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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal align=center style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-align:center'><b><span style='font-size:16.0pt'>Reminder for <span class=gmail-il>Student</span> <span class=gmail-il>Timesheets</span></span></b><span style='font-size:12.0pt'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='color:black'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='font-size:14.0pt;color:black'>1.</span><span style='font-size:7.0pt;color:black'> </span><span class=gmail-il><span style='font-size:14.0pt;color:black'>Students</span></span><span style='font-size:14.0pt;color:black'> will have until 5:00 p.m. on the last day of the pay period to complete and submit the <span class=gmail-il>time</span> to their supervisor. (Example: Pay period end – Aug. 31<sup>st</sup>, Submit <span class=gmail-il>time</span> <u>on or before</u> 5:00 p.m. Aug. 31<sup>st</sup>)</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='font-size:14.0pt;color:black'>2.</span><span style='font-size:7.0pt;color:black'> </span><span style='font-size:14.0pt;color:black'>Supervisor will receive an e-mail that there is <span class=gmail-il>time</span> waiting to be approved.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='font-size:14.0pt;color:black'>3.</span><span style='font-size:7.0pt;color:black'> </span><span style='font-size:14.0pt;color:black'>Supervisors will have until 5:00 p.m. on the next business day to approve or reject the timecard. (Example: Pay period ends – Aug. 31<sup>st</sup>, Approve/Reject <span class=gmail-il>time</span> by 5:00 p.m. on Tuesday Sept. 3<sup>rd</sup>. Monday Sept. 2<sup>nd</sup> is a holiday so <span class=gmail-il>time</span> will be due for approval on the 3<sup>rd</sup>.)</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='font-size:14.0pt;color:black'>4.</span><span style='font-size:7.0pt;color:black'> </span><span class=gmail-il><span style='font-size:14.0pt;color:black'>Student</span></span><span style='font-size:14.0pt;color:black'> will receive an e-mail that their <span class=gmail-il>time</span> has either been approved or rejected.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='font-size:14.0pt;color:black'>5.</span><span style='font-size:7.0pt;color:black'> </span><span style='font-size:14.0pt;color:black'>Each supervisor has an alternate supervisor listed who will have access to approve or reject <span class=gmail-il>student</span> <span class=gmail-il>time</span> if you are unavailable.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='font-size:14.0pt;color:black'>6.</span><span style='font-size:7.0pt;color:black'> </span><span style='font-size:14.0pt;color:black'>Once the supervisor has approved the <span class=gmail-il>time</span>, the <span class=gmail-il>student</span> will receive an e-mail notification.</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='font-size:14.0pt;color:black'>7.</span><span style='font-size:7.0pt;color:black'> </span><span style='font-size:14.0pt;color:black'>The timecard information is submitted directly into the Payroll module!</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><span style='font-size:14.0pt;color:black'>8.</span><span style='font-size:7.0pt;color:black'> </span><span style='font-size:14.0pt;color:black'>You may also submit your <span class=gmail-il>time</span> before the end of the month. (Example: If you have worked all your hours for the month by the 20<sup>th</sup>, you can submit those hours then.)</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.75in'><b><span style='font-size:14.0pt;color:black'>9.</span></b><span style='font-size:7.0pt;color:black'> </span><b><span style='font-size:14.0pt;color:black'>Please keep in mind…<span class=gmail-il>time</span> not submitted/approved by the deadline will be paid with the next pay period. The <span class=gmail-il>student</span> will have to: 1. Complete a paper <span class=gmail-il>time</span> sheet for hours worked 2. Have supervisor sign <span class=gmail-il>timesheet</span> 3. Bring <span class=gmail-il>timesheet</span> to HR office. If you do not enter data by the deadline date, the system takes the option away for the previous month. The same for supervisors approving their <span class=gmail-il>students</span> <span class=gmail-il>timesheets</span>.</span></b><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:14.0pt;color:black'> </span></b><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span class=gmail-il><b><span style='font-size:14.0pt;color:black'>Student</span></b></span><b><span style='font-size:14.0pt;color:black'> payroll pays out on the 12<sup>th</sup> of each month. (Example: August hours will pay out on Sept. 12<sup>th</sup>) If the 12<sup>th</sup> falls on a weekend or holiday it will pay out the business day previous.</span></b><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:13.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='color:#1F4E79'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Lucida Handwriting";color:#1F4E79'>Mikayla Vandaveer<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>Payroll & Benefits Coordinator<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>Eastern Oklahoma State College<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>1301 West Main St<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>Wilburton, OK 74578<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>P: (918)465-1760<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F4E79'>F: (918)465-4404<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>