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<p class=MsoNormal>Colleagues:<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>An issue has come up at our institution about student employee
access to information in our Banner system. I suspect many of us rely on
student employees to assist our full time staff in many capacities including
being able to view student records including the processing of some student
transactions.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>The question has been raised as to what the proper role of
student employees should be in an Admissions, Registrar or Financial Aid operation.
Should student workers be allowed to log into the automated system as a user
(not just for their own student status) ? We have established student
worker security classes similar to our employee security classes that define
what screens the person can view and what they might be able to update. Any
screen not included in the security class is not accessible to the student
employee.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Some of our student employees act in a front line service
capacity as well as in a behind the scenes role alongside full time
staff. As a result, student employees can log into the system from their
campus office work station using their ID and password to assist staff and fellow
students with:<o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>printing a copy of transcripts, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>processing add and drop
transactions, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>viewing various admission and
financial aid statuses to respond to student inquiries, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>making address changes as directed
by students.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>What do you allow student employees to do in regard to
accessing and using the automated information system for your office work?<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Jerry<o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Jerry Legere<o:p></o:p></p>
<p class=MsoNormal>Associate Vice President<o:p></o:p></p>
<p class=MsoNormal>Enrollment Management/Registrar<o:p></o:p></p>
<p class=MsoNormal>University of Central Oklahoma<o:p></o:p></p>
<p class=MsoNormal>100 N University Drive<o:p></o:p></p>
<p class=MsoNormal>Nigh University Center Room 136 D Box 151<o:p></o:p></p>
<p class=MsoNormal>Edmond, OK 73034<o:p></o:p></p>
<p class=MsoNormal>(405) 974-2385 Office<o:p></o:p></p>
<p class=MsoNormal>(405) 974-3841 Fax<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<br clear=all> <B>**Bronze+Blue=Green**</B> The University of Central Oklahoma is Bronze, Blue, and Green! Please print this e-mail only if absolutely necessary! <BR><BR><B>**CONFIDENTIALITY**</B> -This e-mail (including any attachments) may contain confidential, proprietary and privileged information. Any unauthorized disclosure or use of this information is prohibited.
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