From krutledge at mscok.edu  Wed Nov  2 17:26:32 2022
From: krutledge at mscok.edu (Kandy Rutledge)
Date: Wed, 2 Nov 2022 17:26:32 -0500
Subject: [Oacrao-l] Document Management System
Message-ID: <CALTLwAbfuFxGDG6GFJu8vENTYysGhbmqVeg_pjELNicF=OcBeQ@mail.gmail.com>

Hello,

We are looking at document management systems and would like to know if
anyone has a recommendation. We are using Colleague and want to make sure
they work well together.

Thank you,
-- 
Kandy Rutledge
Executive Director of Academic Records
Registrar
Murray State College
One Murray Campus
Tishomingo OK 73460
Phone: 580-387-7230
Fax: 580-387-7239


*"Mission Statement:  Murray State College Provides Opportunities for
Student Learning, Personal Growth, Professional Success, and Community
Enhancement"*
Confidentiality Statement:
The information in this message (or any attachment) may be confidential.
If the reader is not the intended recipient, dissemination, copying, or
using such information is prohibited.  If you have received this
communication in error, please notify me by replying to the sender's email
address or by telephone.
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From keila.manos at wosc.edu  Thu Nov  3 08:39:00 2022
From: keila.manos at wosc.edu (Keila Manos)
Date: Thu, 3 Nov 2022 08:39:00 -0500
Subject: [Oacrao-l] Document Management System
In-Reply-To: <CALTLwAbfuFxGDG6GFJu8vENTYysGhbmqVeg_pjELNicF=OcBeQ@mail.gmail.com>
References: <CALTLwAbfuFxGDG6GFJu8vENTYysGhbmqVeg_pjELNicF=OcBeQ@mail.gmail.com>
Message-ID: <CABncm=SDX4daXKJjDAc2NPNC_tziup3sgihnDQzLLLBoPUYsiw@mail.gmail.com>

Western is interested in this same information. Thanks!

[image: Western Oklahoma State College Logo] <https://www.wosc.edu/>Keila
Manos*, Ph.D.*
Vice President for Student Affairs
Western Oklahoma State College <https://www.wosc.edu/>
2801 N. Main St.  *|*  Altus, OK 73521
<https://www.google.com/maps/place/Western+Oklahoma+State+College+Main+Building,+Altus,+OK+73521/@34.6694147,-99.3372287,18.87z/data=!3m1!5s0x87ab653a7bb9cc6f:0xd1063be3c99517db!4m5!3m4!1s0x87ab653a7bbd0569:0xc65b112658cc9ef!8m2!3d34.6689441!4d-99.336963>
(580) 477-7925  *|*  Office: C-7
[image: wosc facebook] <https://www.wosc.edu/facebook> [image: wosc
instagram] <https://www.wosc.edu/instagram> [image: wosc twitter]
<https://www.wosc.edu/twitter> [image: wosc snapchat]
<https://snapchat.com/add/woscevents>

The Mission of Western Oklahoma State College is to provide high quality
education while ensuring equity, supporting student success, and empowering
individuals to become productive members of diverse local, regional, and
global communities.



On Wed, Nov 2, 2022 at 5:27 PM Kandy Rutledge <krutledge at mscok.edu> wrote:

> Hello,
>
> We are looking at document management systems and would like to know if
> anyone has a recommendation. We are using Colleague and want to make sure
> they work well together.
>
> Thank you,
> --
> Kandy Rutledge
> Executive Director of Academic Records
> Registrar
> Murray State College
> One Murray Campus
> Tishomingo OK 73460
> Phone: 580-387-7230
> Fax: 580-387-7239
>
>
> *"Mission Statement:  Murray State College Provides Opportunities for
> Student Learning, Personal Growth, Professional Success, and Community
> Enhancement"*
> Confidentiality Statement:
> The information in this message (or any attachment) may be confidential.
> If the reader is not the intended recipient, dissemination, copying, or
> using such information is prohibited.  If you have received this
> communication in error, please notify me by replying to the sender's email
> address or by telephone.
>
>
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From milligant at redlandscc.edu  Thu Nov  3 08:53:18 2022
From: milligant at redlandscc.edu (Troy Milligan)
Date: Thu, 3 Nov 2022 13:53:18 +0000
Subject: [Oacrao-l] Document Management System
In-Reply-To: <CABncm=SDX4daXKJjDAc2NPNC_tziup3sgihnDQzLLLBoPUYsiw@mail.gmail.com>
References: <CALTLwAbfuFxGDG6GFJu8vENTYysGhbmqVeg_pjELNicF=OcBeQ@mail.gmail.com>
 <CABncm=SDX4daXKJjDAc2NPNC_tziup3sgihnDQzLLLBoPUYsiw@mail.gmail.com>
Message-ID: <09f04dc849124d3da93829823eee41de@redlandscc.edu>

Redlands is on Colleague and we use Docubase for the document imaging part of document management (https://www.dbsgroup.net/docubase/ ).  We have used them for several years  with our legacy system and two years with Colleague, and we are happy with the service we get.  We used to use their LiveForms tool but the end users did use it enough to justify the cost, so we cut that part out of our contract.  I have an automated Argos report written that preps the data file with the student SSN, ID, and full name that helps the Registrar with indexing of imaged files.

Troy

[https://www.redlandscc.edu/RCC.png]

Troy Milligan
Coordinator of Institutional Research & Effectiveness
Redlands Community College
https://www.redlandscc.edu/
Troy.Milligan at redlandscc.edu<mailto:Troy.Milligan at redlandscc.edu>
Office: 405.422.1206
1300 South Country Club Road
El Reno, OK 73036-5304



From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Keila Manos
Sent: Thursday, November 3, 2022 8:39 AM
To: Kandy Rutledge <krutledge at mscok.edu>
Cc: oacrao-l at lists.onenet.net
Subject: Re: [Oacrao-l] Document Management System


THIS MESSAGE WAS RECEIVED FROM AN EXTERNAL SENDER.
Western is interested in this same information. Thanks!


[Western Oklahoma State College Logo]<https://www.wosc.edu/>Keila Manos, Ph.D.
Vice President for Student Affairs
Western Oklahoma State College<https://www.wosc.edu/>
2801 N. Main St.  |  Altus, OK 73521<https://www.google.com/maps/place/Western+Oklahoma+State+College+Main+Building,+Altus,+OK+73521/@34.6694147,-99.3372287,18.87z/data=!3m1!5s0x87ab653a7bb9cc6f:0xd1063be3c99517db!4m5!3m4!1s0x87ab653a7bbd0569:0xc65b112658cc9ef!8m2!3d34.6689441!4d-99.336963>
(580) 477-7925  |  Office: C-7
[wosc facebook]<https://www.wosc.edu/facebook> [wosc instagram] <https://www.wosc.edu/instagram>  [wosc twitter] <https://www.wosc.edu/twitter>  [wosc snapchat] <https://snapchat.com/add/woscevents>

The Mission of Western Oklahoma State College is to provide high quality education while ensuring equity, supporting student success, and empowering individuals to become productive members of diverse local, regional, and global communities.



On Wed, Nov 2, 2022 at 5:27 PM Kandy Rutledge <krutledge at mscok.edu<mailto:krutledge at mscok.edu>> wrote:
Hello,

We are looking at document management systems and would like to know if anyone has a recommendation. We are using Colleague and want to make sure they work well together.

Thank you,
--
Kandy Rutledge
Executive Director of Academic Records
Registrar
Murray State College
One Murray Campus
Tishomingo OK 73460
Phone: 580-387-7230
Fax: 580-387-7239


"Mission Statement:  Murray State College Provides Opportunities for Student Learning, Personal Growth, Professional Success, and Community Enhancement"
Confidentiality Statement:
The information in this message (or any attachment) may be confidential.  If the reader is not the intended recipient, dissemination, copying, or using such information is prohibited.  If you have received this communication in error, please notify me by replying to the sender's email address or by telephone.



Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From rtoews at se.edu  Thu Nov  3 09:08:05 2022
From: rtoews at se.edu (Rachel Toews)
Date: Thu, 3 Nov 2022 14:08:05 +0000
Subject: [Oacrao-l] Document Management System
In-Reply-To: <CABncm=SDX4daXKJjDAc2NPNC_tziup3sgihnDQzLLLBoPUYsiw@mail.gmail.com>
References: <CALTLwAbfuFxGDG6GFJu8vENTYysGhbmqVeg_pjELNicF=OcBeQ@mail.gmail.com>
 <CABncm=SDX4daXKJjDAc2NPNC_tziup3sgihnDQzLLLBoPUYsiw@mail.gmail.com>
Message-ID: <DM6PR03MB5228268D86A25514A82E1C58BE389@DM6PR03MB5228.namprd03.prod.outlook.com>

Southeastern uses Softdocs for both liveforms and imaging. We are still learning a lot, but the forms are amazing. The imagine system files documents differently than what we were used to, but it limits the possibility of human error which has been a big improvement. It works really well with Colleague.

Rachel Toews
Registrar
Southeastern Oklahoma State University
425 W. University – Office of the Registrar
Durant, OK 74701
Tel. (580)745-2996

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Keila Manos
Sent: Thursday, November 3, 2022 8:39 AM
To: Kandy Rutledge <krutledge at mscok.edu>
Cc: oacrao-l at lists.onenet.net
Subject: Re: [Oacrao-l] Document Management System

[CAUTION] This email originated from outside Southeastern Oklahoma State University. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Western is interested in this same information. Thanks!


[Image removed by sender. Western Oklahoma State College Logo]<https://www.wosc.edu/>Keila Manos, Ph.D.
Vice President for Student Affairs
Western Oklahoma State College<https://www.wosc.edu/>
2801 N. Main St.  |  Altus, OK 73521<https://www.google.com/maps/place/Western+Oklahoma+State+College+Main+Building,+Altus,+OK+73521/@34.6694147,-99.3372287,18.87z/data=!3m1!5s0x87ab653a7bb9cc6f:0xd1063be3c99517db!4m5!3m4!1s0x87ab653a7bbd0569:0xc65b112658cc9ef!8m2!3d34.6689441!4d-99.336963>
(580) 477-7925  |  Office: C-7
[Image removed by sender. wosc facebook]<https://www.wosc.edu/facebook> [Image removed by sender. wosc instagram] <https://www.wosc.edu/instagram>  [Image removed by sender. wosc twitter] <https://www.wosc.edu/twitter>  [Image removed by sender. wosc snapchat] <https://snapchat.com/add/woscevents>

The Mission of Western Oklahoma State College is to provide high quality education while ensuring equity, supporting student success, and empowering individuals to become productive members of diverse local, regional, and global communities.



On Wed, Nov 2, 2022 at 5:27 PM Kandy Rutledge <krutledge at mscok.edu<mailto:krutledge at mscok.edu>> wrote:
Hello,

We are looking at document management systems and would like to know if anyone has a recommendation. We are using Colleague and want to make sure they work well together.

Thank you,
--
Kandy Rutledge
Executive Director of Academic Records
Registrar
Murray State College
One Murray Campus
Tishomingo OK 73460
Phone: 580-387-7230
Fax: 580-387-7239


"Mission Statement:  Murray State College Provides Opportunities for Student Learning, Personal Growth, Professional Success, and Community Enhancement"
Confidentiality Statement:
The information in this message (or any attachment) may be confidential.  If the reader is not the intended recipient, dissemination, copying, or using such information is prohibited.  If you have received this communication in error, please notify me by replying to the sender's email address or by telephone.
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From aicenhour at osrhe.edu  Mon Nov  7 15:34:42 2022
From: aicenhour at osrhe.edu (Icenhour, Angel)
Date: Mon, 7 Nov 2022 21:34:42 +0000
Subject: [Oacrao-l] WEBINAR - Show What You Know OK (12/1/22)
In-Reply-To: <4bfe60b77eee4670bc03c0624c910f74@osrhe.edu>
References: <4936f5eb298b46c78c7066e027eb1f8a@osrhe.edu>
 <4bfe60b77eee4670bc03c0624c910f74@osrhe.edu>
Message-ID: <25deb2b40afc4ae6aa3a6785d8025f25@osrhe.edu>

[cid:image001.jpg at 01D8F2BD.DE6CC280]

Register in advance for this webinar:
https://onenet.zoom.us/webinar/register/WN_DSUiXkVpSxS1GJG9yV88BQ

Thank you,


Angel N. Icenhour, M.Ed.
Coordinator for Academic Affairs Student Success Initiatives
Oklahoma State Regents for Higher Education
655 Research Parkway * Oklahoma City, OK * 73104
Phone 405.225.9261 * Fax 405.225.9230
aicenhour at osrhe.edu<mailto:aicenhour at osrhe.edu>
[OSRHE]
[Show_What_You_Know_ Registered]
https://showwhatyouknowok.org/

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From kfoster at osrhe.edu  Mon Nov 14 15:50:27 2022
From: kfoster at osrhe.edu (Foster, Kyle)
Date: Mon, 14 Nov 2022 21:50:27 +0000
Subject: [Oacrao-l] Sample Diplomas Due December 1
Message-ID: <2d1e76ecfa9742c3ab12cb42bdf4d1cc@osrhe.edu>

Good afternoon,

This is a reminder that, if you have not already done so, sample diplomas for FY23 need to be submitted by State System institutions by December 1.  These should be submitted directly to me as a PDF email attachment.  If you need any assistance, please don't hesitate to let me know

Kyle Foster, Ph.D. (he/him)
Assistant Vice Chancellor for Academic Affairs
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200 | Oklahoma City, OK 73104<https://goo.gl/maps/nMc3YG81uo72>
+1 405 225 9163 | kfoster at osrhe.edu<mailto:kfoster at osrhe.edu>

[cid:image001.png at 01D8F840.D0A661F0]<https://www.okhighered.org/>      [cid:image005.png at 01D71978.0F77D340] <https://www.ok.gov/>

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From kfoster at osrhe.edu  Thu Nov 17 14:37:42 2022
From: kfoster at osrhe.edu (Foster, Kyle)
Date: Thu, 17 Nov 2022 20:37:42 +0000
Subject: [Oacrao-l] HLC Proposed Policy Revisions
Message-ID: <8f5dc8ebbe6f4fccb230ce625a6fd6d3@osrhe.edu>

OACRAO colleagues,

I wanted to share with you an announcement from the Higher Learning Commission (HLC) regarding proposed updates to several of their policies.  In particular, I would like to draw your attention to the proposed revisions related to recruiting, admissions, and related enrollment practices.  Some of these revisions may have direct impact on your areas, so it may be beneficial for you to review the proposal.  HLC is accepting public comment on these proposals, so please work through your chain of command and email the address on the website if you would like to comment on behalf of your institution.

Board Report: Proposed and Adopted Policy Changes | November 2022 | Leaflet | News-Reports (hlcommission.org)<https://www.hlcommission.org/News-Reports/Leaflet/November-2022/board-report-proposed-and-adopted-policy-changes.html>

Kyle Foster, Ph.D. (he/him)
Assistant Vice Chancellor for Academic Affairs
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200 | Oklahoma City, OK 73104<https://goo.gl/maps/nMc3YG81uo72>
+1 405 225 9163 | kfoster at osrhe.edu<mailto:kfoster at osrhe.edu>

[cid:image001.png at 01D8FA92.25E9D400]<https://www.okhighered.org/>      [cid:image005.png at 01D71978.0F77D340] <https://www.ok.gov/>

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