From betsey.weaver at okstate.edu Fri Jun 12 12:01:41 2020 From: betsey.weaver at okstate.edu (Weaver, Betsey) Date: Fri, 12 Jun 2020 17:01:41 +0000 Subject: [Oacrao-l] Registration: OACRAO Front Line/Professional Development Workshop Message-ID: Registration is now open for the OACRAO Front Line/Professional Development Workshop to be held Virtually via ZOOM from Oklahoma State University. This year's workshop is hosted by Betsey Weaver, OACRAO's Vice President of Professional Development. July 16th, 2020 (Thursday) 1:00 p.m. - 4:00 p.m. ZOOM'd to you from Oklahoma State University Click here to register, or copy and paste this link in your browser: https://forms.gle/srnwT8dvW3Eds5Jn7 Cost: $0 This will be a casual event. We encourage attendance at any or all of the sessions as your schedule allows. An updated agenda will be included with the Zoom link closer to the event date. Registration will remain open through the start of the event. AGENDA*: *Due to the rapid rate of change during the pandemic, this agenda is subject to change. 1 -1:15 PM WELCOME 1:15 - 1:50 PM Team Building - presented by John Talley, State House of Representatives District 33, Director of the Fellowship of Christian Athletes for North Central Oklahoma, and chaplain of the OSU Cowboy Football team 2 - 2:45 PM Key Note: The Business of Customer Service - presented by Stan Clark, entrepreneur, restauranteur, owner of Stan Clark Companies and its subsidiaries - including Eskimo Joe's, Mexico Joe's, and Eskimo Joe's Clothes. 3 - 3:45 PM Your Frontline During a Pandemic - Presented by Betsey Weaver, Assistant Registrar at Oklahoma State University 4 PM Farewells Please forward this email to any staff who may not be on the listserv. We hope to see you there! Betsey Weaver [oacraologoemail2]OACRAO VP of Professional Development Assistant Registrar - Oklahoma State University 322 Student Union Stillwater, OK 74078 (405) 744-6809 Betsey.weaver at okstate.edu * Master's Student, Higher Education Administration, May 2021 College of Education and Human Sciences * Vice President of Professional Development Oklahoma Association of Collegiate Registrars and Admissions Officials * Project Coordinator Center for Public Life at OSU - Tulsa * Responsibility | Discipline | Belief | Strategic | Relator -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 1537 bytes Desc: image001.jpg URL: From cphillips at usao.edu Thu Jun 18 11:39:06 2020 From: cphillips at usao.edu (Chelsea Phillips) Date: Thu, 18 Jun 2020 16:39:06 +0000 Subject: [Oacrao-l] International Students Message-ID: Hello OACRAO! I have a couple of questions for those of you that deal with international students on F1 visas in relation to the COVID-19 pandemic. First, for admissions we require their immunization records. We've had a student contact us saying that their home country is in lockdown and they do not have access to their immunization records at this time. Have you had this come up and if so, how are you handling it? Second issue is for our incoming international students (initial status SEVIS record). Several of them are not able to get their visa appointment scheduled until after our fall start date. We are still planning to resume in-person study in the fall and I've been asked if there is any option for them to study online until they get their visa and can make it here for in-person classes. But, I've also been told that there is a chance they may not get their visa when they go to their appointment after the start date and/or they may not be allowed entry by CBP after the start date. If you've had this come up, what kind of advise are you giving these students? Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment & Records Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama Ave Chickasha, OK 73018 405-574-1205 (office) 405-574-1220 (fax) cphillips at usao.edu [cid:16D7802A-BD66-411D-B03E-8C59B4BF1350] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 10002 bytes Desc: image001.jpg URL: From dsorrell at rose.edu Thu Jun 18 13:54:47 2020 From: dsorrell at rose.edu (Orrell, Dustin S.) Date: Thu, 18 Jun 2020 18:54:47 +0000 Subject: [Oacrao-l] International Students In-Reply-To: References: Message-ID: <2B0D4BB1A1386B4E8A783A8B41FDC564BF66FC50@Vesta.admin.rose.cc.ok.us> Hi Chelsea, I haven't had the first issue come up. For the second issue I have advised a few students that if they are not able to have an interview and obtain a visa by the start date, we can defer their attendance to the following semester. We are also planning for in-person classes again beginning in Fall. I don't believe they would be allowed to begin their studies online. I also think the last guidance I saw said that new students could not start their program from a distance. Hopefully this helps. Dustin Orrell Assistant Registrar/Assistant Director of Admissions and Records Rose State College Phone: 405.736.0203 | Fax: 405.736.0309 [cid:image001.png at 01D64578.0734C820] From: Oacrao-l On Behalf Of Chelsea Phillips Sent: Thursday, June 18, 2020 11:39 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: [Oacrao-l] International Students Hello OACRAO! I have a couple of questions for those of you that deal with international students on F1 visas in relation to the COVID-19 pandemic. First, for admissions we require their immunization records. We've had a student contact us saying that their home country is in lockdown and they do not have access to their immunization records at this time. Have you had this come up and if so, how are you handling it? Second issue is for our incoming international students (initial status SEVIS record). Several of them are not able to get their visa appointment scheduled until after our fall start date. We are still planning to resume in-person study in the fall and I've been asked if there is any option for them to study online until they get their visa and can make it here for in-person classes. But, I've also been told that there is a chance they may not get their visa when they go to their appointment after the start date and/or they may not be allowed entry by CBP after the start date. If you've had this come up, what kind of advise are you giving these students? Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment & Records Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama Ave Chickasha, OK 73018 405-574-1205 (office) 405-574-1220 (fax) cphillips at usao.edu [cid:16D7802A-BD66-411D-B03E-8C59B4BF1350] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 10002 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18676 bytes Desc: image001.png URL: From ADJohnson at uco.edu Thu Jun 18 14:02:50 2020 From: ADJohnson at uco.edu (Adam Johnson) Date: Thu, 18 Jun 2020 19:02:50 +0000 Subject: [Oacrao-l] International Students In-Reply-To: <2B0D4BB1A1386B4E8A783A8B41FDC564BF66FC50@Vesta.admin.rose.cc.ok.us> References: <2B0D4BB1A1386B4E8A783A8B41FDC564BF66FC50@Vesta.admin.rose.cc.ok.us> Message-ID: I asked our Director of the Office of Global Affairs for his input, and here was his response (hope it helps!): For the second question, if they cannot get a visa appointment in time, they will not be able to come-and this seems to be the trend. Yes, if the university has online classes, there is no problem as long as they are not in the country and if the university has online classes, of course. If the university wants to allow them to come about within 30 days, they can do that. In our case, if they are going to be late but have a visa, we would require them to be enrolled beforehand as well as get the permission of the faculty. It's important to note that only after they get the visa do the students normally make airline reservations-so that delays the process as well. The question you proposed specifically addresses whether students can start the class online and then continue the same after they come. Again, yes, possible but only if they somehow can be reenrolled in a face to face class after they arrive. That would be very challenging logistically. But if the faculty, registrar, Bursar and International office can work that out, it's possible. If they are coming after the official start date ( in our case, August 17), they need an extension letter from the International Office or they could get turned away by CBP. Dr. Adam Johnson, Associate Vice-President of Enrollment Management The University of Central Oklahoma 100 N. University Drive Edmond, OK 73034 (405) 974-2385 adjohnson at uco.edu www.uco.edu From: Oacrao-l On Behalf Of Orrell, Dustin S. Sent: Thursday, June 18, 2020 1:55 PM To: 'Chelsea Phillips' ; OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: Re: [Oacrao-l] International Students Hi Chelsea, I haven't had the first issue come up. For the second issue I have advised a few students that if they are not able to have an interview and obtain a visa by the start date, we can defer their attendance to the following semester. We are also planning for in-person classes again beginning in Fall. I don't believe they would be allowed to begin their studies online. I also think the last guidance I saw said that new students could not start their program from a distance. Hopefully this helps. Dustin Orrell Assistant Registrar/Assistant Director of Admissions and Records Rose State College Phone: 405.736.0203 | Fax: 405.736.0309 [cid:image001.png at 01D64579.264C6AF0] From: Oacrao-l > On Behalf Of Chelsea Phillips Sent: Thursday, June 18, 2020 11:39 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) > Subject: [Oacrao-l] International Students Hello OACRAO! I have a couple of questions for those of you that deal with international students on F1 visas in relation to the COVID-19 pandemic. First, for admissions we require their immunization records. We've had a student contact us saying that their home country is in lockdown and they do not have access to their immunization records at this time. Have you had this come up and if so, how are you handling it? Second issue is for our incoming international students (initial status SEVIS record). Several of them are not able to get their visa appointment scheduled until after our fall start date. We are still planning to resume in-person study in the fall and I've been asked if there is any option for them to study online until they get their visa and can make it here for in-person classes. But, I've also been told that there is a chance they may not get their visa when they go to their appointment after the start date and/or they may not be allowed entry by CBP after the start date. If you've had this come up, what kind of advise are you giving these students? Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment & Records Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama Ave Chickasha, OK 73018 405-574-1205 (office) 405-574-1220 (fax) cphillips at usao.edu [cid:16D7802A-BD66-411D-B03E-8C59B4BF1350] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 18676 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 10002 bytes Desc: image002.jpg URL: From betsey.weaver at okstate.edu Fri Jun 19 15:14:51 2020 From: betsey.weaver at okstate.edu (Weaver, Betsey) Date: Fri, 19 Jun 2020 20:14:51 +0000 Subject: [Oacrao-l] OACRAO Summer 2020 Frontline Workshop PRE-SURVEY Message-ID: Hello OACRAO! As we prepare for our first ever VIRTUAL Summer Workshop, we are asking for your participation in this short, idea collection survey. The questionnaire will take 5-10 minutes. The results will be used to tailor content for a session of the workshop taking place on July 16, 2020. You can participate in the survey even if you are unable to attend the conference. Your participation is voluntary, and your responses are anonymous. Please consider your contribution to this project carefully, and answer honestly. Link to survey: https://forms.gle/XXafPeLznCLnzYbZ7 If you have any questions or concerns, you may email me: betsey.weaver at okstate.edu Thank you for your participation. Betsey Weaver Assistant Registrar Oklahoma State University Vice President for Professional Development Oklahoma Association of Collegiate Registrar and Admissions Officials -------------- next part -------------- An HTML attachment was scrubbed... URL: From betsey.weaver at okstate.edu Fri Jun 26 15:48:48 2020 From: betsey.weaver at okstate.edu (Weaver, Betsey) Date: Fri, 26 Jun 2020 20:48:48 +0000 Subject: [Oacrao-l] Quick reminder: Frontline Workshop Registration and Survey Message-ID: Our first ever VIRTUAL Summer Workshop is coming up soon! If you have not yet registered, here is the link to do so (includes updated agenda and speaker schedule): https://forms.gle/ND7cdXUKXcm5HaAW9 Also, if you have not had a chance to fill out the survey for the Summer 2020 Frontline Workshop, here is the link again : https://forms.gle/YpQGpMkdSVVQKSf78 Can't wait to "see" many of you in a few weeks! BETSEY WEAVER ASSISTANT REGISTRAR - Oklahoma State University Office of the Registrar 405.744. 6809 * 322AF Student Union * registrar.okstate.edu * Master's Student, Higher Education Administration, May 2021 College of Education and Human Sciences * Vice President of Professional Development Oklahoma Association of Collegiate Registrars and Admissions Officials * Project Coordinator Center for Public Life at OSU - Tulsa * Responsibility | Discipline | Belief | Strategic | Relator -------------- next part -------------- An HTML attachment was scrubbed... URL: