Picture_x0020_1" src="cid:image001.jpg@01D4D28C.493288D0" alt="Human Mind"><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p></div><div id="DAB4FAD8-2DD7-40BB-A1B8-4E2AA1F9FDF2"><br />
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