<div dir="ltr">It is an indoor event. However, being from "back east" I have seen that road conditions deteriorate quickly to a unsafe point. At this point, I believe it has been decided that if a "unnecessary travel advisory" is issued, we will postpone the event until next weekend. Thank you everyone for your input! It has been very helpful!<br><div><br><div class="gmail_quote"><div dir="ltr">On Wed, Dec 5, 2018 at 2:35 PM <<a href="mailto:mainstreettowns-request@lists.onenet.net">mainstreettowns-request@lists.onenet.net</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Send MainstreetTowns mailing list submissions to<br>
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Today's Topics:<br>
<br>
1. Re: Event Cancellations / Rescheduling?<br>
(Main Street Enid - Kelly Tompkins)<br>
2. Re: Event Cancellations / Rescheduling? (Mainstreet)<br>
3. Re: Event Cancellations / Rescheduling? (Vicki Davis)<br>
<br><br><br>---------- Forwarded message ----------<br>From: Main Street Enid - Kelly Tompkins <<a href="mailto:kelly@mainstreetenid.org" target="_blank">kelly@mainstreetenid.org</a>><br>To: Alyssa McCleery <<a href="mailto:newkirkmainstreet@gmail.com" target="_blank">newkirkmainstreet@gmail.com</a>><br>Cc: <a href="mailto:mainstreettowns@lists.onenet.net" target="_blank">mainstreettowns@lists.onenet.net</a><br>Bcc: <br>Date: Wed, 05 Dec 2018 12:41:01 -0600<br>Subject: Re: [MainstreetTowns] Event Cancellations / Rescheduling?<br><div style="font-size:10pt;font-family:Verdana,Geneva,sans-serif">
<p>We don't have a written policy, yet, but this is what we do...</p>
<p>First Fridays happen no matter the weather, BUT the outdoor activities might be cancelled. We don't every say that First Friday is cancelled because the stores (hopefully) have marketed themselves to get customers to visit and will still be open. (mostly)</p>
<p>I had to cancel Enid Lights Up the Plains due to solid ice in 2015. The event has happened in rain, sleet and snow (everyone's favorite) but ice was dangerous and not possible. It took as long to notify everyone (public, news, fireworks, Santa, vendors, band, sound, parade entries, volunteers) as it did to actually have the event. Rescheduling all of the pieces/people was not possible.</p>
<p>My concern was the sponsors. I emailed each of them, telling them of the exposure they had already gotten leading up to the event, and to make up for their logo not being seen and their name not being heard at the actual event, we offered additional exposure over the next weeks. We still had a majority of the expenses, even though the actual event was cancelled.</p>
<p>2 weeks later we had a "mini" Christmas event, so we could sell some of the light-up toys we had purchased and if anyone was sadly disappointed due to the work they put into their float, we invited them to park around the Courthouse Lawn. We just gotta do what we can and acknowledge the work and funds people already put into it. And safety is priority.</p>
<p>I hope it all goes well for you!</p>
<p>Kelly - Enid</p>
<p><br></p>
<div> </div>
<p><br></p>
<p>On 12/05/2018 11:40 am, Alyssa McCleery wrote:</p>
<blockquote type="cite" style="padding:0 0.4em;border-left:#1010ff 2px solid;margin:0">
<div dir="ltr">
<div>Just curious, what is your Main Street's policy on cancelling/rescheduling events? NMS has taken fire in the past for not rescheduling in the past due to rainy weather and this weekend's possible weather outlook has me really concerned as we have a children's event scheduled. I personally feel that safety comes first but a few volunteers are saying "the show must go on."</div>
<div> </div>
<div>Thank you,</div>
<div>Alyssa McCleery</div>
<div>Newkirk Main Street</div>
<div> </div>
</div>
<br>
<div class="m_1795949125901295528pre" style="margin:0;padding:0;font-family:monospace">_______________________________________________<br> MainstreetTowns mailing list<br><a href="mailto:MainstreetTowns@lists.onenet.net" target="_blank">MainstreetTowns@lists.onenet.net</a><br><a href="https://lists.onenet.net/mailman/listinfo/mainstreettowns" rel="noopener noreferrer" target="_blank">https://lists.onenet.net/mailman/listinfo/mainstreettowns</a></div>
</blockquote>
</div>
<br><br><br>---------- Forwarded message ----------<br>From: Mainstreet <<a href="mailto:mainstreet@claremore.org" target="_blank">mainstreet@claremore.org</a>><br>To: Alyssa McCleery <<a href="mailto:newkirkmainstreet@gmail.com" target="_blank">newkirkmainstreet@gmail.com</a>>, "<a href="mailto:mainstreettowns@lists.onenet.net" target="_blank">mainstreettowns@lists.onenet.net</a>" <<a href="mailto:mainstreettowns@lists.onenet.net" target="_blank">mainstreettowns@lists.onenet.net</a>><br>Cc: <br>Bcc: <br>Date: Wed, 5 Dec 2018 20:30:01 +0000<br>Subject: Re: [MainstreetTowns] Event Cancellations / Rescheduling?<br>
<div link="blue" vlink="purple" lang="EN-US">
<div class="m_1795949125901295528WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Palatino Linotype","serif"">We don’t really have a policy in Claremore either. Personally, I hate rescheduling/canceling events – because it’s a hassle/sometimes impossible and because in Oklahoma
you never know what is actually going to happen -- so I don’t unless the weather is almost certainly dangerous (high risk of tornado, ice, etc.). If it is simply undesirable, we keep it going and hope for the best. But there’s also usually stores open or other
places for people to go indoors if a downpour starts or something.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Palatino Linotype","serif""><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Palatino Linotype","serif"">The Claremore Christmas Parade (Chamber event) advertises a weather delay day from the beginning to participants and makes the decision the morning of. With inclement
weather expected Friday, they have already started making sure the protocols are in place in case they have to call it.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Palatino Linotype","serif""><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> MainstreetTowns [mailto:<a href="mailto:mainstreettowns-bounces@lists.onenet.net" target="_blank">mainstreettowns-bounces@lists.onenet.net</a>]
<b>On Behalf Of </b>Alyssa McCleery<br>
<b>Sent:</b> Wednesday, December 5, 2018 11:40 AM<br>
<b>To:</b> <a href="mailto:mainstreettowns@lists.onenet.net" target="_blank">mainstreettowns@lists.onenet.net</a><br>
<b>Subject:</b> [MainstreetTowns] Event Cancellations / Rescheduling?<u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<div>
<p class="MsoNormal">Just curious, what is your Main Street's policy on cancelling/rescheduling events? NMS has taken fire in the past for not rescheduling in the past due to rainy weather and this weekend's possible weather outlook has me really concerned
as we have a children's event scheduled. I personally feel that safety comes first but a few volunteers are saying "the show must go on."<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Thank you,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">Alyssa McCleery<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">Newkirk Main Street<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
</div>
</div>
<br><br><br>---------- Forwarded message ----------<br>From: Vicki Davis <<a href="mailto:vdavis@yukonok.gov" target="_blank">vdavis@yukonok.gov</a>><br>To: Mainstreet <<a href="mailto:mainstreet@claremore.org" target="_blank">mainstreet@claremore.org</a>>, Alyssa McCleery <<a href="mailto:newkirkmainstreet@gmail.com" target="_blank">newkirkmainstreet@gmail.com</a>>, "<a href="mailto:mainstreettowns@lists.onenet.net" target="_blank">mainstreettowns@lists.onenet.net</a>" <<a href="mailto:mainstreettowns@lists.onenet.net" target="_blank">mainstreettowns@lists.onenet.net</a>><br>Cc: <br>Bcc: <br>Date: Wed, 5 Dec 2018 20:34:14 +0000<br>Subject: Re: [MainstreetTowns] Event Cancellations / Rescheduling?<br>
<div link="blue" vlink="purple" lang="EN-US">
<div class="m_1795949125901295528WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Century Gothic","sans-serif"">I defer to the City’s Public Safety team, since they are the ones who approve the special event permit. If they collectively decide that it is unsafe for the general
public, then we cancel.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Century Gothic","sans-serif"">We too, try to have plenty of participation in stores, etc. For our event next week, I have an indoor option for a couple of the features, just in case. (Santa visits,
make-n-take crafts, etc.) <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Century Gothic","sans-serif""><u></u> <u></u></span></p>
<div>
<div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> MainstreetTowns [mailto:<a href="mailto:mainstreettowns-bounces@lists.onenet.net" target="_blank">mainstreettowns-bounces@lists.onenet.net</a>]
<b>On Behalf Of </b>Mainstreet<br>
<b>Sent:</b> Wednesday, December 5, 2018 2:30 PM<br>
<b>To:</b> Alyssa McCleery; <a href="mailto:mainstreettowns@lists.onenet.net" target="_blank">mainstreettowns@lists.onenet.net</a><br>
<b>Subject:</b> Re: [MainstreetTowns] Event Cancellations / Rescheduling?<u></u><u></u></span></p>
</div>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Palatino Linotype","serif"">We don’t really have a policy in Claremore either. Personally, I hate rescheduling/canceling events – because it’s a hassle/sometimes impossible and because in Oklahoma
you never know what is actually going to happen -- so I don’t unless the weather is almost certainly dangerous (high risk of tornado, ice, etc.). If it is simply undesirable, we keep it going and hope for the best. But there’s also usually stores open or other
places for people to go indoors if a downpour starts or something.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Palatino Linotype","serif""><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Palatino Linotype","serif"">The Claremore Christmas Parade (Chamber event) advertises a weather delay day from the beginning to participants and makes the decision the morning of. With inclement
weather expected Friday, they have already started making sure the protocols are in place in case they have to call it.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Palatino Linotype","serif""><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> MainstreetTowns [mailto:<a href="mailto:mainstreettowns-bounces@lists.onenet.net" target="_blank">mainstreettowns-bounces@lists.onenet.net</a>]
<b>On Behalf Of </b>Alyssa McCleery<br>
<b>Sent:</b> Wednesday, December 5, 2018 11:40 AM<br>
<b>To:</b> <a href="mailto:mainstreettowns@lists.onenet.net" target="_blank">mainstreettowns@lists.onenet.net</a><br>
<b>Subject:</b> [MainstreetTowns] Event Cancellations / Rescheduling?<u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<div>
<p class="MsoNormal">Just curious, what is your Main Street's policy on cancelling/rescheduling events? NMS has taken fire in the past for not rescheduling in the past due to rainy weather and this weekend's possible weather outlook has me really concerned
as we have a children's event scheduled. I personally feel that safety comes first but a few volunteers are saying "the show must go on."<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Thank you,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">Alyssa McCleery<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">Newkirk Main Street<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
</div>
</div>
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