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<p class="MsoNormal"><span style="font-size:11.0pt">Hello Everyone!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">I hope that everyone made it home safely and had great rest and reconnection with your loved ones. It was so very nice to share time with you guys and I do hope that we can keep the connections going. As
requested, here are the duties I touched on during our discussion for board members.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">It was also requested on one of our zoom calls a couple of back of a list of what every nonprofit needs. I believe we shared it at the Board Member Bootcamp, but not with you guys, my apologies. Here it
is:<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt">DOCUMENTS<o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt">POLICIES & PROCEDURES<o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt">INSURANCE<o:p></o:p></span></b></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Articles of Incorporation<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Conflict of Interest<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">General Liability<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Bylaws<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Whistleblower Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Directors & Officers (D&O) Liability<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">IRS Determination Letter<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Document Retention & Destruction Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Workers Compensation<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Board Meeting Minutes<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Financial Controls & Cash-Handling Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Property Insurance<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Conflict of Interest Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Gift Acceptance Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Cyber Liability /Data Breach Insurance<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Current board roster and officer list<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Board Governance Policy / Manual<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Commercial Auto/Hired & Non-Owned Auto<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Financial statements and general ledger<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Personnel/ Employee Handbook<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Event/Special Program insurance<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Annual Form 990 Filings<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Fundraising & Donor Privacy Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Key Policies & Procedures<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Expense Reimbursement & Travel Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Major contracts, grants and restricted-fund documentation<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Data Security & Privacy Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Insurances and Licenses<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Anti-Fraud Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Personnel & HR<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Records of Board/Committee Authority<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Volunteer Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Social Media/Communications Policy<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Gift – In-kind/Donation Valuation Procedure<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Tamara Nelson, Economic Development Specialist</span></b><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">Oklahoma Main Street Center | Oklahoma Department of Commerce<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">301 NW 63<sup>rd</sup> Street, Oklahoma City, OK 73116<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><u><span style="font-family:"Arial",sans-serif;color:#004D9A;mso-ligatures:none"><a href="mailto:Tamara.Nelson@OKCommerce.gov"><span style="color:blue">Tamara.Nelson@OKCommerce.gov</span></a>
<o:p></o:p></span></u></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in;mso-ligatures:none">c.405-778-9321
<i>(text capable)</i></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><a href="https://okcommerce.gov/"><span style="font-family:"Arial",sans-serif;color:#004D9A;border:none windowtext 1.0pt;padding:0in">OKcommerce.gov</span></a></span><span style="font-family:"Arial",sans-serif;color:#004D9A;mso-ligatures:none">
</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="font-family:"Times New Roman",serif;color:black"><img border="0" width="176" height="56" style="width:1.8333in;height:.5833in" id="Picture_x0020_4" src="cid:image001.png@01DD57EC.2E3FBB90" alt="Title: State of Oklahoma logo - Description: Multi-color chevron pinwheel with the word Oklahoma to the right. "></span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
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