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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal align=center style='text-align:center'><b><span style='font-size:16.0pt'>Reminder for Student Timesheets <o:p></o:p></span></b></p><p class=MsoNormal style='margin-left:.75in'><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Students will have until 5:00 p.m. on the last day of the pay period to complete and submit the time to their supervisor. (Example: Pay period end – Aug. 31<sup>st</sup>, Submit time <u>on or before</u> 5:00 p.m. Aug. 31<sup>st</sup>) <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Supervisor will receive an e-mail that there is time waiting to be approved. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Supervisors will have until 5:00 p.m. on the next business day to approve or reject the timecard. (Example: Pay period ends – Aug. 31<sup>st</sup>, Approve/Reject time by 5:00 p.m. on Tuesday Sept. 3<sup>rd</sup>. Monday Sept. 2<sup>nd</sup> is a holiday so time will be due for approval on the 3<sup>rd</sup>.) <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Student will receive an e-mail that their time has either been approved or rejected. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Each supervisor has an alternate supervisor listed who will have access to approve or reject student time if you are unavailable. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>6.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>Once the supervisor has approved the time, the student will receive an e-mail notification. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>7.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>The timecard information is submitted directly into the Payroll module!<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>8.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:14.0pt;color:black'>You may also submit your time before the end of the month. (Example: If you have worked all your hours for the month by the 20<sup>th</sup>, you can submit those hours then.)<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><b><span style='font-size:14.0pt;color:black'><span style='mso-list:Ignore'>9.<span style='font:7.0pt "Times New Roman"'> </span></span></span></b><![endif]><b><span style='font-size:14.0pt;color:black'>Please keep in mind…time not submitted/approved by the deadline will be paid with the next pay period. The student will have to: 1. Complete a paper time sheet for hours worked 2. Have supervisor sign timesheet 3. Bring timesheet to HR office. If you do not enter data by the deadline date, the system takes the option away for the previous month. The same for supervisors approving their students timesheets.<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:14.0pt;color:black'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-size:14.0pt;color:black'>Student payroll pays out on the 12<sup>th</sup> of each month. (Example: August hours will pay out on Sept. 12<sup>th</sup>) If the 12<sup>th</sup> falls on a weekend or holiday it will pay out the business day previous. <o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:13.0pt;font-family:"Times New Roman",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:13.0pt;font-family:"Times New Roman",serif'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Lucida Handwriting";color:#1F4E79'>Mikayla Vandaveer<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>Payroll & Benefits Coordinator<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>Eastern Oklahoma State College<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>1301 West Main St<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>Wilburton, OK 74578<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>P: (918)465-1760<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>F: (918)465-4404<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>