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<p class=MsoNormal><span style='color:#1F497D'>We use our student workers
extensively. They do not login to our system. Each morning one of
our fulltime employees logs in our five student work stations and two front
windows. Our student workers cannot login and do not have passwords.
>From these workstations they can process enrollments, drop adds, print
transcripts, change addresses, majors, catalog years, etc. We do not
allow them to change names or social security numbers. Our student worker
in the admissions office is responsible for downloading all online applications
each day and creating id records on each one. We have many work
assignments where our students are responsible for inputting and updating large
amounts of data. They do not have access to all screens and, therefore,
cannot access such data as grades, degrees, transcript notes, certain codes,
and test scores. <o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>I have to say we could not
function without our student workers. Several have even been hired on
campus after graduation because they are well trained and understand the
educational system. We supervise them closely but use them to assist us
in any way they can if we feel it is appropriate. They are just another
of the ECU family.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><span style='font-family:"Script MT Bold";color:#1F497D'>Pamla
Armstrong<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Director of Admissions and
Records/Registrar<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>East Central University<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>1100 E 14th ECU PMB J-8<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Ada OK 74820-6999<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>(580) 559-5239 (Phone)<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>(580) 559-5432 (Fax)<o:p></o:p></span></p>
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<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On
Behalf Of </b>Jerry Legere<br>
<b>Sent:</b> Monday, April 19, 2010 10:34 AM<br>
<b>To:</b> oacrao-l@lists.onenet.net<br>
<b>Subject:</b> [Oacrao-l] Student Access<o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Colleagues:<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>An issue has come up at our institution about student
employee access to information in our Banner system. I suspect many of us
rely on student employees to assist our full time staff in many capacities
including being able to view student records including the processing of some
student transactions.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>The question has been raised as to what the proper role of
student employees should be in an Admissions, Registrar or Financial Aid
operation. Should student workers be allowed to log into the automated system
as a user (not just for their own student status) ? We have established
student worker security classes similar to our employee security classes that
define what screens the person can view and what they might be able to
update. Any screen not included in the security class is not accessible
to the student employee.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Some of our student employees act in a front line service
capacity as well as in a behind the scenes role alongside full time
staff. As a result, student employees can log into the system from their
campus office work station using their ID and password to assist staff and
fellow students with:<o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>printing a copy of transcripts, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>processing add and drop
transactions, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>viewing various admission and
financial aid statuses to respond to student inquiries, <o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'>making address changes as directed
by students.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>What do you allow student employees to do in regard to
accessing and using the automated information system for your office work?<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Jerry<o:p></o:p></p>
<p class=MsoNormal style='text-indent:.5in'><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>Jerry Legere<o:p></o:p></p>
<p class=MsoNormal>Associate Vice President<o:p></o:p></p>
<p class=MsoNormal>Enrollment Management/Registrar<o:p></o:p></p>
<p class=MsoNormal>University of Central Oklahoma<o:p></o:p></p>
<p class=MsoNormal>100 N University Drive<o:p></o:p></p>
<p class=MsoNormal>Nigh University Center Room 136 D Box 151<o:p></o:p></p>
<p class=MsoNormal>Edmond, OK 73034<o:p></o:p></p>
<p class=MsoNormal>(405) 974-2385 Office<o:p></o:p></p>
<p class=MsoNormal>(405) 974-3841 Fax<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><br
clear=all>
<b>**Bronze+Blue=Green**</b> The University of Central Oklahoma is Bronze,
Blue, and Green! Please print this e-mail only if absolutely necessary! <br>
<br>
<b>**CONFIDENTIALITY**</b> -This e-mail (including any attachments) may contain
confidential, proprietary and privileged information. Any unauthorized
disclosure or use of this information is prohibited. <o:p></o:p></span></p>
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