From kfoster at osrhe.edu Fri Apr 2 13:36:15 2021 From: kfoster at osrhe.edu (Foster, Kyle) Date: Fri, 2 Apr 2021 18:36:15 +0000 Subject: [Oacrao-l] State Regents Follow-Up Message-ID: <8c354f9de51a48588f15c6145026741a@osrhe.edu> Good afternoon, OACRA colleagues. I want to thank you again for letting me present to you earlier this week. Being able to talk to folks who live where the rubber meets the road is always a treat for me! I know that Janet has already sent out my slide deck, but I wanted to follow up on a couple of items from the meeting. 1. Recording credit from ACE recommendations After the meeting, an OACRAO member was gracious enough to share with me an example of how ACE is now reporting credit recommendations. For anyone who may be unfamiliar, ACE has begun utilizing the Credly Acclaim platform instead of sending transcripts. I looked into the matter and I'm confident that the platform is secure and that the integrity of ACE credit recommendations remain intact. The State Regents are actually working on a project to utilize Credly Acclaim to issue microcredentials to students. Brad Griffith, Director of Online Learning Initiatives in our office, walked me through how Credly Acclaim takes measures to ensure that credentials listed on the platform are secure. In fact, based on what I have learned, it would be much more difficult to forge a credential on Credly Acclaim than it would be to create a fake ACE PDF transcript. For anyone who may not have seen a credential on the platform, it can be verified each time the page is opened. So although the paper trail has changed, I'm confident that ACE's new way of issuing credit recommendations is secure. 1. Acceptance of transfer credit I received a couple of follow-up emails on this topic and I understand that there is still some trepidation about how to handle credit from formerly-nationally and formerly-regionally accredited institutions. Personally, I would have much preferred that they would have remained as national and regional accreditors, but I'm afraid that ship has sailed and we have to match the USDE's expectations. My advice is that we have to leave behind the mindset of regional and national accreditors and shift to the mindset of HLC and any other institutional accreditors. I also urge you to bring the faculty into your discussions about how credit is reviewed. I would also caution against naming specific accreditors in your policies and procedures. It's one thing to accept HLC credit at face value because we share an accreditor. However, I would think about what rationale you would give for privileging credit from formerly-regional accreditors. The USDE considers credit from formerly-nationally accredited institutions to be equivalent, so I think it's difficult to make the argument that, for instance, an institution will accept SACS-COC credit at face value but require a different standard of review for ACCSC credit. If your transfer policy is basically just to accept credit the way you always have but naming specific accreditors instead of using the terms "regional" or "national," I think that could put your institution in jeopardy because there is no basis for the unequal treatment. Remember that accepting the credit is not always the same as applying the coursework toward a student's academic program. It's still true that a great deal of credit may still transfer in as electives, especially if the student attended a vocationally-focused college. The last think I'll say in this email on the subject is that I understand there will be trepidation about variation among State System institutions; however, I'll point out that this has always been the case with transfer credit from nationally-accredited institutions. In the end, the best thing I can advise is that you have a published policy with a rationale you can point to that shows why it makes sense to evaluate transfer credit in the way you do. 1. ACT Superscoring This was not part of my presentation, but we learned earlier this week that ACT will begin providing superscores to students who have taken more than one test since September 2016 (Read the Release from ACT News & Blog). I know some of you have been calculating your own superscores for admissions purposes based on guidance contained in a memo from Chancellor Johnson to State System presidents on February 9. Please note that, per that guidance, institutional calculations of superscores was only to occur until ACT began providing these scores. In accordance with the specific provisions of the Institutional Admission and Retention policy, State System intuitions should now utilize the score provided by ACT and cease calculating the scores locally. This helps to ensure consistency systemwide in which scores are used for admissions purposes. If I can answer any more questions, always please feel free to reach out to me. For those who celebrate the holiday, I hope you have the happiest of Easters and that everyone has an enjoyable weekend! Kyle Kyle Foster, Ph.D. (he/him/his) Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [cid:image004.jpg at 01D71978.0F77D340] [cid:image005.png at 01D71978.0F77D340] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.jpg Type: image/jpeg Size: 6134 bytes Desc: image005.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 11404 bytes Desc: image006.png URL: From cphillips at usao.edu Tue Apr 6 09:57:34 2021 From: cphillips at usao.edu (Chelsea Phillips) Date: Tue, 6 Apr 2021 14:57:34 +0000 Subject: [Oacrao-l] Commencement Message-ID: Good morning colleagues! I am gathering info for our Commencement Committee. If you have a minute, could you answer a couple of questions? Please answer with how you handled things prior to COVID. 😊 1. Do you have more than one ceremony each year? 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? Thanks in advance!! Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment and Records Registrar’s Office, Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama | Chickasha, OK | 73018 Phone: 405-574-1205 | Fax: 405-574-1220 [cid:image001.jpg at 01D72ACB.52747310] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5714 bytes Desc: image001.jpg URL: From Holly.Avila at redlandscc.edu Tue Apr 6 10:05:58 2021 From: Holly.Avila at redlandscc.edu (Holly Avila) Date: Tue, 6 Apr 2021 15:05:58 +0000 Subject: [Oacrao-l] Oacrao-l Digest, Vol 137, Issue 2 In-Reply-To: References: Message-ID: Redlands Community College's response: 1. Do you have more than one ceremony each year?-We have a nursing pinning and then 1 big graduation ceremony that includes everyone. 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? Our ceremony is in May and it includes the prior December graduates, current May, and our future summer graduates. 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? Normally we say they can only have 6 additional summer hours to complete to participate but have approved up to 12 hours before. 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony?-No we do not. Holly Avila Registrar and Director of Records Redlands Community College https://www.redlandscc.edu/ Holly.Avila at redlandscc.edu Office: 405.422.6283 Fax: 405.422.1242 1300 South Country Club Road El Reno, OK 73036-5304 -----Original Message----- From: Oacrao-l On Behalf Of oacrao-l-request at lists.onenet.net Sent: Tuesday, April 6, 2021 9:58 AM To: oacrao-l at lists.onenet.net Subject: Oacrao-l Digest, Vol 137, Issue 2 THIS MESSAGE WAS RECEIVED FROM AN EXTERNAL SENDER. Send Oacrao-l mailing list submissions to oacrao-l at lists.onenet.net To subscribe or unsubscribe via the World Wide Web, visit https://lists.onenet.net/mailman/listinfo/oacrao-l or, via email, send a message with subject or body 'help' to oacrao-l-request at lists.onenet.net You can reach the person managing the list at oacrao-l-owner at lists.onenet.net When replying, please edit your Subject line so it is more specific than "Re: Contents of Oacrao-l digest..." Today's Topics: 1. Commencement (Chelsea Phillips) ---------------------------------------------------------------------- Message: 1 Date: Tue, 6 Apr 2021 14:57:34 +0000 From: Chelsea Phillips To: "OACRAO Listserve (oacrao-l at lists.onenet.net)" Subject: [Oacrao-l] Commencement Message-ID: Content-Type: text/plain; charset="utf-8" Good morning colleagues! I am gathering info for our Commencement Committee. If you have a minute, could you answer a couple of questions? Please answer with how you handled things prior to COVID. 😊 1. Do you have more than one ceremony each year? 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? Thanks in advance!! Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment and Records Registrar’s Office, Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama | Chickasha, OK | 73018 Phone: 405-574-1205 | Fax: 405-574-1220 [cid:image001.jpg at 01D72ACB.52747310] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5714 bytes Desc: image001.jpg URL: ------------------------------ Subject: Digest Footer _______________________________________________ Oacrao-l mailing list Oacrao-l at lists.onenet.net https://lists.onenet.net/mailman/listinfo/oacrao-l ------------------------------ End of Oacrao-l Digest, Vol 137, Issue 2 **************************************** Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement. **CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA). From nschoemann at ou.edu Tue Apr 6 10:15:12 2021 From: nschoemann at ou.edu (Schoemann, Natalie A.) Date: Tue, 6 Apr 2021 15:15:12 +0000 Subject: [Oacrao-l] Commencement In-Reply-To: References: Message-ID: At OU we have one commencement ceremony in May each year. Fall graduates participate the spring after they graduate. No certain number of hrs as long as it’s their last semester for Summer graduates to walk with the May candidates. Natalie Schoemann Graduation Specialist Registrar’s Office 1000 Asp Ave Norman, Ok 73019 (405) 325-2017 nschoemann at ou.edu From: Oacrao-l On Behalf Of Chelsea Phillips Sent: Tuesday, April 6, 2021 9:58 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: [Oacrao-l] Commencement Good morning colleagues! I am gathering info for our Commencement Committee. If you have a minute, could you answer a couple of questions? Please answer with how you handled things prior to COVID. 😊 1. Do you have more than one ceremony each year? 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? Thanks in advance!! Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment and Records Registrar’s Office, Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama | Chickasha, OK | 73018 Phone: 405-574-1205 | Fax: 405-574-1220 [cid:image001.jpg at 01D72ACD.BA42EF10] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5714 bytes Desc: image001.jpg URL: From crystal.bowles at okstate.edu Tue Apr 6 10:26:10 2021 From: crystal.bowles at okstate.edu (Bowles Palacioz, Crystal) Date: Tue, 6 Apr 2021 15:26:10 +0000 Subject: [Oacrao-l] Commencement In-Reply-To: References: Message-ID: Hello All, 1. Do you have more than one ceremony each year? * OSUIT hosts graduation after each Spring, Summer and Fall semester with Nursing Pinning Ceremonies in the Spring and Fall. 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? * N/A 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? * OSUIT will allow a student walk early, perhaps because they fell behind their graduating class, if they will graduate in the following semester with 12 or fewer credit hours remaining. 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? * No, but we do have a faculty member lead the national anthem and the OSU Alma Mater Respectfully OSUIT Summer Enrollment is Open Now! Enroll Today! [OSUIT Logo 2019] Crystal Bowles Palacioz Registrar | Admissions | Veteran Students | International Students OSU Institute of Technology | 1801 E. 4th Street | Okmulgee, OK 74447 crystal.bowles at okstate.edu | P 918.293.4680 | F 918.293.4614 www.osuit.edu P Please consider the environment before printing this E-mail. WARNING: This transmission is from the office of the Registrar for the Oklahoma State University Institute of Technology and may contain information that is privileged or confidential. If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited. If you have received this transmission in error, please notify me immediately via return email then destroy this email. Thank you. From: Oacrao-l On Behalf Of Chelsea Phillips Sent: Tuesday, April 6, 2021 9:58 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: [Oacrao-l] Commencement CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe Good morning colleagues! I am gathering info for our Commencement Committee. If you have a minute, could you answer a couple of questions? Please answer with how you handled things prior to COVID. 😊 1. Do you have more than one ceremony each year? 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? Thanks in advance!! Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment and Records Registrar’s Office, Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama | Chickasha, OK | 73018 Phone: 405-574-1205 | Fax: 405-574-1220 [cid:image003.jpg at 01D72ACE.3B157310] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 10325 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 5714 bytes Desc: image003.jpg URL: From KLuke at se.edu Tue Apr 6 11:08:41 2021 From: KLuke at se.edu (Kristie L. Luke) Date: Tue, 6 Apr 2021 16:08:41 +0000 Subject: [Oacrao-l] Commencement In-Reply-To: References: Message-ID: Hello! See Southeastern’s answers below. Kristie Kristie Luke Associate Dean Institutional Research and Records Southeastern Oklahoma State University 425 W University Durant, OK 74701 580.745.2176 From: Oacrao-l On Behalf Of Chelsea Phillips Sent: Tuesday, April 6, 2021 9:58 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: [Oacrao-l] Commencement **External Email** Good morning colleagues! I am gathering info for our Commencement Committee. If you have a minute, could you answer a couple of questions? Please answer with how you handled things prior to COVID. 😊 1. Do you have more than one ceremony each year? Yes, we normally had a fall and spring commencement. Due to growth in the number of our summer graduates, we will be adding a summer commencement this year. 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? Fall commencement included the previous summer graduates; however, we did allow summer graduates to ‘walk early’ in the Spring commencement. Once we add the summer commencement, students will be expected to participate in the ceremony held in the semester of their graduation. 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? They had to show that they could meet all graduation requirements by the end of the term in which they plan to finish their degree. 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? The University band and choral usually perform during the ceremony. Our Music Department would select the musical pieces performed. Thanks in advance!! Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment and Records Registrar’s Office, Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama | Chickasha, OK | 73018 Phone: 405-574-1205 | Fax: 405-574-1220 [cid:image001.jpg at 01D72AD5.33330020] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5714 bytes Desc: image001.jpg URL: From Rick.Edgington at noc.edu Tue Apr 6 11:39:02 2021 From: Rick.Edgington at noc.edu (Rick Edgington) Date: Tue, 6 Apr 2021 16:39:02 +0000 Subject: [Oacrao-l] Commencement In-Reply-To: References: Message-ID: <27cc9efae71e4ff1ad3ad0c49154cdef@noc.edu> See below… From: Oacrao-l On Behalf Of Chelsea Phillips Sent: Tuesday, April 6, 2021 9:58 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: [Oacrao-l] Commencement Good morning colleagues! I am gathering info for our Commencement Committee. If you have a minute, could you answer a couple of questions? Please answer with how you handled things prior to COVID. 😊 1. Do you have more than one ceremony each year? We only have one ceremony. It is held at the end of the spring semester. This year, due to COVID, we will divide the graduates into 2 morning offerings in Tonkawa and 2 afternoon offerings in Enid (non-COVID, we offer 1 morning in Tonkawa and 1 afternoon in Enid) 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? We invite of prior fall, our spring, and our following summer graduates to participate. 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? We do not have a credit hour requirement only that applications be submitted. For future grads, we review the application to see that the student will have potentially completed 60 hours within the scope of the application date. 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? Our music department provides the entry & exit march, a “special” piece, a salute to the armed forces, a musical version of the Pledge of Allegiance, and the Alma Mater. Thanks in advance!! Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment and Records Registrar’s Office, Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama | Chickasha, OK | 73018 Phone: 405-574-1205 | Fax: 405-574-1220 [cid:image001.jpg at 01D72AD9.5C4E1590] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5714 bytes Desc: image001.jpg URL: From john.norwood at connorsstate.edu Wed Apr 7 16:15:59 2021 From: john.norwood at connorsstate.edu (Norwood, John) Date: Wed, 7 Apr 2021 21:15:59 +0000 Subject: [Oacrao-l] Commencement In-Reply-To: References: Message-ID: Good evening! Please find the responses s they relate to Connors State College below: 1. Do you have more than one ceremony each year? CSC has one ceremony, at the conclusion of the spring term, each year. 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? All grads for the academic year, and those completing graduation requirements in the summer term, are invited to participate in ur spring commencement. 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? CSC does not have a published credit hour requirement, simply the statement of "Students who plan to meet the graduation requirements at the close of the following summer session are invited and encouraged to participate in the Commencement exercises at the close of the previous spring semester." 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? On occasion student's" will perform the National Anthem. Also, our Student Government Association President gives a speech. Kindly, John L. Norwood II Registrar/Director of Enrollment Connors State College 700 College Road Warner, OK 74469 918-463-6233 Confidentiality Notice: This e-mail, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender and destroy all copies of this message. ________________________________ From: Oacrao-l on behalf of Chelsea Phillips Sent: Tuesday, April 6, 2021 9:57 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: [Oacrao-l] Commencement CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe Good morning colleagues! I am gathering info for our Commencement Committee. If you have a minute, could you answer a couple of questions? Please answer with how you handled things prior to COVID. ?? 1. Do you have more than one ceremony each year? 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? Thanks in advance!! Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment and Records Registrar’s Office, Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama | Chickasha, OK | 73018 Phone: 405-574-1205 | Fax: 405-574-1220 [cid:image001.jpg at 01D72ACB.52747310] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5714 bytes Desc: image001.jpg URL: From kelleyje at nsuok.edu Thu Apr 8 07:12:57 2021 From: kelleyje at nsuok.edu (Janet Kelley) Date: Thu, 8 Apr 2021 07:12:57 -0500 Subject: [Oacrao-l] Commencement In-Reply-To: References: Message-ID: Hi Chelsea, 1. Do you have more than one ceremony each year? *NSU traditionally has ceremonies in both spring ( 3 in Tahlequah and 1 in Tulsa) and fall (2 in Tahlequah). Our summer graduates participate in the May ceremony prior to their actual graduation. December graduates who are predominately on our Broken Arrow campus have the option of attending the ceremony in Tahlequah in December or waiting until the following May to participate in the ceremony we hold at the ORU Mabee Center in Tulsa.* 2. If you have only one ceremony, do your fall graduates participate in the ceremony before or the ceremony after their intended graduation? * n/a* 3. Do you have a credit hour requirement or any other requirement that must be met for a summer or fall graduate to participate in the spring ceremony prior to their intended graduation? *We ask that students apply for their degree for the semester in which they will complete degree requirements but we realize that some students apply early so they can attend a certain ceremony. We give them the benefit of the doubt but if they are too far off, we notify them that they need to apply for the appropriate semester.* 4. Do you have any students perform musical pieces or any other student performances as part of your commencement ceremony? *Our music students perform in a brass quintet led by our Director of Bands and we have student vocalists who are most often music majors.* Take care! Janet Janet Kelley Registrar Northeastern State University 701 North Grand Avenue Tahlequah, OK 74464 (918) 444-2228 Fax: (918) 458-9638 * Courage isn't always a lion's roar. It is sometimes the heart at the end of the day saying, "I will try again tomorrow." ~ UnknownPlease include your NSU ID number on all correspondence.NSU has partnered with Parchment for delivery of your official NSU transcript. Electronic transcripts are $5.00 per copy and paper transcripts are $6.00 per copy. Click NSU Official Transcript Request to order your transcript. * __________________________________ CONFIDENTIALITY NOTICE This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately. On Wed, Apr 7, 2021 at 4:16 PM Norwood, John wrote: > Good evening! > > Please find the responses s they relate to Connors State College below: > > > 1. Do you have more than one ceremony each year? *CSC has one > ceremony, at the conclusion of the spring term, each year. * > 2. If you have only one ceremony, do your fall graduates participate > in the ceremony before or the ceremony after their intended graduation? *All > grads for the academic year, and those completing graduation requirements > in the summer term, are invited to participate in ur spring commencement. * > 3. Do you have a credit hour requirement or any other requirement that > must be met for a summer or fall graduate to participate in the spring > ceremony prior to their intended graduation? *CSC does not have a > published credit hour requirement, simply the statement of "Students who > plan to meet the graduation requirements at the close of the following > summer session are invited and encouraged to participate in the > Commencement exercises at the close of the previous spring semester."* > 4. Do you have any students perform musical pieces or any other > student performances as part of your commencement ceremony? *On > occasion student's" will perform the National Anthem. Also, our Student > Government Association President gives a speech. * > > > Kindly, > > John L. Norwood II > > Registrar/Director of Enrollment > > Connors State College > > 700 College Road > > Warner, OK 74469 > > 918-463-6233 > > Confidentiality Notice: This e-mail, including all attachments, > is for the sole use of the intended recipient(s) and may contain > confidential and privileged information. Any unauthorized review, > use, disclosure, or distribution is prohibited. If you are not > the intended recipient, please contact the sender and destroy all > copies of this message. > > > ------------------------------ > *From:* Oacrao-l on behalf of Chelsea > Phillips > *Sent:* Tuesday, April 6, 2021 9:57 AM > *To:* OACRAO Listserve (oacrao-l at lists.onenet.net) < > oacrao-l at lists.onenet.net> > *Subject:* [Oacrao-l] Commencement > > *CAUTION:* This email originated from outside of the organization. Do not > click links or open attachments unless you recognize the sender and know > the content is safe > > Good morning colleagues! > > > > I am gathering info for our Commencement Committee. If you have a minute, > could you answer a couple of questions? Please answer with how you handled > things *prior to COVID*. 😊 > > > > 1. Do you have more than one ceremony each year? > 2. If you have only one ceremony, do your fall graduates participate > in the ceremony before or the ceremony after their intended graduation? > 3. Do you have a credit hour requirement or any other requirement that > must be met for a summer or fall graduate to participate in the spring > ceremony prior to their intended graduation? > 4. Do you have any students perform musical pieces or any other > student performances as part of your commencement ceremony? > > > > Thanks in advance!! > > > > Forever *Green* & *Gold*, > > *Chelsea Phillips* > > Registrar/Director of Enrollment and Records > > Registrar’s Office, Troutt Hall 204 > > > > University of Science and Arts of Oklahoma > > 1727 W. Alabama | Chickasha, OK | 73018 > > Phone: 405-574-1205 | Fax: 405-574-1220 > > ------------------------------ > > This e-mail (including any attachments) is for the sole use of the > intended recipient(s) and may contain information that is confidential > and/or protected by legal privilege. Any unauthorized review, use, copy, > disclosure or distribution of this e-mail is strictly prohibited. If you > are not the intended recipient, please notify the appropriate party at > USAO, and immediately destroy all copies of this e-mail. USAO does not > accept any liability for breach of security, error or virus that may result > from the transmission of this message. > > > _______________________________________________ > Oacrao-l mailing list > Oacrao-l at lists.onenet.net > https://lists.onenet.net/mailman/listinfo/oacrao-l -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 5714 bytes Desc: not available URL: From kfoster at osrhe.edu Mon Apr 19 10:32:01 2021 From: kfoster at osrhe.edu (Foster, Kyle) Date: Mon, 19 Apr 2021 15:32:01 +0000 Subject: [Oacrao-l] FW: Pandemic Policy Guidance on Standardized Testing In-Reply-To: <6da66172389a4301ad0f581ae740b22b@osrhe.edu> References: <6da66172389a4301ad0f581ae740b22b@osrhe.edu> Message-ID: <9992e3289eda45a89e3ffbbfd94f1e66@osrhe.edu> Good morning, OACRAO colleagues. Please see the message below from Dr. Debbie Blanke regarding ACT/SAT scores and policy flexibility related to the Covid-19 pandemic. Please feel free to reach out to me with any questions. Kyle Foster, Ph.D. (he/him/his) Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [cid:image004.jpg at 01D71978.0F77D340] [cid:image005.png at 01D71978.0F77D340] From: Blanke, Debbie Sent: Monday, April 19, 2021 8:39 AM To: Council on Instruction ; Council on Student Affairs Cc: Foster, Kyle Subject: Pandemic Policy Guidance on Standardized Testing Dear COI and COSA members, As you know, the past year has been challenging for both students and institutions struggling to adjust to life in a worldwide pandemic. In order to ensure that no student wishing to attend a State System institution was disadvantaged, Chancellor Johnson issued guidance on using flexibility in the application of several State Regents' Academic Affairs policies on March 30, 2020. This guidance was updated on April 8, 2020 and May 7, 2020. The State Regents affirmed the ability for institutions to exercise this flexibility due to the pandemic at their September 3, 2020 meeting and extended it into the 2021-2022 academic year at their March 4, 2021 meeting (attached). As detailed in the letter from Chancellor Johnston to presidents and communicated by Academic Affairs staff during the past year, the option to utilize flexibility is not a broad circumvention of policy and only exercised as necessary to accommodate students. We have received questions regarding whether students admitted months ago without providing ACT or SAT scores will be required to now take one of these college admission tests and submit the scores to the institution to which they were admitted. Although data from student test scores play an important role in admission in the context of the State Regents' Institutional Admission and Retention policy, we have concluded that asking students who have already been admitted to now test would place a substantial burden on students and institutions; therefore, State System institutions will not be required to ask students who have already enrolled to submit an ACT or SAT score. Please keep in mind that institutions must still track students admitted without submitting required records, including ACT or SAT scores for reporting at the end of each semester for the duration of the policy flexibility allowances. This flexibility is not intended to be an overall exception to the policy requirement that students submit a test score for admission; there should be a compelling reason to allow students to be admitted without fulfilling this requirement, especially since testing is now readily available in most circumstances. As a reminder, applicants may use the ACT on Campus (formerly known as the residual ACT) to fulfill this requirement. Finally, please note that institutions will be expected to follow all policy requirements once the current flexibility allowances expire at the conclusion of the 2021-2022 academic year. The only institutions who will not be mandated to require ACT or SAT scores at that point will be those institutions that have been approved to conduct test-optional admissions pilots. If you have any questions, please do not hesitate to contact me or Dr. Foster (kfoster at osrhe.edu). As always, thank you for the time and dedication you expend for your institutions and, most importantly, your students. Debbie Blanke, Ed.D. Senior Vice Chancellor for Academic and Student Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 (405) 225-9145 dblanke at osrhe.edu www.okhighered.org [cid:image006.jpg at 01D734F7.6BD078F0] [cid:image007.png at 01D734F7.6BD078F0] [cid:image005.png at 01D734F6.52EB9910] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 8261 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 2361 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... 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