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<p class=MsoNormal><span style='color:#1F497D'>My student workers have very
limited access. They are allowed to update information (i.e., address,
phone, major) from the student’s enrollment card. They have access
to our pre-enroll fields and demo fields. They can’t view or print
transcripts or schedules. We don’t have any student workers
on the frontline, they are all behind the scenes workers. They work
mostly with the filing and upkeep of the students enrollment files. <o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Have a great weekend!!!<o:p></o:p></span></p>
<div>
<p class=MsoNormal><span style='font-size:36.0pt;font-family:"Palace Script MT";
color:#1F497D'>Becky Bush</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";
color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif";
color:#1F497D'>Registrar</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";
color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif";
color:#1F497D'>1701 W. Will Rogers Blvd.</span><span style='font-size:12.0pt;
font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif";
color:#1F497D'>Claremore, OK 74017</span><span style='font-size:12.0pt;
font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif";
color:#1F497D'>TEL: (918) 343-7539</span><span style='font-size:12.0pt;
font-family:"Times New Roman","serif";color:#1F497D'><o:p></o:p></span></p>
</div>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif";
color:#1F497D'>FAX: (918) 343-7595</span><span style='color:#1F497D'><o:p></o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net
[mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Klaassen, Bob<br>
<b>Sent:</b> Thursday, April 22, 2010 12:19 PM<br>
<b>To:</b> Jerry Legere; oacrao (oacrao-l@lists.onenet.net)<br>
<b>Subject:</b> Re: [Oacrao-l] Student Access<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='color:#1F497D'>Our students have very limited
access to our system. They may view/print transcripts, schedules and
tuition bills. They may also view a student’s Admission screen, but
they do not have the capability to make any changes. <o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'>Thanks, <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'>Bob Klaassen<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'>Registrar<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'>Southwestern Oklahoma State University<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'>100 Campus Drive<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'>Weatherford, OK 73096<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'>Office: 580-774-3001<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Arial Black","sans-serif";
color:#1F497D'>FAX: 580-774-3795<o:p></o:p></span></p>
</div>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net
[mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Jerry Legere<br>
<b>Sent:</b> Monday, April 19, 2010 10:34 AM<br>
<b>To:</b> oacrao (oacrao-l@lists.onenet.net)<br>
<b>Subject:</b> [Oacrao-l] Student Access<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Colleagues:<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>An issue has come up at our institution about student
employee access to information in our Banner system. I suspect many of us
rely on student employees to assist our full time staff in many capacities
including being able to view student records including the processing of some student
transactions.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>The question has been raised as to what the proper role of
student employees should be in an Admissions, Registrar or Financial Aid
operation. Should student workers be allowed to log into the automated system
as a user (not just for their own student status) ? We have established
student worker security classes similar to our employee security classes that
define what screens the person can view and what they might be able to
update. Any screen not included in the security class is not accessible
to the student employee.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Some of our student employees act in a front line service
capacity as well as in a behind the scenes role alongside full time
staff. As a result, student employees can log into the system from their
campus office work station using their ID and password to assist staff and
fellow students with:<o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>printing a copy of transcripts, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>processing add and drop
transactions, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>viewing various admission and
financial aid statuses to respond to student inquiries, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>making address changes as directed
by students.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>What do you allow student employees to do in regard to
accessing and using the automated information system for your office work?<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Jerry<o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Jerry Legere<o:p></o:p></p>
<p class=MsoNormal>Associate Vice President<o:p></o:p></p>
<p class=MsoNormal>Enrollment Management/Registrar<o:p></o:p></p>
<p class=MsoNormal>University of Central Oklahoma<o:p></o:p></p>
<p class=MsoNormal>100 N University Drive<o:p></o:p></p>
<p class=MsoNormal>Nigh University Center Room 136 D Box 151<o:p></o:p></p>
<p class=MsoNormal>Edmond, OK 73034<o:p></o:p></p>
<p class=MsoNormal>(405) 974-2385 Office<o:p></o:p></p>
<p class=MsoNormal>(405) 974-3841 Fax<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><br
clear=all>
<b>**Bronze+Blue=Green**</b> The University of Central Oklahoma is Bronze,
Blue, and Green! Please print this e-mail only if absolutely necessary! <br>
<br>
<b>**CONFIDENTIALITY**</b> -This e-mail (including any attachments) may contain
confidential, proprietary and privileged information. Any unauthorized
disclosure or use of this information is prohibited. <o:p></o:p></span></p>
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