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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Hi Pamla,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>When you mention “student information”, does that include any student records associated with a student’s admission, registration, and/or graduation file?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Alan<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><div><p class=MsoNormal><b><span style='font-size:14.0pt;font-family:"Bookman Old Style","serif";color:#C00000'>Alan Stringfellow, M.ED.<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Registrar<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Oklahoma City Community College<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>7777 S. May Avenue<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Oklahoma City, OK 73159<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>405-682-7522<o:p></o:p></span></p><p class=MsoNormal><span style='color:#C00000'><img width=113 height=35 id="_x0000_i1026" src="cid:image001.gif@01CC34AF.28DC5030" alt="Description: OCCC Logo"><o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Armstrong, Pamla R. [mailto:parmstro@ecok.edu] <br><b>Sent:</b> Monday, June 27, 2011 9:31 AM<br><b>To:</b> Stringfellow, Alan; oacrao-l@lists.onenet.net<br><b>Subject:</b> RE: [Oacrao-l] Student Record Access<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>We break down permissions to student data as follows:<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='color:#1F497D'><span style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#1F497D'> Faculty can get access to any student’s information who are assigned to them as an advisee or who have a major in the department in which they teach. They have access to their own grade rosters with entry permissions.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='color:#1F497D'><span style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#1F497D'>Department chairs can get access to any student’s information who are assigned to them as an advisee or who have a major in the department for which they are the chair. They have access to their own grade rosters with entry permissions and they have view grade only permissions for grade rosters of faculty who are in their department.<o:p></o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='color:#1F497D'><span style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='color:#1F497D'>Deans can get access to any student’s information regardless of advisor assignment or major. They have access to their own grade rosters with entry permissions and they have view grade only permissions for grade rosters for faculty who are in their colleges<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>These permissions are applicable to both current and former students.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>We do not allow faculty to be assigned as an advisor until they have been through advisement training seminars and have been mentored during a priority advisement/enrollment session.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Hope this helps. <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-family:"Script MT Bold";color:#1F497D'>Pamla Armstrong<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Script MT Bold";color:#1F497D'>East Central University</span><span style='color:#1F497D'><o:p></o:p></span></p></div><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Stringfellow, Alan<br><b>Sent:</b> Monday, June 27, 2011 8:47 AM<br><b>To:</b> oacrao-l@lists.onenet.net<br><b>Subject:</b> [Oacrao-l] Student Record Access<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>I know that many institutions in Oklahoma scan and image either current and/or deactivated student records. I am curious how many of you allow faculty access to a portion, or all of your student records. Historically we have not allowed faculty access student records, but a situation has recently occurred in which the subject has surfaced again at OCCC. I have always been very hesitant to provide access to faculty, especially since we don’t have a formal FERPA training program at OCCC… but I may be in the minority these days. If you get a moment, could you reply and let me know how your institution responds to such requests to student record access?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Alan <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:14.0pt;font-family:"Bookman Old Style","serif";color:#C00000'>Alan Stringfellow, M.ED.<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Registrar<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Oklahoma City Community College<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>7777 S. May Avenue<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Oklahoma City, OK 73159<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>405-682-7522<o:p></o:p></span></p><p class=MsoNormal><span style='color:#C00000'><img width=113 height=35 id="Picture_x0020_1" src="cid:image001.gif@01CC34AF.28DC5030" alt="Description: OCCC Logo"><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>