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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>As to the research requests that Rick mentioned, we have the same policy.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-family:"Script MT Bold";color:#1F497D'>Pamla</span><span style='color:#1F497D'><o:p></o:p></span></p></div><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Skeel, Richard D.<br><b>Sent:</b> Monday, June 27, 2011 10:03 AM<br><b>To:</b> Stringfellow, Alan; oacrao-l@lists.onenet.net<br><b>Subject:</b> Re: [Oacrao-l] Student Record Access<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>Alan – <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>We handle this very similarly to what Pamla described, although we are a little less formal with which students are assigned to each advisor. However, faculty can only have access to student information if they are designated as advisors (most of our faculty are not advisors). The only thing I would add is that we do occasionally have faculty request access to student data for research purposes. Those requests must go through our research board to be reviewed and approved before the information is released.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Rick<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'> <br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Rick Skeel </span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'><br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Director of Academic Records</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'> <br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>University of Oklahoma</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'> <br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>1000 Asp Ave</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'> <br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>Norman, OK 73071</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'> <br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>405-325-6017</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'> <br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'><a href="mailto:rskeel@ou.edu">rskeel@ou.edu</a></span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'>"What if there were no hypothetical questions?"</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:navy'> </span><span style='color:#1F497D'><o:p></o:p></span></p></div><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Stringfellow, Alan<br><b>Sent:</b> Monday, June 27, 2011 8:47 AM<br><b>To:</b> oacrao-l@lists.onenet.net<br><b>Subject:</b> [Oacrao-l] Student Record Access<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>I know that many institutions in Oklahoma scan and image either current and/or deactivated student records. I am curious how many of you allow faculty access to a portion, or all of your student records. Historically we have not allowed faculty access student records, but a situation has recently occurred in which the subject has surfaced again at OCCC. I have always been very hesitant to provide access to faculty, especially since we don’t have a formal FERPA training program at OCCC… but I may be in the minority these days. If you get a moment, could you reply and let me know how your institution responds to such requests to student record access?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Alan <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:14.0pt;font-family:"Bookman Old Style","serif";color:#C00000'>Alan Stringfellow, M.ED.<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Registrar<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Oklahoma City Community College<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>7777 S. May Avenue<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>Oklahoma City, OK 73159<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Bookman Old Style","serif";color:#C00000'>405-682-7522<o:p></o:p></span></p><p class=MsoNormal><span style='color:#C00000'><img border=0 width=113 height=35 id="Picture_x0020_1" src="cid:image001.gif@01CC34B4.86939BC0" alt="Description: OCCC Logo"><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>