From cphillips at usao.edu Wed Mar 23 11:19:57 2022 From: cphillips at usao.edu (Chelsea Phillips) Date: Wed, 23 Mar 2022 16:19:57 +0000 Subject: [Oacrao-l] FERPA Question Message-ID: Hello! Does your institution have included in your FERPA policy that permits parents of dependent students to have access to education records if the student is claimed as a dependent on their most recent Federal Tax Return? From what I can tell this is something that postsecondary institutions may do but are not required to? Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment & Records Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama Ave Chickasha, OK 73018 405-574-1205 (office) 405-574-1220 (fax) cphillips at usao.edu [cid:image001.png at 01D83EA7.0DC1E0E0] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 25200 bytes Desc: image001.png URL: From rmehl at ou.edu Wed Mar 23 11:38:56 2022 From: rmehl at ou.edu (Mehl, Ross B.) Date: Wed, 23 Mar 2022 16:38:56 +0000 Subject: [Oacrao-l] FERPA Question In-Reply-To: References: Message-ID: Good morning to you Chelsea! OU has the same information listed on our Registrar site (https://www.ou.edu/registrar/release-of-information) as shown below: [cid:image002.png at 01D83EAA.93EC50D0] Best Regards and pleased to serve you, Ross B. Mehl Admissions Specialist Admissions, Registration, Records, and VA Operations (R&R) Member of Staff Senate, Staff Initiative's Committee, Publications Board, PACS Extended Family Committee, and OACRAO Executive Committee [cid:image003.png at 01D83EAA.93EC50D0] College of Professional and Continuing Studies and Outreach University of Oklahoma 1610 Asp Avenue, Room 108A Norman, OK 73072-6405 405.325.1233 PACS.OU.EDU | PACS.OU.EDU/BLOG | OUTREACH.OU.EDU Facebook | Twitter | LinkedIn Confidentiality Notice: This email, including any attachments, contains information from The University of Oklahoma, which may be confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this information is prohibited. If you have received this email in error, please notify the sender immediately by "reply to sender only" message and destroy all electronic and hard copies of the communication, including attachments. From: Oacrao-l On Behalf Of Chelsea Phillips Sent: Wednesday, March 23, 2022 11:20 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: [Oacrao-l] FERPA Question Hello! Does your institution have included in your FERPA policy that permits parents of dependent students to have access to education records if the student is claimed as a dependent on their most recent Federal Tax Return? From what I can tell this is something that postsecondary institutions may do but are not required to? Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment & Records Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama Ave Chickasha, OK 73018 405-574-1205 (office) 405-574-1220 (fax) cphillips at usao.edu [cid:image004.png at 01D83EAA.93EC50D0] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 27311 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 41663 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image004.png Type: image/png Size: 25200 bytes Desc: image004.png URL: From dsorrell at rose.edu Wed Mar 23 16:36:57 2022 From: dsorrell at rose.edu (Orrell, Dustin S.) Date: Wed, 23 Mar 2022 21:36:57 +0000 Subject: [Oacrao-l] FERPA Question In-Reply-To: References: Message-ID: <2B0D4BB1A1386B4E8A783A8B41FDC564C073C5F6@Vesta.admin.rose.cc.ok.us> Rose State College does as well. Here is the link: https://www.rose.edu/content/admissions-aid/admissions-records/family-educational-rights-and-privacy-act-ferpa/ Dustin Orrell Assistant Registrar/Assistant Director of Admissions and Records Rose State College Phone: 405.736.0203 | Fax: 405.736.0309 [RSC-email-tag] From: Oacrao-l On Behalf Of Mehl, Ross B. Sent: Wednesday, March 23, 2022 11:39 AM To: Chelsea Phillips ; OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: Re: [Oacrao-l] FERPA Question Good morning to you Chelsea! OU has the same information listed on our Registrar site (https://www.ou.edu/registrar/release-of-information) as shown below: [cid:image002.png at 01D83ED4.369A2450] Best Regards and pleased to serve you, Ross B. Mehl Admissions Specialist Admissions, Registration, Records, and VA Operations (R&R) Member of Staff Senate, Staff Initiative's Committee, Publications Board, PACS Extended Family Committee, and OACRAO Executive Committee [cid:image003.jpg at 01D83ED4.36A547E0] College of Professional and Continuing Studies and Outreach University of Oklahoma 1610 Asp Avenue, Room 108A Norman, OK 73072-6405 405.325.1233 PACS.OU.EDU | PACS.OU.EDU/BLOG | OUTREACH.OU.EDU Facebook | Twitter | LinkedIn Confidentiality Notice: This email, including any attachments, contains information from The University of Oklahoma, which may be confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this information is prohibited. If you have received this email in error, please notify the sender immediately by "reply to sender only" message and destroy all electronic and hard copies of the communication, including attachments. From: Oacrao-l > On Behalf Of Chelsea Phillips Sent: Wednesday, March 23, 2022 11:20 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) > Subject: [Oacrao-l] FERPA Question Hello! Does your institution have included in your FERPA policy that permits parents of dependent students to have access to education records if the student is claimed as a dependent on their most recent Federal Tax Return? From what I can tell this is something that postsecondary institutions may do but are not required to? Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment & Records Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama Ave Chickasha, OK 73018 405-574-1205 (office) 405-574-1220 (fax) cphillips at usao.edu [cid:image006.png at 01D83ED4.369A2450] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 21183 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 27311 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 25200 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 16246 bytes Desc: image003.jpg URL: From cphillips at usao.edu Tue Mar 29 10:26:28 2022 From: cphillips at usao.edu (Chelsea Phillips) Date: Tue, 29 Mar 2022 15:26:28 +0000 Subject: [Oacrao-l] FERPA-Request to amend records Message-ID: Hello OACRAO! We are working on polishing our FERPA policy and procedures and have come across a question. At your institution, who is involved in the hearing that a student would have the right to if they request that a record be amended and the custodian of the record decides not to amend the record? I think for our institution it would go to our Student Grievance Committee but I'm curious if anyone has a committee just for these cases? Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment & Records Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama Ave Chickasha, OK 73018 405-574-1205 (office) 405-574-1220 (fax) cphillips at usao.edu [cid:image001.png at 01D84357.710999E0] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 25200 bytes Desc: image001.png URL: From john.norwood at connorsstate.edu Wed Mar 30 09:17:38 2022 From: john.norwood at connorsstate.edu (Norwood, John) Date: Wed, 30 Mar 2022 14:17:38 +0000 Subject: [Oacrao-l] FERPA-Request to amend records In-Reply-To: References: Message-ID: Hi Chelsea and OACRAO, At CSC we have both a Grade Appeals Committee and an Academic Appeal Committee. These committees are both comprised of a cross section of various staff and administrators at CSC (Financial Aid Director, Director of the Bursar Office, Division Chairs, Dean of Students, Registrar, and so forth). The nature of the amendment being sought would dictate which committee reviews and adjudicates the appeal. The Grade Appeal Committee tends to see more activity with regard to recent grievances, and the more historical grievances tend to route to the Academic Appeals Committee. Ultimately our chief academic officer, the Vice President of Academic Affairs, reviews the committee determination(recommendation) and makes the final determination. With the Academic Appeals Committee, record amendments tend to come in the form of issuing late withdraws, administrative withdraws, or complete back outs. As the committee's name suggests, the Academic Appeals Committee would operate more in the realm of amendments for the actual letter grade. Since I serve on both committees, I typically monitor for grievances that would be better suited for a resolution meeting the criteria of an academic reprieve or academic renewal and direct the student there. Kindly, John L. Norwood II Registrar Connors State College 700 College Road Warner, OK 74469 918-463-6233 Confidentiality Notice: This e-mail, including all attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please contact the sender and destroy all copies of this message. ________________________________ From: Oacrao-l on behalf of Chelsea Phillips Sent: Tuesday, March 29, 2022 10:26 AM To: OACRAO Listserve (oacrao-l at lists.onenet.net) Subject: [Oacrao-l] FERPA-Request to amend records CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe Hello OACRAO! We are working on polishing our FERPA policy and procedures and have come across a question. At your institution, who is involved in the hearing that a student would have the right to if they request that a record be amended and the custodian of the record decides not to amend the record? I think for our institution it would go to our Student Grievance Committee but I’m curious if anyone has a committee just for these cases? Forever Green & Gold, Chelsea Phillips Registrar/Director of Enrollment & Records Troutt Hall 204 University of Science and Arts of Oklahoma 1727 W. Alabama Ave Chickasha, OK 73018 405-574-1205 (office) 405-574-1220 (fax) cphillips at usao.edu [cid:image001.png at 01D84357.710999E0] ________________________________ This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 25200 bytes Desc: image001.png URL: